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Entry Level Administrative Jobs in Madison, WI (NOW HIRING)

Brightstar Lottery

Administrative Assistant

Madison, WI · On-site

$31K - $67K/yr

Under close supervision, provides administrative, secretarial and clerical support for one or more ... Performs entry level secretarial and clerical duties requiring limited experience and minimal ...

Brightstar Lottery

Administrative Assistant

Madison, WI · On-site

$31K - $67K/yr

Under close supervision, provides administrative, secretarial and clerical support for one or more ... Performs entry level secretarial and clerical duties requiring limited experience and minimal ...

Brightstar Lottery

Administrative Assistant

Madison, WI · On-site

$31K - $67K/yr

Under close supervision, provides administrative, secretarial and clerical support for one or more ... Performs entry level secretarial and clerical duties requiring limited experience and minimal ...

Brightstar Lottery

Administrative Assistant

Madison, WI · On-site

$31K - $67K/yr

Administrative Assistant Location: Madison, WI, US, 53718 Requisition ID: 19526 Brightstar is an ... Performs entry level secretarial and clerical duties requiring limited experience and minimal ...

Brewinc Events

Entry Level Marketing Assistant

Madison, WI

$44K - $54K/yr

Madison, WI Employment Type: Full-Time / Entry Level About the Role: We are looking for a motivated ... Provide general administrative support to the marketing department. Qualifications: * Strong ...

Collaborative LLC

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Entry Level Scientific

Madison, WI · On-site

$27 - $30.40/hr

This entry level scientific role plays a critical role in ensuring specimen integrity, maintaining ... Our focus areas include light industrial, manufacturing, administrative, professional, scientific ...

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Entry Level Administrative information

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How much do entry level administrative jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for entry level administrative in Madison, WI is $20.09, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.55 per hour, depending on experience, location, and employer.

What are entry level administrative jobs?

Entry-level administrative jobs include a variety of positions in which you work to promote customer service, department coordination, product management, and scheduling within a company. Many aspects of these jobs vary by the section of the company you're in, and daily duties can include things like sourcing resumes, data entry, or overseeing office staff. As an entry-level administrative worker, you also assist other administrators as necessary, usually with the goal of learning more about the company's systems and processes. This role should not be confused with that of entry-level administrative assistant, which is a clerical, non-management position with a different career track.

What are the key skills and qualifications needed to thrive as an entry level administrative assistant, and why are they important?

To thrive as an Entry Level Administrative Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and basic data entry systems is often required. Excellent communication, time management, and a proactive attitude are valuable soft skills for this role. These abilities are crucial for ensuring smooth office operations, supporting team productivity, and maintaining effective communication across the organization.

What are some typical challenges faced by entry level administrative professionals, and how can they overcome them?

Entry level administrative professionals often encounter challenges such as managing multiple tasks simultaneously, adapting to different communication styles within a team, and quickly learning new office technologies. To overcome these, it's helpful to prioritize tasks using digital tools or checklists, seek clarification from supervisors to ensure understanding of expectations, and proactively ask for training or resources when learning new software. Building strong organizational and time management habits early on can make the transition smoother and set a solid foundation for career growth.

What is the difference between Entry Level Administrative vs Administrative Assistant?

AspectEntry Level AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings, administrative support rolesOffice environments, customer service, clerical tasks
Employer & Industry UsageCommon in various industries for entry-level supportWidely used across industries for administrative support
Search & Comparison IntentOften searched by job seekers starting administrative careersCommonly compared for administrative support roles

Entry Level Administrative roles typically require minimal experience and serve as an introduction to administrative work, focusing on basic clerical tasks. Administrative Assistant positions often involve similar responsibilities but may require more experience or specific skills. Both roles are essential in office environments and are frequently used interchangeably in job searches, though 'Administrative Assistant' may imply a slightly higher level of responsibility.

How to get an entry level administrative job without experience?

To secure an entry level administrative position without experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Highlight any relevant coursework, volunteer work, or internships on your resume, and consider obtaining certifications like a Microsoft Office Specialist to improve your chances. Entry level roles often value a positive attitude and willingness to learn alongside foundational skills.

How to get an entry level administrative role with no experience?

To secure an entry-level administrative role with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office or Google Workspace. Highlight any relevant coursework, volunteer work, or internships on your resume, and consider obtaining certifications like an Office Administration certificate to demonstrate your commitment and capability.

What are entry level administrative roles?

Entry level administrative roles involve supporting office operations through tasks such as data entry, scheduling, filing, and customer communication. These positions typically require basic computer skills, proficiency with office software, and a high school diploma or equivalent. They often serve as a starting point for careers in office administration or clerical work.

