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Email Administrator Jobs (NOW HIRING)

Altec

Email Administrator

Birmingham, AL · On-site

We are looking for a skilled Email Administrator to primarily oversee and manage our email systems, including Microsoft Exchange Online/On-Premise, Email Security, and related technologies. The ideal ...

Amentum

Senior Systems Administrator

Mclean, VA · On-site

$86K - $117K/yr

Serves as Microsoft Exchange Email Administrator, responsible for the design, specification, testing, and implementing of Microsoft Exchange Servers and resolves Exchange email system problems as ...

Pae

Senior Systems Administrator

Mclean, VA · On-site

$86K - $117K/yr

Serves as Microsoft Exchange Email Administrator, responsible for the design, specification, testing, and implementing of Microsoft Exchange Servers and resolves Exchange email system problems as ...

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How much do email administrator jobs pay per year?

As of Jul 10, 2026, the average yearly pay for email administrator in the United States is $76,244.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $97,500.00 per year, depending on experience, location, and employer.

What is the highest paid administrative job?

The highest paid administrative jobs are often executive-level roles such as Chief Administrative Officer or Chief Executive Officer, which can earn six-figure salaries or more. These positions typically require extensive experience, leadership skills, and advanced certifications or education.

What is office admin job salary?

The salary for an Office Administrator typically ranges from $35,000 to $55,000 annually, depending on experience, location, and company size. For an Email Administrator, salaries generally fall between $50,000 and $75,000 per year, with higher pay for those with specialized skills in email systems, security, and certifications. Salaries can vary based on industry and the complexity of the role.

What are some typical daily responsibilities for an Email Administrator?

As an Email Administrator, your daily duties often include monitoring email server performance, troubleshooting user or delivery issues, managing user accounts and permissions, and ensuring up-to-date security protocols are in place. You may also handle tasks like analyzing spam and phishing threats, maintaining system backups, and applying necessary updates or patches. Collaboration with IT support teams and occasionally training end-users on email best practices is common. This dynamic mix of tasks helps maintain a secure and efficient email system that supports organizational communication.

What are the key skills and qualifications needed to thrive in the Email Administrator position, and why are they important?

To thrive as an Email Administrator, you need strong knowledge of email systems (such as Microsoft Exchange or Google Workspace), troubleshooting skills, and a background in IT or computer science. Familiarity with email security tools, spam filtering solutions, and relevant certifications like Microsoft Certified: Messaging Administrator Associate can be highly beneficial. Attention to detail, problem-solving abilities, and strong communication skills help Email Administrators excel in supporting users and coordinating with IT teams. These skills are essential for ensuring secure, reliable email communication across an organization and quickly resolving any technical issues that arise.

What is an Email Administrator job?

An Email Administrator is responsible for managing and maintaining an organization's email systems to ensure reliable communication. They configure email servers, troubleshoot issues, enforce security protocols, and manage user accounts. Additionally, they monitor email performance, implement spam filters, and ensure data compliance. Their role is critical in preventing email-related cybersecurity threats and ensuring smooth email operations within an organization.

What is an email administrator?

An email administrator is a professional responsible for managing and maintaining an organization's email systems, including configuring email servers, ensuring security, and troubleshooting issues. They often work with email platforms like Microsoft Exchange or Google Workspace and require knowledge of email protocols and security practices.

What is the role of an email administrator?

An email administrator manages and maintains an organization's email systems, ensuring reliable delivery, security, and proper functioning. They configure email servers, troubleshoot issues, implement security protocols, and may use tools like Microsoft Exchange or Google Workspace to support communication infrastructure.
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Email Administrator jobs near you
Infographic showing various Email Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $76,244 per year, or $36.7 per hour.
Email Administrator

Email Administrator

Xavier University of Louisiana

New Orleans, LA • On-site

Full-time

Posted 18 days ago

Job description

Posting Details
Posting Summary
Position Title
Email Administrator
FLSA
Exempt
Department
Information Technology Center
Job Summary
Xavier University of Louisiana is accepting applications for the position of Email Administrator. This position reports to the Deputy CIO for Technology Administration. Administers, maintains, and supports the University's Microsoft 365 messaging environment, including Exchange Online, Exchange Online Protection, and hybrid Exchange connectivity with on-premises Active Directory. Manages user identity and access through Microsoft Entra ID and hybrid Active Directory infrastructure, including directory synchronization via Microsoft Entra Connect. Monitors tenant health, mail flow, and service performance using the Microsoft 365 Admin Center, Exchange Admin Center, and Entra ID portal. Configures and maintains email security controls, including anti-spam, anti-phishing, and anti-malware policies; Safe Links; Safe Attachments; and DMARC/DKIM/SPF authentication. Administers email archiving, retention policies, eDiscovery, Data Loss Prevention (DLP), and sensitivity labels to meet compliance requirements. Supports email access on mobile devices through Microsoft Intune and Conditional Access policies. Serves as a member of the University's Computer Security Incident Response Team (CSIRT), collaborating with colleagues to detect, analyze, contain, and remediate email-borne security incidents such as phishing campaigns, business email compromise (BEC), account takeovers, and malware distribution. Performs threat hunting and forensic analysis of email headers, message traces, and audit logs to support incident investigations. Provides tiered end-user support, troubleshoots complex issues, and escalates as needed. Provides recommendations and plans for improvements to messaging infrastructure. Documents internal policies and develops training materials for end users. AA/EOE
Minimum Qualifications
  • A Bachelor's degree in Computer Engineering, Computer Science, Information Technology, or a closely related field
  • 5-10 years of enterprise messaging system administration with Microsoft 365 / Exchange Online and hybrid Exchange environments
  • In-depth knowledge of Microsoft 365 administration, including Exchange Online, Microsoft Entra ID, Entra Connect, and the Microsoft 365 Admin Center
  • Experience managing hybrid Active Directory environments, including on-premises domain controllers, AD Sites and Services, Group Policy, and directory synchronization with Entra Connect
  • Administration of email authentication protocols (SPF, DKIM, DMARC), encryption technologies (Microsoft Purview Message Encryption, S/MIME, TLS), and Microsoft Defender for Office 365
  • Proficiency in PowerShell for Microsoft 365 and Exchange Online administration; ability to create and maintain scripts for automation of identity, mailbox, and compliance tasks
  • Proven ability to quickly troubleshoot and resolve complex technical problems across cloud and on-premises messaging systems
  • Experience investigating and responding to email-based security incidents, including phishing, business email compromise, account takeover, and malware delivery
  • Knowledge of industry-standard best practices for IT support (e.g., ITIL), change management, and project management

