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Embassy Secretary Jobs (NOW HIRING)

Analytic Services Inc.

$27K - $36K/yr

ANSER is seeking a Secretary of the Air Force, International Affairs (SAF/IA), Assistant United ... Compose written responses to UAE inquiries and engage with the UAE Embassy in Washington, D.C.

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Embassy Secretary information

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$24.5K

$45.9K

$63K

How much do embassy secretary jobs pay per year?

As of Sep 10, 2026, the average yearly pay for embassy secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does an embassy secretary do?

An Embassy Secretary is responsible for providing administrative and clerical support to diplomats and embassy staff. Their duties often include managing correspondence, scheduling meetings, preparing documents, and assisting with protocol arrangements. They play a key role in ensuring the smooth operation of the embassy by handling communication between different departments and external parties. Additionally, Embassy Secretaries may assist in organizing events and visits, maintaining records, and supporting consular services.

What are the key skills and qualifications needed to thrive as an embassy secretary?

To thrive as an Embassy Secretary, you need strong organizational, administrative, and communication skills, typically supported by a relevant degree or experience in office administration or international relations. Proficiency with office software (such as Microsoft Office Suite), document management systems, and sometimes knowledge of diplomatic protocols or language skills are essential. Attention to detail, discretion, cultural sensitivity, and the ability to multitask are standout soft skills in this role. These skills and qualities are crucial for ensuring efficient embassy operations, accurate communication, and maintaining confidentiality in a diplomatic environment.

How does an embassy secretary typically collaborate with diplomats and local staff to ensure smooth office operations?

As an Embassy Secretary, you play a crucial role in supporting diplomats by managing schedules, coordinating meetings, and handling sensitive correspondence. You will often act as a liaison between diplomatic staff and local employees, ensuring clear communication and timely completion of administrative tasks. This position requires strong organizational skills and cultural sensitivity, as you'll navigate a multicultural work environment and handle confidential information. Collaborative teamwork and adaptability are essential for success in this role.

What is the difference between Embassy Secretary vs Consular Assistant?

AspectEmbassy SecretaryConsular Assistant
Required CredentialsHigh school diploma or equivalent; administrative experienceHigh school diploma; customer service skills
Work EnvironmentEmbassy administrative officesConsular sections, visa and passport services
Employer & IndustryGovernment diplomatic missionsGovernment agencies handling visas and citizen services
Common Search & ComparisonEmbassy Secretary vs Consular Assistant

The Embassy Secretary primarily handles administrative tasks within the embassy, supporting diplomatic functions. In contrast, the Consular Assistant focuses on visa, passport, and citizen services. While both roles work within the embassy environment and require similar credentials, their responsibilities differ significantly, catering to different aspects of embassy operations.

How hard is it to get a job at an embassy?

Securing an embassy secretary position can be competitive, often requiring relevant experience in administrative support, strong communication skills, and knowledge of diplomatic protocols. Candidates typically need to pass background checks and may need language skills or security clearances depending on the embassy's location and role requirements.

What qualifications do you need to work at an embassy?

To work as an embassy secretary, candidates typically need a high school diploma or equivalent, with many positions requiring post-secondary education or relevant administrative experience. Strong organizational, communication, and computer skills are essential, and proficiency in foreign languages can be advantageous. Security clearances and knowledge of diplomatic protocols may also be required depending on the role.

What are popular job titles related to Embassy Secretary jobs?

