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Entry Level Administrative Assistant Jobs (NOW HIRING)

University of Utah

Administrative Assistants

Campus, IL · On-site

$22 - $25.40/hr

Administrative Assistant, I: This is an entry-level administrative position supporting Ophthalmology providers in basic scheduling, travel, clinical operations, and processes management. They are ...

University of Utah

Administrative Assistants

Campus, IL

$22 - $25.40/hr

Administrative Assistant, I: This is an entry-level administrative position supporting Ophthalmology providers in basic scheduling, travel, clinical operations, and processes management. They are ...

University of Utah

Administrative Assistants

Campus, IL

$22 - $25.40/hr

Administrative Assistant, I: This is an entry-level administrative position supporting Ophthalmology providers in basic scheduling, travel, clinical operations, and processes management. They are ...

Pediatrics On Demand Inc

Entry Level Admin

Oak Lawn, IL · On-site

$17.25 - $23.50/hr

About the Role We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to learn, grow within the ...

Careers

Administrative Assistant

Chicago, IL

$20/hr

Are you an entry-level administrative professional looking for a resume-building opportunity? We are currently in search of an Administrative Assistant for a Social Services Nonprofit. This is a ...

Pediatrics On Demand Inc

Entry Level Admin

Oak Lawn, IL · On-site

$17.25 - $23.50/hr

About the Role We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to learn, grow within the ...

Inframark

Administrative Assistant I

Manvel, TX

$17 - $22.75/hr

Administrative Assistant I - Inframark Tuesday to Saturday (9am to 1pm) (20 hours per week) CMCA preferred Summary of Functions The Administrative Assistant I provides entry-level administrative and ...

Inframark

Administrative Assistant I

Katy, TX

$16.50 - $22.25/hr

Administrative Assistant I - Inframark Summary of Functions The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned ...

Inframark

Administrative Assistant I

Katy, TX · On-site

$16.50 - $22.25/hr

Administrative Assistant I - Inframark Summary of Functions The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned ...

Inframark

Administrative Assistant I

Humble, TX

$15 - $20.25/hr

Administrative Assistant I - Inframark Summary of Functions The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned ...

Inframark

Administrative Assistant I

Manvel, TX · On-site

$17 - $22.75/hr

Administrative Assistant I - Inframark Tuesday to Saturday (9am to 1pm) (20 hours per week) CMCA preferred Summary of Functions The Administrative Assistant I provides entry-level administrative and ...

Raffo Enterprise Inc

Be Seen First

Entry Level Office Admin

Shelton, CT · On-site

$17 - $23.25/hr

We are looking for an Entry-Level Administrative Assistant to join our growing team. This is an excellent opportunity for someone looking to start a career in Human Resources, Payroll, and Office ...

Raffo Enterprise Inc

Be Seen First

Entry Level Office Admin

Shelton, CT · On-site

$17 - $23.25/hr

We are looking for an Entry-Level Administrative Assistant to join our growing team. This is an excellent opportunity for someone looking to start a career in Human Resources, Payroll, and Office ...

Car Guys Inc.

CarGuys Admin Assistant

Rockford, MI

$30K - $38K/yr

Job Title: Entry Level Office Administrative Assistant Ready to embark on an administrative adventure like no other? Are you a force to be reckoned with when it comes to getting things done? Position ...

ZwillGen

Administrative Assistant

Washington, DC · Hybrid

$47K - $55K/yr

We are seeking an entry-level Administrative Assistant who will report to our Director of Operations & Deputy Controller . This position provides administrative support to a team of attorneys, as ...

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All JobsEntry Level Administrative Assistant Jobs

Entry Level Administrative Assistant information

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How much do entry level administrative assistant jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for entry level administrative assistant in the United States is $19.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What are some typical challenges faced by entry level administrative assistants, and how can they be successfully managed?

Entry level administrative assistants often encounter challenges such as managing competing priorities, adapting to new office technologies, and communicating effectively with team members across different departments. Successfully managing these challenges involves staying organized with digital tools like calendars and task lists, proactively seeking clarification when tasks are unclear, and being open to learning new systems. Building strong relationships with both supervisors and colleagues can also provide valuable support and guidance as you grow in the role.

What are entry-level administrative roles?

Entry-level administrative roles typically include positions such as Administrative Assistant, Receptionist, or Office Clerk. These roles involve tasks like managing schedules, handling correspondence, data entry, and using office software, often requiring basic organizational and communication skills. They serve as a starting point for careers in office administration and may require minimal prior experience or certifications.

Can I be an admin assistant with no experience?

Entry-level administrative assistant positions often do not require prior experience, focusing instead on basic skills such as organization, communication, and proficiency with office software like Microsoft Office. Employers may provide on-the-job training to help new hires learn specific tasks and tools used in the role.

What Is an Entry-Level Administrative Assistant?

An entry-level administrative assistant attends to many of the primary office-related responsibilities of a company, including secretarial work and minor maintenance of office equipment. You type documents, schedule appointments, book flights and hotels for a traveling executive, and act in a coordination role for other office workers. Your duties also extend to the boardroom where you attend meetings and transcribe summaries of what occurred. Client interaction is another facet of the job. In smaller organizations, you may be the first point of contact a client has with the company when they walk into the office or call.

What job makes $10,000 a month without a degree?

Entry-level administrative assistant roles typically do not pay $10,000 a month; such high earnings usually require advanced experience, specialized skills, or working in high-paying industries. Some self-employed or entrepreneurial roles, like freelance consulting or online business, can reach that income level without a degree, but they often involve significant effort and expertise. Most jobs with this salary level demand experience, certifications, or business ownership rather than entry-level positions.

