Document Processing Associate Jobs in Utah (NOW HIRING)

This position is contingent upon funding and final approval of the FY2027 city budget and will not be officially filled until after the final FY2027 budget is approved.

CONTRACTS & PURCHASING SPECIALIST 

Department: Management Services 

Division: Purchasing, Treasury Division

Pay: GRADE 140: $58,698.30 - $85,112.53 Annual Salary ($28.22 - $40.92 Hourly Rate)

* Proposed FY2026 - 2027 Salary: GRADE 140: $59,977.92 - $86,967.98 ($28.83 - $41.81 Hourly Rate)

FLSA Status: Non-Exempt, Merit, Full-Time, 40 Hours Weekly, Eligible for Benefits

GENERAL PURPOSE OF THE CONTRACTS & PURCHASING SPECIALIST 

This position performs hybrid procurement and contract administration functions to support citywide purchasing and contract processes. The role ensures compliance with Ogden City purchasing policies, assists with contract document processing, and provides customer service and technical support to City departments. Reports directly to the Purchasing Coordinator with general supervision from the Fiscal Operations Division Director.

ESSENTIAL JOB FUNCTIONS

• Reviews and analyzes old and new contracts and amendments for accurate database entry; ensures that contracts are properly entered into the Cobblestone and Tyler ERP database and securely maintained; ensures accuracy and appropriateness of contract text and attachments.
• Review, prepare, process, and route contract documents for City review and signature.
• Coordinate signature authority, legal routing, compliance review, and tracking of contract progress.
• Enter and maintain contract information in Cobblestone and Tyler ERP systems.
• Monitor contract deadlines, deliverables, and performance compliance.
• Provide technical support for Cobblestone to end-users in conjunction with the IT customer support team.
• Understand and implement highly sensitive materials and matters.
• Critically review and process requisitions and purchase orders, ensuring compliance with purchasing policies and processes.
• Maintains confidentiality with highly sensitive materials and matters.
• Maintain procurement and contract logs, vendor records, W9/ACH information and purchasing card documentation.
• Provide customer service to departments with purchasing and contract-related questions.
• Perform clerical and basic accounting duties related to procurement and contract operations.
• Support Accounts Payable by locating and interpreting purchasing or contract documentation.
• Assist the Purchasing Coordinator in processing requests for proposals, bids, and other necessary tasks related to formal solicitation or public bidding responsibilities of the Purchasing Office.
• Assist customers, departments, and employees by providing purchasing services, cooperative purchasing research, explaining policies, and answering questions / addressing concerns.
• Perform Fiscal Operations projects as required/assigned.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employees are required to work as a team and frequently meet with co-workers and supervisors; employees are required to communicate in person with the public during office hours; and employees are required to use on-site equipment.
• Perform other related duties as required/assigned.

CROSS TRAINING & WORKLOAD EXPECTATIONS

Both employees in this classification are responsible for all procurement and contract-related functions. Workload distribution will vary from day to day based on operational needs. Employees must be fully capable of completing any assigned function and providing full back-up coverage during coworker absences.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Associate's degree preferred.
• Two years of purchasing, contract administration, or database management experience.
• High school diploma or its equivalent.
• Equivalent combinations of education and experience may be considered.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain, an appropriate, valid Utah driver's license within 180 days from the date of hire.
• Employees will be required to complete NIMS IS100, IS200, IS700 and IS800 within one year of hire.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

THE FULL JOB DESCRIPTION IS ATTACHED AS A PDF