What is an entry level administrative role?

An entry level administrative role involves providing basic office support, such as data entry, scheduling, and customer communication. These positions typically require strong organizational skills, proficiency with office software, and may serve as a starting point for a career in administration or office management.
More about Entry Level Administrative jobs

What are the most commonly searched types of Administrative jobs in Madison, WI?

The most popular types of Administrative jobs in Madison, WI are:

What are popular job titles related to Entry Level Administrative jobs in Madison, WI?

For Entry Level Administrative jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Entry Level Administrative jobs in Madison, WI look for?

The top searched job categories for Entry Level Administrative jobs in Madison, WI are:

What cities near Madison, WI are hiring for Entry Level Administrative jobs?

Cities near Madison, WI with the most Entry Level Administrative job openings:

Entry Level Administrative jobs near you
Infographic showing various Entry Level Administrative job openings in Madison, WI as of August 2026, with employment types broken down into 85% Full Time, and 15% Part Time. Highlights an 100% In-person job distribution, with an average salary of $41,797 per year, or $20.1 per hour.

Health Promotion Administrative Assistant (100% FTE)

Madison, WI • On-site

Wisconsin Institute for Healthy Aging
Non-Profits • 11 - 50 employees
Learn more about Wisconsin Institute for Healthy Agingexternal

$41K/yr

Other

Posted 23 days ago

Job description

Job Title: Health Promotion Administrative Assistant (100% FTE)
Reports to: Deputy Director
Position Summary:
The Health Promotion Administrative Assistant plays a vital role in the behind-the-scenes operations of the Wisconsin Institute for Healthy Aging (WIHA). Under the direction of the Deputy Director, this position manages program trainings from initiation through completion and provides support to a passionate team dedicated to WIHA's mission of spreading evidence-based health promotion programs and practices throughout Wisconsin and beyond. This highly detail-oriented role requires exceptional organizational skills, accuracy, and follow-through to ensure smooth coordination of trainings and effective support of internal operations.
Position Responsibilities:
1. Support facilitator training management: coordinate all WIHA program facilitator and master trainings.
  • Implement training/event planning logistics.
  • Assess incoming facilitator applications.
  • Provide assistance in preparing applicants for training.
  • Prepare and distribute training materials.
  • Manage post-training tasks.
  • Manage fidelity coaching coordination.
2. Assist Deputy Director with database management.
  • Utilize database to enter workshop, program provider, and facilitator information and perform necessary follow up.
  • Work with program leads to maintain fidelity coaching records and scheduling.
  • Track and follow up on post-workshop survey data.
  • Enter participant data and produce data queries to analyze data.
3. Provides general administration to support WIHA and staff.
  • Works with program leads to provide technical assistance to network of program providers and facilitators on program logistics and implementation.
  • Support WIHA staff in development of communications and program materials for website, social media, and more.
  • Assist with reaching out to potential program provider organizations and providing orientations.
  • Manage office supply inventory and order supplies.
  • Check incoming mail and deliver to appropriate staff.
  • Serve as backup to Deputy Director for website approvals or changes.
  • Assist in creating new forms, surveys, and applications.
  • Provide administrative support for special projects and grants.
  • Other duties as assigned.
Experience Required:
  • At least one year of office experience
  • Highly organized and detail-oriented with demonstrated ability to manage multiple projects simultaneously
  • Proficiency with Microsoft Office Suite (Comfort with using Microsoft excel formulas, sorting data, and more)
  • General knowledge of virtual meeting platforms such as Zoom
Preferred:
  • Experience working in a nonprofit
  • Knowledge of public health and the needs of special populations
  • Experience with database utilization
  • Marketing and communication experience and/or graphic design experience
  • Experience with WordPress
Minimum Education Required:
  • High School Diploma with Associate's degree preferred
Licenses of Certifications:
Required:
  • A valid Wisconsin driver's license
Level of Supervision:
  • Reports to the Deputy Director. This position requires a highly organized, motivated, self-starter. This position works independently with regular team and supervisor check-ins.
Work with Others
  • This position provides support and works closely with other members of the WIHA team. Collaborative skills, as well as the ability to work independently, are a must. In addition, this position serves as one point of contact for the organization's network of program providers and facilitators and is expected to provide timely assistance and communicate effectively.
Location of Work
  • This is a hybrid position with varying need for in-office work. Need increases for training, depending on facilitator training schedule, and dependent on other upcoming program needs. In general, the position will be composed of 30% in office and 70% remote work. The position's main office will be located in Madison, WI.
Salary
  • This position has a starting salary of $41,000 annually.

JOB CODE: 1000008

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