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Embassy Assistant Jobs (NOW HIRING)

Embassy Suites

Guest Services Representative

Kapolei, HI · On-site

$21/hr

Embassy Suites Kapolei is looking for a full-time Guest Services Representative to be the face of ... Additionally, you assist in the pre-registration and blocking of reservations when necessary. Your ...

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How much do embassy assistant jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for embassy assistant in the United States is $19.36, according to ZipRecruiter salary data. Most workers in this role earn between $12.98 and $20.67 per hour, depending on experience, location, and employer.

What is the difference between Embassy Assistant vs Consular Assistant?

AspectEmbassy AssistantConsular Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often similar certifications as Embassy Assistant
Work EnvironmentEmbassy offices, administrative settings, public interactionsConsular sections, assisting with visas, passports, and citizen services
Employer & Industry UsageEmbassies, diplomatic missionsEmbassies, consulates, diplomatic missions
Common Search & ComparisonEmbassy AssistantConsular Assistant

The main difference between an Embassy Assistant and a Consular Assistant lies in their specific roles within diplomatic missions. While both positions often require similar credentials and work in embassy environments, Embassy Assistants typically handle administrative tasks across various departments, whereas Consular Assistants focus on visa processing, citizen services, and consular affairs. Understanding these distinctions helps job seekers identify the right role based on their skills and career interests.

How does an Embassy Assistant typically collaborate with diplomatic staff and local authorities?

As an Embassy Assistant, you will frequently serve as a liaison between embassy diplomats and local authorities, helping to facilitate communication, coordinate meetings, and ensure that official processes run smoothly. This may involve preparing briefing materials, scheduling appointments, and translating documents or conversations as needed. Embassy Assistants play a key role in maintaining positive relationships and ensuring that diplomatic missions comply with local regulations. Strong intercultural communication skills and adaptability are essential, as you may need to navigate complex protocols and occasionally handle sensitive information.

What are the key skills and qualifications needed to thrive as an Embassy Assistant, and why are they important?

To thrive as an Embassy Assistant, you need strong organizational abilities, administrative skills, and proficiency in multiple languages, often supported by a relevant degree or prior diplomatic experience. Familiarity with office software, visa processing systems, and secure communication tools is typically required. Excellent interpersonal skills, cultural sensitivity, and discretion help you navigate international protocols and diverse environments. These skills are crucial for efficiently managing embassy operations, supporting diplomats, and fostering positive international relations.

What are Embassy Assistants?

Embassy Assistants are administrative professionals who support the daily operations of an embassy or consulate. Their responsibilities typically include handling correspondence, scheduling appointments, managing documents, assisting diplomats, and providing general office support. They may also help with event planning, translation, and liaising with local authorities or visitors. Embassy Assistants play a crucial role in ensuring that the diplomatic mission runs smoothly and efficiently.
What cities are hiring for Embassy Assistant jobs? Cities with the most Embassy Assistant job openings:
What states have the most Embassy Assistant jobs? States with the most job openings for Embassy Assistant jobs include:
Embassy Assistant jobs near you
Guest Services Representative

Guest Services Representative

Embassy Suites

Kapolei, HI • On-site

$21/hr

Full-time

Posted 25 days ago

Hilton rating

6.4

Company rating: 6.4 out of 10

Based on 737 frontline employees who took The Breakroom Quiz

50th of 105 rated hotels

Job description

Are you someone who loves to smile and make people feel welcome? If so, then we have an exciting entry-level opportunity for you! Embassy Suites Kapolei is looking for a full-time Guest Services Representative to be the face of our hotel at the front desk.

This entry-level position earns a competitive starting wage of $21.00 per hour. Don't miss out on the chance to create memorable experiences for our guests!

EMBASSY SUITES KAPOLEI: OUR STORY

Welcome to our world, where comfort meets adventure! We are conveniently located just a stone's throw away from Wet 'n' Wild Hawaii and Coral Crater Adventure Park - the perfect spots for our guests to unleash their inner child! For those who prefer to take it easy, we are just a short drive from Ewa Villages Golf Course and the famous Paradise Cove Luau. We proudly offer not one, but two restaurants right onsite.

Our team is made up of some of the coolest, most fun people out there! We appreciate our hospitality experts and love to shower them with generous perks, great compensation, and a whole lot of appreciation. Want to work in a gorgeous hotel in paradise? Join us at Embassy Suites Kapolei!

DAY TO DAY AS A GUEST SERVICES REPRESENTATIVE

As a Guest Services Representative, you have the opportunity to provide exceptional service to our hotel guests. You register guests and assign rooms, ensuring that special requests are accommodated whenever possible. Additionally, you assist in the pre-registration and blocking of reservations when necessary.

Your duties also involve efficiently checking guests out, completing daily checklist tasks, and ensuring adherence to unit cash handling, credit, and check cashing policies. You maintain the cleanliness and presentation of the front desk area and assist with other duties as assigned by your supervisor. You keep yourself up to date on all brand-specific front desk requirements and current promotions. Outgoing and friendly, you love being able to meet people from all around the world each and every day!

SCHEDULE

We're looking for someone who can work 3-5 days a week and is available days, nights, weekends, and holidays (open availability). This hotel position does not come with a set schedule, so flexibility is a must!

QUALIFICATIONS FOR A GUEST SERVICES REPRESENTATIVE

  • Desire to serve our guests with aloha hospitality
  • Clear communication skills, both verbal and written
  • A positive and professional demeanor
  • The ability to work independently as well as collaboratively in a team setting
  • Ability to push, pull, bend, stoop, and reach upward
  • Ability to stand or walk for long periods of time
  • Must be flexible and able to work days, nights, weekends, and holidays

Computer skills, cash handling, and problem resolution skills are a plus in this entry-level hospitality position.

READY TO JOIN OUR HOTEL TEAM?

So, what do you think? If you feel this is the right entry-level front desk job for you, go ahead and apply! We value your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you!

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