Preferred Qualifications
  • Microsoft certifications such as MS-102 (Microsoft 365 Administrator), SC-300 (Identity and Access Administrator), or AZ-800/AZ-801 (Windows Server Hybrid Administrator)
  • Experience with Microsoft Purview compliance solutions, including eDiscovery, retention policies, DLP, and sensitivity labels
  • Familiarity with Conditional Access policies, Multi-Factor Authentication (MFA), and Zero Trust security principles
  • Experience participating in a CSIRT, SOC, or similar incident response team; familiarity with incident response frameworks (e.g., NIST SP 800-61)
  • Knowledge of SIEM platforms and the ability to correlate email security events with broader threat intelligence
  • Experience managing Microsoft Intune for mobile device email configuration and compliance
  • Technically savvy with a solid understanding of enterprise messaging systems, identity platforms, and hybrid infrastructure
  • Strong written and interpersonal communication skills; ability to communicate effectively with clients, management, and technical staff at all levels
  • Time-management skills and the ability to establish reasonable and attainable deadlines for resolution
  • Customer focus with the ability to understand and anticipate end-user needs
  • Ability to coordinate the activities of a diverse set of IT resources in a matrix environment
  • Proven ability to prioritize, organize, and manage multiple tasks in a fast-paced environment
  • Demonstrated collaboration and teamwork abilities; proven initiative, professionalism, basic project management experience, and technical documentation skills

Special Requirements Summary
Work Hours
Performs other related duties and special projects as assigned; some evening, weekend, and holiday hours are required; on call rotation may be required.
Full time and on call 24/7.
KSA's
Knowledge, Education, Experience, and Proficiencies
  • A Bachelor's degree in Computer Engineering, Computer Science, Information Technology, or a closely related field
  • 5-10 years of enterprise messaging system administration with Microsoft 365 / Exchange Online and hybrid Exchange environments

Essential Duties and Responsibilities
Essential Duties and Responsibilities Description
  1. Manage and administer the Microsoft 365 tenant, including Exchange Online, Entra ID, and hybrid Active Directory on-premises servers
  2. Lead planning and coordination of messaging platform enhancements, migrations, and upgrades
  3. Administer Entra Connect synchronization between on-premises Active Directory and Entra ID; troubleshoot sync issues and manage attribute filtering
  4. Manage mailbox provisioning, licensing, shared mailboxes, distribution groups, Microsoft 365 Groups, and resource mailboxes
  5. Monitor and maintain email security posture using Microsoft Defender for Office 365, including threat investigation and incident response
  6. Configure and maintain mail-flow rules, connectors, accepted domains, and transport policies in Exchange Online
  7. Administer Conditional Access policies and MFA as they relate to email and identity security
  8. Serve as an active member of the University's CSIRT; respond to email-borne security incidents, including phishing, business email compromise, account takeover, and malware campaigns, in coordination with other team members
  9. Investigate compromised accounts by analyzing Entra ID sign-in logs, Unified Audit Logs, and message traces; execute containment actions such as session revocation, password resets, and mailbox remediation
  10. Conduct proactive threat hunting across Microsoft Defender for Office 365 Threat Explorer and Advanced Hunting to identify emerging email threats
  11. Manage and tune anti-phishing, Safe Links, and Safe Attachments policies based on threat trends and post-incident lessons learned
  12. Review and respond to alerts from Microsoft Defender for Office 365, Entra ID Protection, and any integrated SIEM platform
  13. Develop and deliver end-user security awareness content focused on phishing recognition, social engineering, and safe email practices
  14. Participate in disaster recovery and business continuity planning, including backup, recovery, and failover procedures for messaging services
  15. Provide Tier 2 end-user support for email, calendar, and identity-related issues
  16. Maintain policies and standard operating procedures to maximize system uptime and service reliability
  17. Monitor email alerts, Microsoft 365 Service Health dashboard, and KPIs to ensure optimal messaging performance
  18. Identify training needs and maintain current knowledge of Microsoft 365, Entra ID, and cloud messaging technologies
  19. Advanced skills with PowerShell or a similar scripting platform for task automation across Exchange Online and Entra ID

Posting Detail Information
Posting Number
S196P
Number of Vacancies
1
Desired Start Date
06/01/2026
Position End Date (if temporary)
Posting Date
05/08/2026
Application Review Date
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
Cover letter, resume and contact information for 3 references
Quicklink for Posting
https://jobs.xula.edu/postings/1704
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.

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