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Entry Level Administrative Jobs in Wisconsin (NOW HIRING)

Thomas Jefferson University Hospitals, Inc.

Student Work Study employees perform a variety of entry-level administrative, operational, customer service, research, or program support duties, depending on departmental needs. Responsibilities may ...

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Entry Level Administrative information

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How much do entry level administrative jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for entry level administrative in Wisconsin is $20.13, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.55 per hour, depending on experience, location, and employer.

What are entry level administrative jobs?

Entry-level administrative jobs include a variety of positions in which you work to promote customer service, department coordination, product management, and scheduling within a company. Many aspects of these jobs vary by the section of the company you're in, and daily duties can include things like sourcing resumes, data entry, or overseeing office staff. As an entry-level administrative worker, you also assist other administrators as necessary, usually with the goal of learning more about the company's systems and processes. This role should not be confused with that of entry-level administrative assistant, which is a clerical, non-management position with a different career track.

What are the key skills and qualifications needed to thrive as an entry level administrative assistant, and why are they important?

To thrive as an Entry Level Administrative Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and basic data entry systems is often required. Excellent communication, time management, and a proactive attitude are valuable soft skills for this role. These abilities are crucial for ensuring smooth office operations, supporting team productivity, and maintaining effective communication across the organization.

What are some typical challenges faced by entry level administrative professionals, and how can they overcome them?

Entry level administrative professionals often encounter challenges such as managing multiple tasks simultaneously, adapting to different communication styles within a team, and quickly learning new office technologies. To overcome these, it's helpful to prioritize tasks using digital tools or checklists, seek clarification from supervisors to ensure understanding of expectations, and proactively ask for training or resources when learning new software. Building strong organizational and time management habits early on can make the transition smoother and set a solid foundation for career growth.

What is the difference between Entry Level Administrative vs Administrative Assistant?

AspectEntry Level AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings, administrative support rolesOffice environments, customer service, clerical tasks
Employer & Industry UsageCommon in various industries for entry-level supportWidely used across industries for administrative support
Search & Comparison IntentOften searched by job seekers starting administrative careersCommonly compared for administrative support roles

Entry Level Administrative roles typically require minimal experience and serve as an introduction to administrative work, focusing on basic clerical tasks. Administrative Assistant positions often involve similar responsibilities but may require more experience or specific skills. Both roles are essential in office environments and are frequently used interchangeably in job searches, though 'Administrative Assistant' may imply a slightly higher level of responsibility.

How to get an entry level administrative job without experience?

To secure an entry level administrative position without experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Highlight any relevant coursework, volunteer work, or internships on your resume, and consider obtaining certifications like a Microsoft Office Specialist to improve your chances. Entry level roles often value a positive attitude and willingness to learn alongside foundational skills.

How to get an entry level administrative role with no experience?

To secure an entry-level administrative role with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office or Google Workspace. Highlight any relevant coursework, volunteer work, or internships on your resume, and consider obtaining certifications like an Office Administration certificate to demonstrate your commitment and capability.

What are entry level administrative roles?

Entry level administrative roles involve supporting office operations through tasks such as data entry, scheduling, filing, and customer communication. These positions typically require basic computer skills, proficiency with office software, and a high school diploma or equivalent. They often serve as a starting point for careers in office administration or clerical work.

What is an entry level administrative role?

An entry level administrative role involves providing basic office support, such as data entry, scheduling, and customer communication. These positions typically require strong organizational skills, proficiency with office software, and may serve as a starting point for a career in administration or office management.
More about Entry Level Administrative jobs

What are the most commonly searched types of Administrative jobs in Wisconsin?

The most popular types of Administrative jobs in Wisconsin are:

What are popular job titles related to Entry Level Administrative jobs in Wisconsin?

For Entry Level Administrative jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Entry Level Administrative jobs in Wisconsin look for?

The top searched job categories for Entry Level Administrative jobs in Wisconsin are:

What cities in Wisconsin are hiring for Entry Level Administrative jobs?

Cities in Wisconsin with the most Entry Level Administrative job openings:

Entry Level Administrative jobs near you
Infographic showing various Entry Level Administrative job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $41,862 per year, or $20.1 per hour.

