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Donor Database Administrator Jobs (NOW HIRING)

Young Life

Area Administrator

Manhattan, KS · On-site

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal ... Human Resource for Regional Administrators * Track and report vacation, sick and personal days for ...

Young Life

Area Administrator

Manhattan, KS · On-site

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal ... Human Resource for Regional Administrators * Track and report vacation, sick and personal days for ...

Young Life

Area Office Administrator I

Newport Coast, CA · On-site

$18 - $22/hr

Area Office Administrator I Summary: This position provides administrative support, enabling the ... Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal ...

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Donor Database Administrator information

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$10

$49

$74

How much do donor database administrator jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for donor database administrator in the United States is $49.16, according to ZipRecruiter salary data. Most workers in this role earn between $38.46 and $59.13 per hour, depending on experience, location, and employer.

What does a donor database manager do?

A donor database manager oversees the maintenance and organization of donor information within a database system, ensuring data accuracy and security. They often use database management tools like Raiser's Edge or Salesforce and may generate reports to support fundraising efforts and donor engagement strategies.

How much does a DBA make in the US?

A Donor Database Administrator in the US typically earns between $50,000 and $85,000 annually, depending on experience, location, and organization size. Salaries can increase with certifications in database management and proficiency with tools like SQL and CRM systems.

What are the typical daily responsibilities of a Donor Database Administrator?

A Donor Database Administrator typically manages and updates donor records, processes gifts and pledges, and generates reports for fundraising campaigns. They are responsible for maintaining data integrity by regularly auditing the system for errors or inconsistencies. Collaboration with fundraising teams and development officers is common, as they often support outreach efforts and assist with event or campaign preparation. The role may also involve training staff on database best practices, troubleshooting user issues, and recommending process improvements.

Is DBA still in demand?

Donor Database Administrators are in steady demand as organizations rely on data management for fundraising and donor engagement. Skills in database management, SQL, and familiarity with donor management systems like Raiser's Edge or Salesforce are valuable in this role, which often requires attention to data security and accuracy.

What are the key skills and qualifications needed to thrive in the Donor Database Administrator position, and why are they important?

To thrive as a Donor Database Administrator, you need strong analytical skills, meticulous attention to detail, and experience with donor management databases—often supported by a relevant degree or equivalent work experience. Familiarity with tools like Raiser's Edge, Salesforce Nonprofit Success Pack, or other CRM systems, and certifications in data management or nonprofit technology are highly valued. Exceptional organizational skills, discretion with sensitive information, and effective communication set outstanding administrators apart. These skills are crucial for maintaining accurate donor records, supporting fundraising initiatives, and ensuring data integrity within nonprofit organizations.

What is the highest paying job in a non-profit?

In non-profit organizations, executive roles such as Chief Executive Officer (CEO) or Chief Financial Officer (CFO) tend to be the highest paid. These positions require strong leadership, strategic planning, and often advanced degrees or certifications, with salaries varying based on organization size and scope.

What is a Donor Database Administrator job?

A Donor Database Administrator manages and maintains an organization's donor database, ensuring accurate and up-to-date records of donor information, contributions, and interactions. They generate reports, analyze fundraising data, and support development teams with donor outreach and engagement strategies. This role requires proficiency in database management software, attention to detail, and an understanding of nonprofit fundraising practices. Additionally, they may oversee data security and compliance with privacy regulations. Their work is critical to optimizing fundraising efforts and maintaining strong donor relationships.

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Donor Database Administrator jobs near you
Infographic showing various Donor Database Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $102,260 per year, or $49.2 per hour.
Database & Stewardship Specialist

Database & Stewardship Specialist

Parc Center for Disabilities

Saint Petersburg, FL • On-site

$58K - $63K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

Description:

Mission & Vision

Parc Center for Disabilities is the premier provider of life-changing services to children and adults with developmental disabilities in the Tampa Bay area. Our vision is a community where all individuals live with dignity and are treated with respect. Our shared purpose is to ensure our participants have an exceptional experience each and every day.


Position Summary

Reporting to the AVP of Philanthropy, the Database & Stewardship Specialist is a key member of the Development team at Parc Center for Disabilities, responsible for leading Raiser's Edge NXT and supporting all aspects of development operations. This role oversees database administration, gift processing, reporting and analytics, donor stewardship, and prospect management to ensure accurate data, efficient fundraising operations, and meaningful donor engagement.


