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Documentation Control Manager information

What are the key skills and qualifications needed to thrive as a documentation control manager?

To thrive as a Documentation Control Manager, you need expertise in records management, document control standards, and a solid understanding of regulatory compliance, often supported by a relevant degree or certification. Familiarity with document management systems (DMS) such as SharePoint or OpenText, and knowledge of ISO standards, is typically required. Strong attention to detail, organizational skills, and effective communication help ensure accuracy and smooth collaboration across departments. These skills are crucial to maintaining data integrity, supporting audits, and ensuring efficient information flow within an organization.

What is a documentation control manager?

A Documentation Control Manager is responsible for overseeing the organization, management, and security of company documents, both digital and physical. They develop and implement document control processes to ensure that all records are accurate, up-to-date, and accessible to authorized personnel. This role is crucial in industries like construction, manufacturing, and pharmaceuticals, where regulatory compliance and quality assurance depend heavily on precise documentation. Documentation Control Managers may also supervise a team and coordinate with other departments to support audits and maintain data integrity.

What are common challenges faced by a documentation control manager, and how are they typically addressed?

A Documentation Control Manager often faces challenges related to maintaining document accuracy and ensuring timely updates across multiple departments. Managing version control and ensuring compliance with industry standards can be complex, especially in regulated environments. These challenges are typically addressed by implementing robust document management systems, establishing clear procedures for document review and approval, and providing ongoing training to staff on documentation best practices. Strong communication and collaboration skills are essential to coordinate effectively with various teams and ensure consistency.

What is the difference between Documentation Control Manager vs Document Control Specialist?

AspectDocumentation Control ManagerDocument Control Specialist
CredentialsTypically requires a bachelor’s degree and experience in document managementOften requires a high school diploma or associate degree, with relevant training
Work EnvironmentManages teams and oversees document processes in industries like manufacturing, engineering, or pharmaceuticalsPerforms document review and organization tasks within similar industries, often under supervision
Employer & Industry UsageCommonly employed in regulated industries requiring strict document controlUsed in the same industries for supporting document management activities

The Documentation Control Manager oversees the entire document control process, manages teams, and ensures compliance with industry standards. The Document Control Specialist handles day-to-day document organization and support tasks. Both roles are essential in regulated industries but differ in scope and responsibility.

What are the most commonly searched types of Documentation Control jobs in Illinois?

The most popular types of Documentation Control jobs in Illinois are:

What are popular job titles related to Documentation Control Manager jobs in Illinois?

For Documentation Control Manager jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Documentation Control Manager jobs in Illinois look for?

The top searched job categories for Documentation Control Manager jobs in Illinois are:

What cities in Illinois are hiring for Documentation Control Manager jobs?

Cities in Illinois with the most Documentation Control Manager job openings:

Documentation Control Manager jobs near you

QC Manager (CQC System Manager) - Government Construction

The Povolny Group, Inc.

Waukegan, IL

$79K - $105K/yr

Full-time

Medical, Retirement, PTO

Re-posted 27 days ago

Job description

Compensation: Compensation based on experience and performance.

Location: James Lovell Veteran's Hospital - 3001 N Green Bay Rd, North Chicago, IL 60064

Schedule/Hours: 5 days a week (Monday - Friday) from 7 AM - 4 PM (or as needed or project)

Job Type: Full-time W-2 permanent position with benefits (will be assigned future projects once complete)


The Povolny Group's Great Benefit Offerings Include:

  • Vehicle and cell phone allowances
  • Health Insurance - 65% of premiums covered for the employee
  • Health Savings Account (HSA) Options
  • 401(k) with a generous company match
  • Paid Time Off (PTO) and Holiday time
  • Separate Sick Time

QC Manager Job Summary:

The Povolny Group is seeking a full-time/permanent QC Manager (CQC - Contractor Quality Control System Manager) for a large government project at James Lovell Veteran's Hospital (VA) in North Chicago, IL. This project is part of a multi-million dollar modernization effort to upgrade data cabling systems, including computers, networks, and phone infrastructure. It's aligned with the hospital's new Electronic Health Record Modernization (EHRM) program, ensuring a seamless integration of upgraded technology for efficient healthcare services. As the CQC System Manager, you will play a pivotal role in ensuring the successful execution of this critical project within a hospital setting, emphasizing construction quality control, adherence to project specifications, and safety protocols.

QC Manager Responsibilities:

  • Implement and maintain the CQC system on-site, ensuring that all work is performed in accordance with contract requirements and established standards
  • Monitor compliance with project specifications, drawings, and codes. Address any deviations promptly and ensure corrective actions are taken.
  • Maintain comprehensive project documentation, including quality control plans, submittals, and test reports. Keep accurate records of all construction and inspection activities
  • Conduct thorough inspections of construction work to verify that it meets the required standards. Identify and report non-conformance issues and collaborate with project management to resolve them.
  • Train, mentor, and supervise project personnel to ensure they understand and adhere to quality control procedures
  • Maintain open and effective communication with the project team, subcontractors, and client representatives regarding quality-related matters
  • Identify opportunities for process improvement and contribute to the development of best practices in quality control

QC Manager Required Qualifications:

  • Bachelor's degree in engineering, construction management, or a related field
  • 5+ years of construction experience in government, industrial, and/or commercial projects
  • Successful completion of the Construction Quality Management (CQM) for Construction course
  • Proficiency in specialized areas such as electrical, mechanical, structural, environmental, and architectural aspects
  • Exceptional organizational and communication skills
  • Meticulous attention to detail and strong quality control capabilities
  • Knowledge of safety and health regulations
  • Ability to collaborate effectively with diverse teams and subcontractors
  • Must be computer literate, proficient with Microsoft Office, Microsoft Project, and email

QC Manager Preferred Qualifications:

  • OSHA 30 certification or equivalent safety certifications
  • Experience with data cabling (installation, maintenance, and management)
  • Previous experience in government construction projects
  • Experience on projects for the Army Corps of Engineers highly desired
  • Understanding of a hospital/healthcare customer setting (knows how to communicate with medical staff onsite, etc.)
  • Familiarity with the EHRM program or similar healthcare infrastructure upgrades
  • Proficiency in Infection Control Risk Assessment (ICRA) barriers and safety protocols
  • Knowledge of infectious disease prevention measures, including practices that ensure a safe and sterile environment during construction in healthcare facilities

About The Povolny Group, Inc.:

The Povolny Group is a prominent general contractor specializing in government projects across the United States. Founded in 2002 with a main office in West St Paul, MN, we take pride in providing a wide range of general contracting and construction services. Our collaborative approach, open communication, and commitment to delivering high-quality projects on time and within budget set us apart. Join The Povolny Group and be part of a team that consistently delivers quality and excellence in construction.

We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.