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Document Management Jobs in Florida (NOW HIRING)

HNTB Corporation

Document Control Specialist II

Miami, FL · On-site

$50 - $70/hr

Manages document processes and systems to ensure control and availability. At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more ...

5th HQ

Document Control

Miramar, FL · On-site

$19/hr

This role plays a key part in managing regulatory documentation, ensuring timely submissions, and maintaining compliance with international customer requirements. The ideal candidate will be ...

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Document Management information

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$8

$17

$45

How much do document management jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management in Florida is $17.66, according to ZipRecruiter salary data. Most workers in this role earn between $11.15 and $19.76 per hour, depending on experience, location, and employer.

What is document management?

Document management refers to the process of storing, organizing, tracking, and controlling electronic or paper documents within an organization. It involves the use of systems and policies to ensure that documents are easily accessible, secure, and properly maintained throughout their lifecycle. Effective document management helps improve workflow efficiency, reduces the risk of data loss, and supports regulatory compliance by ensuring documents are retained and disposed of appropriately.

What are the key skills and qualifications needed to thrive as a document management specialist, and why are they important?

To thrive as a Document Management Specialist, you need strong organizational skills, attention to detail, and a background in information management, often supported by a relevant degree or certification. Familiarity with document management systems (DMS) like SharePoint or OpenText, as well as knowledge of compliance standards such as ISO 15489, is essential. Excellent communication, problem-solving abilities, and the ability to handle confidential information set top performers apart. These skills ensure efficient document handling, regulatory compliance, and secure information flow within organizations.

What are some common challenges faced in a document management role, and how can they be addressed?

Professionals in Document Management often encounter challenges such as ensuring compliance with regulatory requirements, managing large volumes of documents efficiently, and maintaining data security. Addressing these challenges typically involves staying up-to-date with industry regulations, using robust document management software, and implementing clear organizational policies for document handling and retention. Effective communication with other departments and regular training can also help in maintaining consistency and minimizing errors.

What is the difference between Document Management vs Data Entry Specialist?

AspectDocument ManagementData Entry Specialist
Required CredentialsTypically requires knowledge of document management systems, basic IT skills, and sometimes certifications in records managementOften requires proficiency in data entry software, attention to detail, and basic computer skills
Work EnvironmentOffice settings, often involving document storage, retrieval, and digital system managementOffice or remote environments focused on inputting data into databases or spreadsheets
Employer & Industry UsageUsed across industries like healthcare, legal, and corporate sectors for managing recordsCommon in administrative, healthcare, and retail sectors for data processing tasks

While both roles involve handling information, Document Management focuses on organizing, storing, and maintaining digital or physical documents, whereas Data Entry Specialists primarily input and update data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What does a document management do?

A document management professional is responsible for organizing, storing, and maintaining digital or physical documents to ensure easy retrieval and security. They often use document management systems (DMS) and may handle tasks such as indexing, version control, and compliance with data regulations. Strong organizational skills and knowledge of relevant software are essential for this role.

What are the most commonly searched types of Document Management jobs in Florida?

The most popular types of Document Management jobs in Florida are:

What are popular job titles related to Document Management jobs in Florida?

For Document Management jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Document Management jobs in Florida look for?

The top searched job categories for Document Management jobs in Florida are:

What cities in Florida are hiring for Document Management jobs?

Cities in Florida with the most Document Management job openings:

Document Management jobs near you
Infographic showing various Document Management job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $36,735 per year, or $17.7 per hour.

Document Automation Specialist

Troutman Pepper

West Palm Beach, FL • Remote

Full-time

Posted 4 days ago

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Document Automation Specialist drives efficiency across the firm's legal operations by developing automated document generation processes. The Document Automation Specialist sits at the intersection of legal technology and practice innovation, leveraging AI-assisted drafting, intelligent document review, and research automation to help attorneys and staff deliver higher-quality work product faster.

Essential Duties and Responsibilities

  • Design, develop, and implement automated templates for various legal documents, including contracts, pleadings, and client correspondence.

  • Conduct regular audits of automated documents to ensure accuracy, consistency, and adherence to firm policies and legal requirements.

  • Work closely with attorneys, paralegals, and other stakeholders to gather requirements and ensure the automated solutions meet the firm's needs.

  • Analyze existing document generation workflows and identify areas for improvement, ensuring consistency and compliance with legal standards while also streamlining processes wherever possible.

  • Maintain document templates and style guides, updating them as needed to reflect changes in formatting or branding requirements.

  • Edit complex documents, including loan documents, forms, legal contracts, and correspondence, ensuring accuracy and consistency.

  • Format and style documents according to company guidelines, ensuring a professional and consistent appearance.

  • Provide guidance, training, and support to ensure high standards of work.

  • Monitor industry trends in legal technology and Generative AI, keeping the team informed of relevant advancements, risks, and best practices.

Knowledge, Skills, and Abilities

  • Deep expertise in document automation platforms (e.g., HotDocs, Contract Express, Avvoka) and familiarity with GenAI tools used in legal contexts (e.g., AI-assisted drafting, contract analysis, or research platforms).

  • Curiosity about emerging AI capabilities and a hands-on approach to deploying them responsibly in a legal environment.

  • Familiarity with coding or scripting languages (e.g., JavaScript, Python, XML) beneficial, particularly for building integrations between AI tools and existing systems.

  • Strong understanding of legal documentation, document management systems, and version control practices.

  • Awareness of ethical, confidentiality, and data-security considerations specific to deploying AI in a legal environment.

  • Knowledge of formatting styles and guidelines (e.g., APA, MLA, Bluebook, Chicago Manual of Style).

  • Strong attention to detail and excellent proofreading, editing, and quality-assurance skills-including the ability to critically review AI-generated output.

  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

  • Strong communication skills, both written and verbal, with the ability to translate technical concepts for non-technical stakeholders.

  • Ability to work collaboratively with cross-functional teams and individuals at all levels of the organization.

  • Strong problem-solving skills and the ability to troubleshoot technical issues related to document automation, AI platforms, and related systems.

  • High level of confidentiality and professionalism when handling sensitive and privileged materials.

  • Intellectual curiosity and a growth mindset, with a willingness to continuously learn and adapt as AI tools and legal technology evolve.

Education and/or Experience

  • Bachelor's degree in Information Technology, Computer Science, Business Administration, Legal Studies, or a related field.

  • Minimum of two (2) years' experience in document automation or broader legal technology.

  • Demonstrated success leveraging technology, including AI and automation tools, to improve workflows and solve long-standing business challenges.

#LI-Remote

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range:

$85,000.00 - $125,000.00

Apply