Administrative Assistant and Natural Resource Analyst

Port Washington, WI • On-site

Ozaukee County
See more jobs at Ozaukee Countyexternal

$30.36 - $38.80/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

Job description

Pay Range: $30.36- 38.80
Position Summary:
The Administrative Assistant and Natural Resources Analyst supports the Ozaukee County Planning and Parks Department by managing administrative tasks, financial processes, marketing, communication and providing staff support while delivering exceptional public customer services. This role provides technical and administrative support to the Director, Golf Course Superintendent, Parks Superintendent, Program Manager, Civil Engineer - Water Resources, Senior Planner, and Conservation Biologists. The position requires experience in financial systems, database management, marketing, and public customer service, communications and outreach to advance the Department's mission.
Financial Management: 25%
  • Manage and process Department purchases, invoices, and deposits (accounts receivable and accounts payable) using County finance systems. Coordinate with the Finance Department.
  • Review and verify invoices for accuracy and potential savings.
  • Coordinate with vendors and service providers on account setup, orders and billing.
  • Maintain and reconcile Department checking accounts and deposits with the Finance Department.
  • Prepare journal entries, fund transfers, and draft purchase orders.
  • Generate and analyze financial reports and assist in refining financial and reservation systems to improve efficiency and revenue.
  • Maintain inventory of Department assets and coordinate with Finance Department for insurance purposes.

Administrative and Technical Support: 25%
  • Provide general administrative support to all Department Divisions and professional staff.
  • Organize and coordinate office activities and manage storage areas, historical files, materials, supplies and inventories including photos of facilities, vehicles and equipment.
  • Manage digital and physical filing systems and instruct new staff on Department systems and procedures.
  • Serve as Department database manager, program and design spreadsheets, compile, analyze and report on statistical data, create mailing lists.
  • Prepare minutes, materials and reports (technical, financial and narrative) for various Boards and Committees including the County Board, Natural Resources Committee, Comprehensive Planning Board, Ozaukee Interurban Trail Advisory Council and other ad-hoc committees, boards and councils.
  • Prepare, manage and organize office correspondence including grant items, bids and proposals, letters, agreements, ordinances, policies and legal notices.
  • Track and report on benchmarks, measures, milestones, outcomes and metrics for the County Board, County Committees, the Department, and for multiple grants and projects.
  • Provide technical and administrative assistance for implementation and management of grant-supported projects including WDNR Snowmobile Trails Maintenance grants and coordination with grant and project partners.
  • Assist with environmental data organization, management, and analysis.
  • Assist with permit applications for various federal, state, local, non-governmental and private agencies and organizations.
  • Assist with communications, reporting and tracking of partner, scout and community projects, and public participation
Public & Customer Service: 25%
  • Serve as the Department's primary point of contact and staff the office for public inquiries via phone, email, mail, and in person.
  • Develop and provide accurate information on Department programs, services and facilities, FAQ sheets and other summaries.
  • Retrieve and maintain resources available to the public including electronic and hard copy documents, contracts, permits, and educational resources.
  • Manage the Department's reservation system and inquiries regarding reservations of the facilities and grounds.

Marketing, Communications and Outreach: 20%
  • Coordinate marketing and communications for Department programs and projects.
  • Prepare updates and manage regular and routine website updates, social media, e-newsletters, and outreach materials.
  • Design posters, brochures, graphics, and other educational and promotional materials.
  • Support and coordinate fundraising, donations, and gift card sales initiatives.
  • Represent the Department at community and education and outreach events and conduct outreach to residents, local governments and partner organizations.
  • Supports the NOAA Wisconsin Shipwreck Coast National Marine Sanctuary and other tourism and cultural heritage initiatives through planning, mapping, outreach, and interagency coordination.
  • Contributes to marketing and communication efforts that highlight Ozaukee County's parks, trails, waterways, natural resources, and cultural attractions.

