Entry Level Audit Jobs in Oregon (NOW HIRING)

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary:

Job Description:

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:

Vehicle Titles, Registrations & Compliance

• Organize,maintain, and updatetagsand registrations for all company trucks, trailers, andUTVs
• Confirm active vs.terminatedstatus offleet,trailers andUTVs; update records accordingly
• Maintainand deployboth physical (hardcopy) and digital (e-copy) registration files in designated document systems (e.g., ShareFile/SharePoint)
• Coordinate withfield team and fleet vendor Wheelsfor registration copies, renewals, and terminations
• Track registration renewalrequirementsand initiate renewal process proactivelywith field team based on locationto avoid lapses
• Support the Fleet Management Vendor (FMV) platform by ensuring vehicle entrieson LIVEareaccurateand up to date
• Assistin guiding thefield withvehiclepurchase andtermination process through completion in coordination with the Supervisor

Fleet Information Distribution to Field

• Prepare and distribute field driver kitscontainingrequired documentation, including:
• Insurance cards
• Updated registrations
• License plates (as applicable)
• Recall notices
• Follow up to collect missing orrequiredfield documents
• Distribute updated fleet information and communications to field teams as directed by the Supervisor or Manager

Corporate Asset Coordination & Distribution

• Serve as the central coordination point for incoming and outgoing corporate assets routed through themain office, including:
• GPS units and in-vehicle camera systems
• Fuel cards
• HD cards
• Coordinate asset distribution to new hires and existing staff via FedEx and UPS shipping systems
• Perform follow-up calls and communications to confirmGPS and camera replacement installationand proper assignment of distributed assetsin systems
• Maintainaccurateasset assignment logs and update records in department tracking systems

DOT Compliance & Fuel Card Support

• Assist with DOT Driver Clearance coordinationwhen assigning fuel cards or vehiclesin collaboration with the DOT Department
• Support the fuel card program administration in coordination withthe Supervisor
• Trackmaintainfuel card assignmentsin card trackerand flag discrepancies or issues to theManager orSupervisor

Ticketing System & Asset Inbox Management

• Monitor the departmental asset email inbox daily; triage, fulfill, or route requests to theappropriate teammember or department
• Log and track requests through the internal ticketing systemFreshService; escalate unresolved items to the Supervisor or Manager
• Providetimelyacknowledgment and follow-up communications to internal stakeholders

Document Control & Reporting

• Maintain organized shared document libraries for fleet and asset records, ensuring version control and accessibilityin SharePoint
• Prepare recurring weekly and monthly status reports for distribution to the Supervisor and Manager
• Support audit readiness by ensuring documentation is complete, current, and filed consistently
• Assistwith data entry and record updates in fleet management platforms and internal tracking spreadsheets

General Administrative Support

• Schedule meetings and coordinatelogisticsfor fleet and asset team activities as directed
• Prepare meeting notes and action item summaries following department meetings
• Manage outgoing shipments and packages via USPS, UPS, and FedEx online systems
• Support asset-related special projects and initiatives as assigned by the Manager or Supervisor
• Perform other duties as assigned

This is an entry-level administrative role focused on routine, repeatable day-to-day tasks. The following responsibilitiesremainwith the Fleet & Assets Supervisor or Manager and are outside the scope of this role:

• Vendor relationship management and contract decisions
• Telematics system oversight, installationordering, and driver safety score review
• Strategic fleet efficiency planning and cost optimization
• Vehicle purchase facilitation and FMV platform management decisions
• Field equipment management and heavy equipment coordination
• Driver vehicle assignments (mayassistwith data only)
• Budget monitoring and financial reporting

Minimum Skills or Experience Requirements:

• Associate's degreerequired;Bachelor'sdegree preferred
• Equivalent combination of education and relevant administrative experience will be considered
• 5+ years of administrative, coordinator, or office support experience preferred
• Experience with fleet,logistics, facilities, or asset management is a plus but notrequired
• Prior experience working in a remote or distributed team environment is beneficial
• Strong organizational skills with high attention to detail and accuracy
• Effective written and verbal communication skills; professional telephone manner
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software
• Comfortable working with electronic document management systems (SharePoint, ShareFile, or similar)
• Ability to manage a high volume of routine tasks simultaneously and prioritize effectively
• Self-directed with ability to work independently in a remote setting whilemaintainingreliable communication with the team
• Reliability, dependability, and flexibility
• Professional demeanor in all internal and external communications

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits:

Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range:

$25.41-$31.77

Pay Rate Type:

Hourly

SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.

In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.

Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.

#LI-Remote

Job Number: J13729

If you're interested in a meaningful career with a brighter future, join the SOLV Energy Team.