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Early Learning Coalition Duval

System Specialist

Job Type Full-time Description EARLY LEARNING COALITION OF DUVAL Position Title: SYSTEMS SPECIALIST Classification: Non-Exempt Dept./Program: Finance and Administration Reports to: Reimbursement ...

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As of Aug 20, 2026, the average hourly pay for early learning coalition in the United States is $19.06, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $22.60 per hour, depending on experience, location, and employer.

What is an Early Learning Coalition?

An Early Learning Coalition (ELC) job involves supporting early childhood education and school readiness programs for young children. Employees may work in roles such as program coordination, family services, provider support, or administrative functions. Their goal is to ensure that children, families, and early education providers receive resources and assistance for quality early learning experiences. These jobs often involve collaborating with community partners, managing funding programs, and promoting early childhood initiatives.

What types of responsibilities can I expect in an Early Learning Coalition role?

Professionals at an Early Learning Coalition are typically responsible for coordinating early childhood education programs, overseeing outreach and enrollment efforts, managing partnerships with childcare providers, and ensuring compliance with relevant regulations. You may be involved in training staff, conducting community needs assessments, administering grants, and supporting families' access to services. The role often involves collaborating with government agencies, non-profits, and local educators to improve program quality and access. These varied responsibilities offer a dynamic work environment and the opportunity to make a significant impact on early childhood development within your community.

What are the key skills and qualifications needed to thrive in an Early Learning Coalition position?

To thrive at an Early Learning Coalition, you need expertise in early childhood education, program management, and community outreach, usually backed by a degree in education, social work, or a related field. Familiarity with child development assessment tools, grant management systems, and adherence to state and federal compliance standards are often required. Strong communication, partnership-building skills, and cultural competency will help you excel when collaborating with families, educators, and community partners. These skills and qualities are crucial for efficiently supporting high-quality early learning programs and services that benefit children and families in the community.

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Early Learning Coalition jobs near you
Infographic showing various Early Learning Coalition job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 23% Part Time, and 1% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $39,653 per year, or $19.1 per hour.

System Specialist

Early Learning Coalition Duval

Remote

Full-time

Posted 10 days ago

Job description

Job Type
Full-time
Description
EARLY LEARNING COALITION OF DUVAL
Job Description
Position Title: SYSTEMS SPECIALIST
Classification: Non-Exempt
Dept./Program: Finance and Administration
Reports to: Reimbursement & IT Manager
Last updated: August 2023
Must live in Duval county, FL or surrounding areas
GENERAL DESCRIPTION:
This is a professional position that reviews/processes attendance sheets, provider profile and VPK class enrollee information into the payment system for the generation of provider payments.
ESSENTIAL JOB FUNCTIONS:
The System Specialist enters/updates provider payment profile and VPK enrollment information into the payment system, reviews/enters child attendance, processes monthly reimbursement, prepares necessary reports and generates child care provider payments. This position serves as a customer service role model to all providers. The position requires excellent organizational skills and advanced computer literacy in a windows environment.
SPECIFIC JOB DUTIES:
Enters and updates provider information into the payment system according to funding and state guidelines:
  • Receives, reviews, updates and enters provider profile information into the payment system.
  • Possesses and applies knowledge, skills and abilities relevant to the job; understand and applies established Coalition and OEL policies and procedures.

Processes reimbursement for providers for all funding sources:
  • Receives attendance forms from providers.
  • Reviews submitted information from attendance forms in the system.
  • Prepares and enters the necessary adjustments in the system.
  • Reviews a sample of attendance sign in/out and VPK short/long forms.
  • Completes the monthly reimbursement process on schedule.
  • Provides technical assistance and instruction to providers and other Coalition staff on provider and payment information.

Prepares Reports:
  • Prepares EFS termination for the reporting period.
  • Prepares termination documents to support reporting period.
  • Review the necessary reports to ensure a VPK child enrollment does not exceed 540 (fall program) or 300 (summer program) hours in a program type.
  • Reviews the necessary documents to ensure a VPK child can transfer providers, enroll from program type to program type and calculate their hours/remaining hours if applicable.

Manages and maintains eligibilities/enrollments in the payment system.
  • Enters and maintains the eligibilities and enrollments for the Teen Parent Program (TAPP).
  • Identifies provider/clients system issues and initiates the appropriate action to correct.
  • Completes tracking forms and any other data tracking, as required.

Serves as a customer service role model to ensure a positive relationship with all employees and customers.
  • Uses appropriate telephone techniques on a consistent basis.
  • Takes the time to listen and find out the customer's needs.
  • Takes time to help the customer solve the problem.
  • Is responsive to the customer's needs.
  • Responds appropriately and effectively to the diversity of co-workers, customers and stakeholders.

Assists Manager with Special Projects, as requested.
Other duties as assigned by Manager.
KNOWLEDGE AND SKILLS:
  1. Strong attention to detail and organization
  2. Ability to handle multiple projects and priorities in a professional manner
  3. Excellent oral and written communication skills
  4. Ability to interact with all levels of personnel and child care providers
  5. Self-starter and proactive approach in resolving problems and issues
  6. Demonstrated exemplary customer service, networking and interpersonal skills
  7. Experience and proficiency as a team player
  8. Proficiency on computer hardware and software programs used by ELC of Duval

EDUCATION AND EXPERIENCE:
  1. High School Diploma required.
  2. Experience with EFSM preferred.
  3. Previous SR/VPK payment processing preferred.
  4. Experience with SR/VPK rules/guidelines and plus.

ENVIRONMENTAL CONDITIONS:
  1. Primarily works in an office setting, able to sit for extended time.
  2. Some bending and stooping.
  3. Able to lift 30 lbs.

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