Other Duties - 5%
  • Perform other duties in support of the Department's mission as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Education and Experience: 1-3 years of progressively responsible work experience in and/or knowledge of public administration, business, finance, marketing and communications, graphic design, environmental management / science, planning, or a closely related field. Bachelor's degree required, master's degree preferred. Driver's license required.
Knowledge, Skills, and Abilities:
  • Customer Service Excellence: Deliver exceptional customer/user experiences, addressing inquiries and resolving complaints with professionalism and courtesy.
  • Interpersonal Communication: Communicate effectively, both verbally and in writing, with customers, staff, government agencies, non-profits, community groups, committees, and County Board Supervisors.
  • Conflict Resolution: Handle customer/user and team disputes with empathy, diplomacy, and fairness.
  • Financial Management: Understand budgeting, revenue tracking, inventory, cost control, purchasing, contracts, and service agreements.
  • Marketing Knowledge: Apply local marketing strategies and event planning to service the public on Department activities, projects and events. Knowledge of graphical software use desirable.
  • Compliance Awareness: Maintain knowledge of safety regulations, labor laws, and company policies to ensure adherence and confidentiality.
  • Adaptability: Manage flexible hours and prioritize tasks in a dynamic, customer-facing environment with tight timelines and deadlines.
  • Emotional Intelligence: Build rapport, understand customer/user and team needs, and maintain a professional demeanor.
  • Technical Proficiency: Demonstrate excellent computer skills, including familiarity with email, internet, fax, and website, credit card processing, PayPal, graphical software (e.g. Canva, Adobe) and Mailchimp (or other email distribution / newsletters).
  • Attention to Detail: Ensure accuracy in operations, reporting, and system management.
  • Relationship Building: Establish and maintain effective working relationships with diverse groups, including the public, interest groups, and non-profit organizations.
  • Data Analysis and Problem-Solving: Analyze complex data, evaluate systems, make implementation recommendations, and solve problems efficiently in a collaborative team environment. Analyze data to provide summaries for Director to be used in Committee and County Board reporting.
  • Project and Time Management: Manage projects, research data, prioritize tasks, and work independently with minimal supervision.

Other Knowledge, Skills and Abilities:
  • Strong knowledge of office management systems, financial processes, and database management.
  • Proficiency in accounting, purchasing, invoicing, deposits, accounts receivable and payable, and financial reporting/software
  • Experience with or ability to learn financial software for accounts receivable and payable.
  • Excellent administrative, grant writing, and data analysis skills.
  • Strong computer skills with Microsoft Office Suite and ability to learn new systems.
  • Effective written and verbal communication; strong attention to detail and organization.
  • Experience in marketing, graphic design, public education and outreach and community engagement.
  • Knowledge of environmental science, parks and recreation management, and local regulations.
  • Ability to manage multiple projects, prioritize tasks, and meet deadlines.
  • Ability to work professionally and collaboratively in a team environment and independently with minimal supervision.
  • Knowledge of State of Wisconsin hunting, fishing and snowmobile regulations.
  • Working knowledge of and the ability to work with government agencies, boards, councils, committees, park user groups (e.g., disc golf, tennis, pickleball), friend's groups, other community groups and non-profit organizations.
  • Supplies management and inventory control.
  • Working knowledge of purchasing, contracts, and service agreements.
  • Excellent customer service skills, professionalism and the ability to work with the general public and staff establishing and maintaining effective working relationships.
  • Ability to implement a project, including evaluation, design, communication and training.
  • Ability to teach and train staff, particularly interns.
Flexibility to work evenings and weekends as needed.
This position works in both indoor and outdoor work environments that can include adverse weather, noise, chemicals, physical hazard, and stressful situations. Physical considerations include frequent walking, standing, reaching, twisting, bending, and lifting objects up to 50 lbs. Responsible for work outside of normal work hours as assigned (e.g. weekends and evenings).
EOE/ADA Statement:
Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Ozaukee County offers a generous benefits package including: health, dental, life, & vision insurance; free employee health clinic & Teladoc; paid holidays, vacation, & sick time; state of Wisconsin WRS defined benefit pension program; bonus opportunities; employee fitness room; wellness program & wellness reimbursement; tuition reimbursement & continuing education opportunities; and more! Please note some that benefits offered are dependent on full-time/part-time status.
Ozaukee County prohibits discrimination and harassment of any type against applicants and employees on the basis of race, color, religion, sex, national origin, age, handicap, disability, genetics, veteran status or military service, marital status or sexual orientation, gender identity or expression, or any other characteristic or status protected by federal, state or local laws. Ozaukee County also provides reasonable accommodations to qualified individuals with disabilities in accordance with the requirements of the Americans With Disabilities Act and applicable state and local laws.

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