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Document Processing Administrator Jobs (NOW HIRING)

Sinomax USA

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Document Control Administrator

Houston, TX · On-site

$60K - $70K/yr

The Document Control Administrator is responsible for managing product documentation, labeling ... Identify gaps in documentation processes and recommend improvements * Support cross-functional ...

Wilson & Company

Office Administrator

Albuquerque, NM · On-site

$25 - $30/hr

... Administrator to assist with a number of tasks and bring a positive attitude to the group. This ... Project support, including meeting and travel arrangements, invoicing, and document processing.

Wilson & Company

Office Administrator

Albuquerque, NM · On-site

$25 - $30/hr

... Administrator to assist with a number of tasks and bring a positive attitude to the group. This ... Project support, including meeting and travel arrangements, invoicing, and document processing.

Doggett Auto

F&I Administrator

Beaumont, TX · On-site

$15 - $19/hr

F amp;I Administrator Classification Non-Exempt Job Summary Doggett is actively seeking a Document Processor. The role is pivotal in streamlining vehicle sales and enhancing the overall customer ...

Doggett

F&I Administrator

Beaumont, TX · On-site

F&I Administrator Classification Non-Exempt Job Summary Doggett is actively seeking a Document Processor. The role is pivotal in streamlining vehicle sales and enhancing the overall customer ...

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How much do document processing administrator jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for document processing administrator in the United States is $17.65, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.51 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Document Processing Administrator, and why are they important?

To thrive as a Document Processing Administrator, you need excellent organizational skills, attention to detail, and proficiency in document management, typically supported by a high school diploma or relevant administrative certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or imaging software is commonly required. Strong communication skills, reliability, and the ability to work both independently and collaboratively help individuals excel in this role. These skills ensure accurate document handling, efficient workflow, and reliable information management for organizational success.

How does a Document Processing Administrator typically collaborate with other departments within an organization?

Document Processing Administrators frequently work alongside teams such as legal, finance, and operations to ensure accurate and timely management of important documents. They act as a liaison, clarifying requirements, resolving discrepancies, and facilitating the secure transfer and storage of sensitive information. Collaboration often involves coordinating workflows, obtaining necessary approvals, and adapting to different departmental document standards, making strong communication and organizational skills essential for success in this role.

What does a Document Processing Administrator do?

A Document Processing Administrator is responsible for managing, organizing, and processing large volumes of documents within an organization. Their duties often include scanning, indexing, archiving, and ensuring the accuracy and security of both physical and digital documents. They may also handle document retrieval requests, maintain records management systems, and ensure compliance with organizational and legal standards. This role typically requires strong attention to detail, organizational skills, and familiarity with document management software.

What is the difference between Document Processing Administrator vs Data Entry Clerk?

AspectDocument Processing AdministratorData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with document management systemsHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily entering data into systems
Employer & Industry UsageBanks, healthcare, legal firms, government agenciesRetail, healthcare, administrative offices
Common Search & ComparisonFocuses on document workflows and managementFocuses on data accuracy and input speed

The Document Processing Administrator and Data Entry Clerk roles both involve handling information in office environments. However, the administrator typically manages document workflows and uses specialized systems, while the clerk primarily inputs data quickly and accurately. Both roles require similar educational backgrounds but differ in scope and responsibilities.

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What job categories do people searching Document Processing Administrator jobs look for? The top searched job categories for Document Processing Administrator jobs are:
Document Processing Administrator jobs near you
Infographic showing various Document Processing Administrator job openings in the United States as of May 2026, with employment types broken down into 68% Full Time, 9% Part Time, and 23% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $36,711 per year, or $17.6 per hour.

Administrative Assistant - Document Administrator

ESTEEMED LIFE SOLUTIONS LLC

Phoenix, AZ

$17.75 - $24/hr

Full-time

Posted 14 days ago

Job description

About Us

We are a fast-paced fiduciary and case management practice dedicated to delivering high-quality support services across trust administration, case management, and client finance. Our team operates in a collaborative, detail-driven environment where accuracy, organization, and responsiveness are essential to supporting our clients and internal operations.

Position Summary

The Administrative Assistant – Document Administrator is responsible for the accurate and timely management of electronic and physical documents across all departments. This role focuses on scanning, organizing, saving, and distributing documentation while ensuring accessibility, compliance, and confidentiality.

This position requires a strong sense of urgency, exceptional attention to detail, and the ability to support multiple teams in a high-volume environment. Additional administrative duties may be assigned to support overall operations.

Key Responsibilities:

Administrative & Document Management

- Scan, upload, and file incoming documents into designated systems

- Organize and maintain electronic records in SharePoint and related platforms

- Maintain physical filing systems, including secure storage of original client documents

- Ensure consistent naming, indexing, and organization for easy retrieval

- Distribute documents promptly to appropriate departments

- Order and maintain office and client supplies as needed

- Monitor document workflows to ensure timely completion

- Provide general administrative support across departments

Documentation & Processing

- Process, save, and distribute documents with a strong sense of urgency

- Maintain accuracy and completeness of all records

- Enter and maintain notes in Clio and SharePoint within required timelines

- Assist with documentation for meetings, staffings, and projects

- Enter time accurately and promptly into Clio

Coordination & Internal Support

- Support internal communication through timely routing of documents and information

- Assist with coordination of administrative workflows across departments

- Collaborate with Case Management, Client Finance, Property Management, Trust & Probate Administration, and Operations teams

Performance Expectations

- Ensure all documents are processed, filed, and distributed within established timelines

- Maintain highly organized, accurate, and audit-ready filing systems

- Demonstrate urgency, efficiency, and reliability in all tasks

- Provide consistent administrative support to internal teams

Qualifications

- Prior administrative or document management experience preferred

- Experience with document management systems (SharePoint, Clio, or similar) is a plus

- Strong organizational and multitasking abilities

- High level of attention to detail and accuracy

- Ability to manage high-volume workflows efficiently

- Strong communication and teamwork skills

Core Competencies

- Attention to detail and organization

- Ability to manage high-volume document processing

- Time management and task prioritization

- Sense of urgency and accountability

- Team collaboration and communication

- Confidentiality and ethical conduct