For Embassy Secretary jobs, the most frequently searched job titles are:

Infographic showing various Embassy Secretary job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Action Officer / Executive Secretariat - OUSD (I&S)

Arlington, VA • On-site

Chimera Enterprises International
Business Management Consulting • 11 - 50 employees
Learn more about Chimera Enterprises Internationalexternal

Other

Posted 16 days ago

Job description

Job Title: Executive Secretariat Supported Client/Agency: Office of the Under Secretary of Defense for Intelligence & Security (OUSD(I&S)) Description

The ideal candidate will have substantial administrative and managerial experience providing direct executive secretariat and special projects support to senior-level Department of Defense (DoD) executives. Operating in a fast-paced, high-visibility environment, the Executive Secretariat will provide essential, rapid-response support to the OUSD(I&S). This critical role facilitates flawless correspondence control, dynamic tasking and tracking management, meticulous records management, and complex executive travel. The candidate will navigate quick turnarounds and short timelines to enable the strategic objectives and daily operations of the Under Secretary of Defense for Intelligence & Security, ensuring seamless coordination across the highest levels of the US Government.

Mission

To maintain and enhance the OUSD(I&S)’s administrative and operational capabilities in a zero-defect, high-tempo environment. This role ensures the efficient flow of critical information, rigorous management of records, and flawless execution of executive protocols and special projects under tight deadlines. The Executive Secretariat delivers masterful administrative support with impacts spanning internal and external stakeholders, directly encompassing the Secretary of Defense, Deputy Secretary of Defense, OSD Components, Joint Staff, Combatant Commands, Executive Branch Agencies, Congress, and the public.

Clearance Level Required: Top Secret / SCI JOB DESCRIPTION AND RESPONSIBILITIES
  • Manage high-level correspondence control and training, ensuring strict compliance with DoD manuals, Instructions, and Administrative Instructions while adapting to rapidly shifting leadership priorities.
  • Provide vital secondary and supplemental editorial services on all Enterprise Administration & Management (EA&M) correspondence daily, ensuring zero-defect packaging for senior executive review.
  • Utilize the OUSD(I&S) tasking management system (e.g., CATMS) to analyze, distribute, track, and report on the status of highly sensitive staff actions, ensuring aggressive follow-up on overdue actions to meet critical suspense dates.
  • Support the planning, development, and maintenance of a paperless and physical records management system compliant with Administrative Instruction 15 (AI 15) across multiple networking levels (NIPRnet, SIPRnet, and JWICS).
  • Track and manage highly visible security reviews, Privacy Act requirements, Freedom of Information Act (FOIA) taskings, and GAO/IG audits, providing leadership with accurate, regular status reports.
  • Plan, organize, and facilitate high-profile outreach and protocol events for senior-level DoD and political executives, requiring meticulous research and execution.
  • Prepare complex, rapid-turnaround executive travel requirements using the Defense Travel System (DTS) and manual processes. This includes coordinating passport and visa applications, White House and Agency correspondence, and executing local embassy runs under short timelines.
  • Provide agile physical coverage and administrative cross-support to the USD(I&S) Front Office, ensuring continuity of operations during periods of surge requirements or impacted manning.
Knowledge, Skills, and Abilities
  • Master expertise in executive office management, strategic planning, and flexible problem-solving within a high-pressure, fast-paced environment.
  • Exceptional agility in addressing competing priorities, shifting deadlines, and rapid-fire taskings without sacrificing attention to detail.
  • Advanced editing, proofing, and revising skills tailored for executive-level correspondence destined for Cabinet-level or Congressional audiences.
  • Deep understanding of DoD protocol, etiquette, and high-level engagements with senior political and military leadership.
  • Proven ability to execute complex executive travel itineraries, premium travel, and diplomatic coordination under short timelines.
  • Familiarity with National Archives and Records Administration (NARA) standards and multi-network (NIPR, SIPR, JWICS) electronic archival systems.
Minimum Qualifications
  • Education: Bachelor’s Degree in Business Administration, Management, Communications, or a related field (Preferred).
  • Experience: Substantial demonstrated experience in executive support, front office operations, and correspondence management within the DoD or Intelligence Community, specifically supporting Flag Officers or Senior Executive Service (SES) personnel.
  • Clearance: Active Top Secret / SCI clearance required.
  • Location: Primarily on-site at the Government facility (Pentagon or Mark Center), with occasional local travel for embassy runs or special executive events.
Chimera Enterprises International is committed to equal opportunity and affirmative action in hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.
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