Working collaboratively with the Development and Finance teams, the Database & Stewardship Specialist provides reporting, systems, and operational support needed to strengthen fundraising efforts, inform strategic decision-making, and maximize philanthropic support for Parc's mission.

This is an excellent opportunity for an analytical, highly organized, and mission-driven professional who is passionate about using data, technology, and process improvement to advance philanthropy while making a meaningful impact on the lives of children and adults with developmental disabilities.


Essential Responsibilities

Development Operations Leadership

  • Serves as the primary administrator of Raiser's Edge NXT, providing operational leadership for the fundraising systems while ensuring the integrity, security, and strategic use of donor and constituent data.
  • Develops and maintains database policies, procedures, coding standards, and best practices while identifying opportunities to improve development operations, technology, and workflow efficiency.

Database Administration and Gift Management

  • Oversees all aspects of database administration, including constituent record maintenance, data integrity, duplicate management, imports and exports, global changes, audits, quality assurance, and donor record maintenance.
  • Manages the accurate and timely processing of charitable contributions, donor acknowledgements, fundraiser assignments, contribution documentation, and supporting records while maintaining confidentiality and compliance with organizational standards.

Reporting, Analytics, and Business Intelligence

  • Develops recurring and ad hoc reports, dashboards, and fundraising analytics to measure campaign performance, donor retention and acquisition, major gifts, annual fund, events, LYBUNT/SYBUNT activity, and overall fundraising performance.
  • Provides timely reports and key performance metrics to support strategic decision-making by the AVP of Philanthropy, President & CEO, Board of Directors, and Development team.

Fundraising Operations and Donor Stewardship

  • Provides operational support for annual giving, major gifts, planned giving, capital campaigns, foundation grants, corporate partnerships, and fundraising events through donor segmentation, prospect tracking, campaign management, mailing lists, stewardship reporting, recognition lists, customized correspondence, and leadership call lists.

Prospect Management

  • Identifies, researches, and manages prospective donors through wealth screening, relationship mapping, portfolio management, and accurate prospect tracking.

Financial Management

  • Partners with the Finance team to reconcile fundraising and financial records, prepare monthly reports, support audits, and ensure the accuracy of fundraising revenue reporting.

Technology and Team Support

  • Serves as the department's subject matter expert for Raiser's Edge NXT and related technologies by recommending system enhancements, supporting software integrations, maintaining documentation, and promoting continuous improvement.
  • Provides training, guidance, and technical support to the team while collaborating with internal departments, vendors, and consultants to maximize the effectiveness of fundraising systems.
  • Performs other duties as assigned in support of the mission and fundraising goals of Parc Center for Disabilities.
Requirements:

Education, Training and Experience Requirements

  • Bachelor’s degree required.
  • Minimum of 5 years’ resource development experience required.
  • Donor database software management experience required, experience with Raiser’s Edge database view and NXT strongly preferred.
  • Excellent attention to detail, organizational and analytical skills, and ability to work efficiently to manage multiple projects and deadlines.
  • Proficiency in Microsoft Office suite applications
  • Knowledge of ChatGPT/AI, Constant Contact, Auction Software Programs (Qtego), and Peer-to-Peer Platforms (Boomerang) a plus
  • Blackbaud certifications are a plus.
  • Valid Florida Drivers’ License with acceptable driving record.

Knowledge, Skills & Abilities

  • A passion for Parc’s mission and a heart for people is essential.
  • Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and accuracy.
  • Excellent written, verbal, interpersonal, and customer service skills.
  • Advanced proficiency in Microsoft Excel and Word and experience with database management systems.
  • Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
  • Ability to work independently and collaboratively to achieve goals.
  • Ability to handle confidential information with professionalism, tact, and discretion.
  • Self-motivated with a continuous improvement mindset and a willingness to learn, improve processes, and embrace new technologies.

Schedule

  • Monday – Friday 8:00am-5:00pm. Hours may vary on occasion depending on business needs.
  • This is a fully onsite role.

Pay & Benefits Package

  • Salary range is $58,000 – $63,000 annually
  • 10 Paid Holidays, 18 PTO Days, and 2 Personal Days
  • Health, Dental, & Vision coverage as well as voluntary supplemental benefits like Short-Term Disability, Accident, Critical Illness, Life & AD&D.
  • Health Savings Accounts and Flexible Spending Accounts
  • Employee Assistance Program
  • Tuition Reimbursement
  • 403(b) Retirement Plan

Other Requirements:

  • Parc Center for Disabilities is proud to be a Drug-Free Workplace.
  • Employees must pass Level II background check.