What are the key skills and qualifications needed to thrive as an Entry Level Administrative Assistant, and why are they important?

To thrive as an Entry Level Administrative Assistant, you need strong organizational abilities, attention to detail, and basic office skills, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and office equipment such as printers and copiers is common. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities are essential for ensuring smooth office operations and supporting the productivity of the entire team.

What is an entry-level administrative assistant?

An entry-level administrative assistant is a professional who provides basic office support, such as scheduling, data entry, and correspondence, often requiring minimal prior experience. They typically use office software like Microsoft Office and may work standard business hours in a team environment.

What is the difference between Entry Level Administrative Assistant vs Administrative Coordinator?

AspectEntry Level Administrative AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications or experience
Work EnvironmentOffice settings, supporting daily administrative tasksOffice settings, overseeing administrative projects and team coordination
Employer & Industry UsageCommon in various industries for entry-level support rolesUsed in corporate, healthcare, and educational sectors for coordinating administrative functions
Search & Comparison IntentOften searched by job seekers starting their administrative careersCompared for roles with more responsibility and coordination duties

The main difference between an Entry Level Administrative Assistant and an Administrative Coordinator lies in their responsibilities and experience level. Entry Level Administrative Assistants handle basic support tasks, while Administrative Coordinators oversee more complex administrative projects and team coordination. Both roles typically require similar educational backgrounds, but the Coordinator role often demands more experience and organizational skills.

What are Entry Level Administrative Assistants?

Entry Level Administrative Assistants are professionals who provide essential support to an organization’s staff and management, typically handling tasks such as scheduling appointments, answering phones, managing files, and performing basic data entry. They are often the first point of contact for visitors and help ensure that office operations run smoothly. This role is ideal for individuals who are organized, detail-oriented, and looking to gain experience in an office environment. Entry-level positions usually require a high school diploma and strong communication skills, but specific requirements may vary by employer.
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Entry Level Administrative Assistant jobs near you
Administrative Assistants

Administrative Assistants

University of Utah

Campus, IL • On-site

$22 - $25.40/hr

Full-time

Retirement

Posted 28 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 157 frontline employees who took The Breakroom Quiz

334th of 536 rated colleges and universities

Job description

Details
Open Date 05/08/2026 Requisition Number PRN44987B Job Title Administrative Assistants Working Title Administrative Assistant I, III Career Progression Track S00 Track Level S3 - Skilled, S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area U of U Health - Academics Department 00267 - Ophthalmology-Services Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range Please See Below. Close Date 08/08/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
The Department of Ophthalmology Services is preparing to hire both a Level I and a Level III Administrative Assistant to support the growing needs of the team. These roles will provide essential administrative and operational support, with responsibilities and qualifications tailored to each level. Below is an overview of the positions and key details for your review.

Administrative Assistant, I:
This is an entry-level administrative position supporting Ophthalmology providers in basic scheduling, travel, clinical operations, and processes management. They are responsible for greeting and assisting patients and team members, and can demonstrate excellent Guest Services skills. This position will also provide technical audio-visual, multi-media, and video support services for a variety of meetings, training sessions, and events, and will be able to demonstrate knowledge with multi-media equipment.

Administrative Assistant, III:
This position supports Ophthalmology providers and housestaff in scheduling, academics, travel, clinical operations, surgical schedules, and processes management. They are responsible for providing complex administrative support for the Vice Chair of Global and Community Outreach, and the Glaucoma Fellowship Director, and COPE program. This would include working closely with Ophthalmology Academics Division, organizing meetings and networking with community partners, and coordinating with clinical studies in Ophthalmology. This administrative assistant should be an excellent communicator, organized, and have experience with event coordination and is comfortable with Microsoft365, AI tools, and Epic.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Administrative Assistant, I
  • Greets and assists patients and team as needed in Guest Services.
  • Supporting Ophthalmology providers, housestaff, and optometrists in scheduling, academics, travel, clinical operations and processes management.
  • Coordinates with community clinics and optometrists.
  • Assists and acts as backup coverage for audio/visual services, building event coordination and set-up, and Guest Services Desk.
  • Member of the administrative support team for cross- coverage, backup support, team building activities, group support and departmental support.

This is an Entry-Level position in the Support track.
Pay Range: $15.00 - $18.75

Administrative Assistant, III
  • Supporting Ophthalmology providers and housestaff in scheduling, academics, travel, clinical operations and processes management.
  • Coordinates with community outreach services and supports the Vice Chair of Community Outreach.
  • Acts as coordinator for provider schedules, meetings, fellowship rotations, performing advanced tasks with minimal supervision.
  • Member of the administrative support team for cross coverage, backup support, team building activities, group support and departmental support.

This is a Skilled Level position in the Support track.
Pay Range: $22.00 to $25.40

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistant, I: Requires little to no related experience.

Administrative Assistant, III: Requires 3+ years of related experience.

Preferences
Preferences for Administrative Assistant, I:
High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Strong writing skills, communications skills and ability to organize complex projects with a high ability to multitask. Self-directed. Strong skills in decision making. Demonstrated computer, presentation software and A/V equipment skills.
Preferences for Administrative Assistant, III:
At least 2 years of experience in a medical setting, with basic knowledge of medical processes. Medical terminology. Strong writing skills, communications skills and ability to organize complex projects with a high ability to multitask. Self-directed. Strong skills in decision making. Skilled in event/meeting coordination and process management.
Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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