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Employee Onboarding Jobs (NOW HIRING)

Pro-Vac

Onboarding Specialist, Talent Partner

Houston, TX · On-site

$80 - $100/hr

Monitor compliance with federal, state, local, and organizational regulations related to employee onboarding. * Maintain onboarding records and documentation in accordance with record-retention ...

St. Peter's Health

Employee Health Nurse

Helena, MT · On-site

Responsibilities include coordinating pre-employment and ongoing health requirements, managing immunization and fit-testing programs, supporting new employee onboarding, investigating workplace ...

RS&H

New Hire Onboarding Specialist

Houston, TX · On-site +1

The ideal candidate will bring 3 to 4 years of onboarding, recruiting, HR, or employee experience-related expertise and be eager to contribute innovative ideas that enhance the overall onboarding ...

RS&H

New Hire Onboarding Specialist

Jacksonville, FL · On-site +1

The ideal candidate will bring 3 to 4 years of onboarding, recruiting, HR, or employee experience-related expertise and be eager to contribute innovative ideas that enhance the overall onboarding ...

MyStaff

HR Operations & Onboarding Specialist

Omaha, NE · On-site

This role is focused on HR operations, onboarding and employee support , with Workday experience being a must-have . This could be either an individual contributor role for someone early in their HR ...

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How much do employee onboarding jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for employee onboarding in the United States is $25.95, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $29.09 per hour, depending on experience, location, and employer.

What is an employee onboarding?

An Employee Onboarding job involves guiding new hires through the process of joining a company, ensuring they have the tools, knowledge, and resources needed to succeed. Responsibilities typically include coordinating orientation sessions, handling paperwork, introducing company policies, and facilitating training. Onboarding specialists also help new employees integrate into the company culture and connect with their teams. Their goal is to create a smooth and engaging experience that boosts retention and productivity.

What are some common challenges faced in employee onboarding roles, and how can they be managed effectively?

One common challenge in Employee Onboarding is coordinating multiple tasks for different new hires simultaneously, including ensuring timely completion of documentation, training, and orientation activities. Additionally, adapting the onboarding approach to accommodate remote or hybrid employees can require specialized communication and scheduling strategies. Successful onboarding specialists often prioritize clear communication, organization, and proactive problem-solving to address these challenges. By fostering strong relationships with hiring managers and IT, they help ensure that each new employee receives the support and information needed to succeed from day one.

What are the key skills and qualifications needed to thrive in the employee onboarding position, and why are they important?

To thrive in Employee Onboarding, you need a solid understanding of HR processes, onboarding protocols, and compliance regulations, often supported by a degree in human resources or a related field. Experience with onboarding software platforms, HRIS systems, and digital documentation tools is commonly required. Excellent interpersonal skills, attention to detail, and strong organizational abilities help build positive experiences for new hires and streamline the onboarding process. These skills ensure a smooth transition for new employees and contribute to overall workforce engagement and retention.

What are the 5 stages of employee onboarding?

The five stages of employee onboarding typically include pre-boarding, where new hires complete paperwork and receive initial information; orientation, which introduces company policies and culture; training, focused on job-specific skills; integration, where employees become part of teams and workflows; and ongoing development, involving continuous learning and performance feedback. Effective onboarding helps new employees adapt quickly and succeed in their roles.

What does an employee onboarding job do?

An employee onboarding job involves guiding new employees through the orientation process, which includes explaining company policies, completing necessary paperwork, and introducing them to team members and workplace tools. The role ensures new hires are integrated smoothly and have the resources needed to start their work effectively.
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Employee Onboarding jobs near you
Infographic showing various Employee Onboarding job openings in the United States as of August 2026, with employment types broken down into 69% Full Time, 25% Part Time, and 6% Temporary. Highlights an 94% In-person, and 6% Remote job distribution, with an average salary of $53,969 per year, or $25.9 per hour.

