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Document Control Records Management Jobs in Illinois

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

... managed, tracked, reviewed, and released in accordance with company document control procedures, standardized workflows, and records retention requirements. The Document Control Specialist will be ...

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

... managed, tracked, reviewed, and released in accordance with company document control procedures, standardized workflows, and records retention requirements. The Document Control Specialist will be ...

WEC Energy Group

Document Control Specialist

Waukegan, IL · Hybrid

$46.49/hr

... managed, tracked, reviewed, and released in accordance with company document control procedures, standardized workflows, and records retention requirements. The Document Control Specialist will be ...

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

... managed, tracked, reviewed, and released in accordance with company document control procedures, standardized workflows, and records retention requirements. The Document Control Specialist will be ...

WEC Energy Group

Document Control Specialist

Chicago, IL · Hybrid

$46.49/hr

... managed, tracked, reviewed, and released in accordance with company document control procedures, standardized workflows, and records retention requirements. The Document Control Specialist will be ...

Infosend Inc

Document Control Clerk

Downers Grove, IL

$17 - $19/hr

Position Summary We are seeking a detail-oriented Document Control Clerk to join our Production ... Strong organizational skills with the ability to manage multiple tasks. * Self-motivated with a ...

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Document Control Records Management information

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are popular job titles related to Document Control Records Management jobs in Illinois?

For Document Control Records Management jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Document Control Records Management jobs in Illinois look for?

The top searched job categories for Document Control Records Management jobs in Illinois are:

What cities in Illinois are hiring for Document Control Records Management jobs?

Cities in Illinois with the most Document Control Records Management job openings:

Document Control Records Management jobs near you
Infographic showing various Document Control Records Management job openings in Illinois as of June 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Document Control Lead/Supervisor

MARS Solutions Group

Chicago, IL • On-site

Contractor

Re-posted 28 days ago

Job description

MARS Solutions Group is looking for an experienced Document Control Lead/Supervisor located in Chicago, IL. Our client is a Natural gas and electricity industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Position Summary

The Document Control Lead/Supervisor is responsible for overseeing daily document control operations and workflow processes for a team of Document Control Specialists supporting engineering and construction projects. This role ensures all project documentation is accurately collected, maintained, distributed, tracked, and archived in accordance with organizational standards, project requirements, and document management procedures. The Lead/Supervisor also supports process improvement initiatives, staff development, and compliance with document retention and audit requirements.

Responsibilities

Supervise and support document control personnel in daily activities related to document processing, distribution, revisions, and archival.

Maintain and administer document control systems to ensure timely access to the latest approved project documentation.

Audit incoming and outgoing documentation for accuracy, completeness, formatting consistency, and compliance with established procedures.

Coordinate with project teams, field operations, engineering, and project management to collect, track, and organize project records and reports.

Develop, maintain, and improve document management plans, filing systems, databases, logs, and retention processes.

Ensure all document files remain organized, current, audit-ready, and properly archived throughout the project lifecycle.

Monitor document workflows and communicate updates or process changes to stakeholders and team members.

Support the development and continuous improvement of document control procedures and systems.

Train, mentor, and provide guidance to document control staff, including performance feedback and workflow direction.

Assist with staffing recommendations, onboarding, and performance evaluations for assigned personnel.

Minimum Qualifications

High school diploma, GED, or equivalent required.

Bachelor’s degree preferred.

Minimum 5 years of experience in document control, project coordination, or project support within engineering, construction, utility, oil & gas, or related industries.

Experience supporting large capital projects or construction programs preferred.

Strong understanding of engineering document flow, revision control, and records management practices.

Proficiency with Microsoft Office Suite, Adobe Acrobat Professional, and electronic document management systems.

Experience with document scanning, printing, plotting equipment, and electronic filing systems.

Previous supervisory or team leadership experience preferred.

Preferred Skills

Strong organizational and communication skills.

Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Detail-oriented with strong auditing and quality control capabilities.

Knowledge of document lifecycle management and records retention practices.

Ability to lead teams and collaborate effectively across departments.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60601 – Hybrid

Shift hours:  Mon – Fri; 08 to 05

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.