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Embassy Assistant Jobs in Virginia (NOW HIRING)

NN HOTEL LLC

Assistant General Manager

Richmond, VA · On-site

Assistant General Manager (AGM) / Assistant GM - Operations The Assistant General Manager (AGM ... Embassy Suites operations preferred - Proven ability to lead in a fast-paced, guest-facing ...

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Embassy Assistant information

What is an embassy assistant?

Embassy Assistants are administrative professionals who support the daily operations of an embassy or consulate. Their responsibilities typically include handling correspondence, scheduling appointments, managing documents, assisting diplomats, and providing general office support. They may also help with event planning, translation, and liaising with local authorities or visitors. Embassy Assistants play a crucial role in ensuring that the diplomatic mission runs smoothly and efficiently.

What are the key skills and qualifications needed to thrive as an embassy assistant?

To thrive as an Embassy Assistant, you need strong organizational abilities, administrative skills, and proficiency in multiple languages, often supported by a relevant degree or prior diplomatic experience. Familiarity with office software, visa processing systems, and secure communication tools is typically required. Excellent interpersonal skills, cultural sensitivity, and discretion help you navigate international protocols and diverse environments. These skills are crucial for efficiently managing embassy operations, supporting diplomats, and fostering positive international relations.

How does an embassy assistant typically collaborate with diplomatic staff and local authorities?

As an Embassy Assistant, you will frequently serve as a liaison between embassy diplomats and local authorities, helping to facilitate communication, coordinate meetings, and ensure that official processes run smoothly. This may involve preparing briefing materials, scheduling appointments, and translating documents or conversations as needed. Embassy Assistants play a key role in maintaining positive relationships and ensuring that diplomatic missions comply with local regulations. Strong intercultural communication skills and adaptability are essential, as you may need to navigate complex protocols and occasionally handle sensitive information.

What is the difference between Embassy Assistant vs Consular Assistant?

AspectEmbassy AssistantConsular Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often similar certifications as Embassy Assistant
Work EnvironmentEmbassy offices, administrative settings, public interactionsConsular sections, assisting with visas, passports, and citizen services
Employer & Industry UsageEmbassies, diplomatic missionsEmbassies, consulates, diplomatic missions
Common Search & ComparisonEmbassy AssistantConsular Assistant

The main difference between an Embassy Assistant and a Consular Assistant lies in their specific roles within diplomatic missions. While both positions often require similar credentials and work in embassy environments, Embassy Assistants typically handle administrative tasks across various departments, whereas Consular Assistants focus on visa processing, citizen services, and consular affairs. Understanding these distinctions helps job seekers identify the right role based on their skills and career interests.

What cities in Virginia are hiring for Embassy Assistant jobs?

Cities in Virginia with the most Embassy Assistant job openings:

Embassy Assistant jobs near you
Infographic showing various Embassy Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Manager Design Embassy Suites & Hilton Grand Vacations

Mclean, VA • On-site

Hilton Worldwide Holdings, Inc.
Hospitality Services • 10K+ employees
Learn more about Hilton Worldwide Holdings, Inc.external

Full-time

Medical, Dental, Retirement, PTO

Re-posted 20 days ago

Hilton rating

6.4

Company rating: 6.4 out of 10

Based on 769 frontline employees who took The Breakroom Quiz

Job description


Exceptional Hospitality Starts with You
This role is based at our corporate office in McLean, VA
This is your chance to be part of an in-house Architecture, Design & Construction team that delivers exceptional properties that delight our guests, reward our partners, and reflect the unique cultures of their geographical locations! As a Design Manager on the US&C Architecture, Design & Construction team, reporting to the Senior Director Design for Embassy Suites & HGV, you will guide the interior design efforts on new development and renovations across Hilton's All Suites portfolio, primarily for Embassy Suites & HGV.
What you'll do during a typical day:
  • Design Guidance & Project Evaluation: Review design for aesthetic alignment with the Brand Narrative, functionality, and compliance with Brand Standards, while guiding hotel owners and their design consultants. Reviews will encompass desktop evaluations and occasional onsite model room inspections.
  • Document Review: Review drawing sets, specification submittals, finishes and shop drawings for compliance with AD&C and Brand Standards. Provide response via live virtual calls and via Microsoft Bluebeam markups.
  • Project and Document Tracking: Maintain accurate internal reporting of active projects and monitor the progress. Collaborate with the Project Manager.
  • Direct Support: Contribute to the ongoing maintenance and updates to Brand Narratives, Design & Construction Standards, and design resources and communication tools. Assist with AD&C and Brand initiatives. Provide training to internal and external partners to ensure understanding of each Brand's design.
  • Presentation Assistance: Assist with presentation preparations for conferences, events, and AD&C team meetings.

How you'll collaborate with others:
  • Partner with AD&C Project Management Team Member(s) to study design opportunities for new build, conversion and renovation projects.
  • Negotiate with Franchisees and their Interior Designers to achieve mutually agreeable solutions while maintaining Brand intent and communicating conclusions for full agreement and support. Conduct virtual pre-design, ID kick-off meetings and design milestone reviews in accordance with the design review/acceptance process.
  • Participate in vendor, supplier, and manufacturer presentations to support maintaining and building industry relationships. Maintain current understanding of relevant products, design techniques, and production methods.
  • Maintain strong working knowledge of current Brand Standards and design narratives/schemes across applicable brands; and help provide feedback on Standards and design tools to refine and improve products.
  • Position the AD&C group as a trusted partner by building relationships with internal and external partners throughout the project cycle. Design tools to refine and improve products.

Projects you'll take ownership of:
  • Embassy Suites (a full-service brand) branded properties, ensuring agreement to brand narrative/pillars/moments and brand standards, along with strategic corporate initiatives and objectives, offering specific value-additive solutions.
What It Takes to Make the Stay
You have these minimum qualifications:
  • Five (5) years of interior design, or architecture experience in the hospitality industry
  • Experience with AutoCAD, Revit, or Bluebeam.
  • Travel as needed, up to 25%

It would be useful if you have:
  • One (1) year of Interior design experience specifically with Full-Service properties
  • Bachelor's Degree (BS) in Interior Design, Architecture, or related discipline.
  • Experience with project management, design products, finishes and procurement.
  • Knowledge of accessibility, building codes, and technical requirements in hospitality architecture and design industry.
  • NCIDQ Certified

How We'll Help You Thrive
At Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
  • Incredible travel perks - Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
  • Own a piece of Hilton - Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
  • Paid parental leave - Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
  • Personalized caregiving support - Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
  • Crisis concierge - In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
  • Mental health resources - Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
  • Generous paid time off (PTO) - Recharge, relax, and take time for what matters most
  • Health & welfare benefits - From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
  • Financial security for your future - Our retirement plans make it easier to save for what's next

*Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.
Hilton offers its eligible team members a comprehensive benefits package to support their mental and physical well-being, so they can Thrive personally and professionally. The pay range for this role is $77,500 - $100,000 and is determined based on applicable and specialized experience and location. Subject to plan terms and conditions, you will be eligible to participate in the Hilton Annual Incentive (Bonus) Plan, consistent with other team members at the same level and/or position within the Company.
About Us
Join an Award-Winning Workplace Culture
At Hilton, we don't just deliver exceptional experiences for our guests-we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.
Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career-and help us make every stay a little more magical.
Curious about life at Hilton? Explore our Careers Blog to see why we're more than a great place to stay-we're a great place to work.

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