Onboarding Specialist, Talent Partner

Pro-Vac

Houston, TX • On-site

Full-time

Posted 17 days ago

Key responsibilities

  • Oversee, implement, and execute onboarding processes to ensure compliance with organizational, regulatory, and legal requirements.

  • Manage the candidate lifecycle from offer acceptance through onboarding completion, providing guidance and ensuring milestones are met.

  • Monitor onboarding metrics, develop reports, and collaborate with stakeholders to improve onboarding efficiency and employee experience.

Job description

Pro-Vac is looking for a Talent Partner in Onboarding to join our team in our Houston, TX office!
The Onboarding, Talent Partner is responsible for overseeing, implementing and executing onboarding processes that ensure all new hires meet organizational, regulatory, and compliance requirements before and during their transition into the company. This role will manage the candidate lifecycle from offer stage to their first day within the organization, and support existing employees through their talent cycle. This role partners closely with HR, Talent Acquisition, Hiring Managers, Legal, IT, and other stakeholders to deliver a seamless onboarding experience while maintaining strict adherence to employment laws, company policies, and audit requirements.

The ideal candidate will have strong analytical skills, experience in improving onboarding strategies and excellent organizational abilities. He/she should be familiar with developing top tier new hire experiences that effectively attract and retain top talent.

Responsibilities: 

Onboarding Compliance & Governance
  • Ensure completion and accuracy of all pre-employment and onboarding compliance requirements, including employment eligibility verification, background checks, licensing, certifications, policy acknowledgments, and required training.
  • Monitor compliance with federal, state, local, and organizational regulations related to employee onboarding.
  • Maintain onboarding records and documentation in accordance with record-retention policies and audit standards.
  • Conduct periodic reviews and audits of onboarding processes, documentation, and systems to identify compliance risks and process gaps.
  • Partner with Legal, Compliance, Risk, and HR teams to implement updates related to regulatory or policy changes
New Hire Experience
  • Serve as the primary point of contact for new hires from offer acceptance through onboarding completion.
  • Coordinate and track onboarding activities to ensure all required milestones are completed on time and ensure consistent communications are delivered to management.
  • Provide guidance on onboarding requirements, policies, and procedures.
  • Ensure a positive and consistent onboarding experience while balancing compliance requirements and business needs. Process Management & Reporting
  • Monitor onboarding metrics, including compliance completion rates, audit findings, time-to productivity, and new hire readiness.
  • Develop and maintain compliance dashboards and reports for HR and leadership stakeholders.
  • Identify opportunities to improve onboarding efficiency, reduce risk, and enhance the employee experience.
  • Support implementation and optimization of onboarding systems, workflows, and automation tools. Stakeholder Partnership
  • Collaborate with Hiring Managers, HR, Talent Acquisition, IT, and Executive teams to ensure onboarding requirements are met.
  • Provide training and guidance to managers on onboarding policies and compliance standards.
  • Serve as a subject matter expert for onboarding compliance processes and best practices.

Requirements: 

  • Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience.
  • 5+ years of onboarding, HR operations, compliance, talent management, or employee experience management.
  • Experienced in multi-state and remote hiring.
  • Strong knowledge of DOT and FMCSA employment regulations, onboarding practices, and HR compliance requirements.
  • Experience managing sensitive and confidential employee information.
  • Strong project management, organizational, and stakeholder management skills.
  • Experience with HRIS system tracking, (e.g. Workday, Greenhouse, UltiPro, etc.)
  • Familiarity with Driver Qualifications files, Drug & Alcohol clearing house, DOT medical certifications and requirements.

About Pro-Vac
We deliver safe, efficient, and innovative subsurface solutions to support the maintenance and construction of our communities’ critical infrastructure through our expansive fleet and the most talented, highly skilled team in the industry.

Legal Disclaimer: Pro-Vac is an Equal Employment Opportunity and Affirmative Action employer. To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated.

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