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Document Management System Jobs in California (NOW HIRING)

Robert Half

Document Controller

Milpitas, CA · On-site

$39.59 - $45.84/hr

The role will play a central part in managing documentation systems, supporting change activity, and improving document control practices throughout the product lifecycle. Responsibilities:

Prismatik

Document Control Specialist

Irvine, CA · On-site

$23 - $25/hr

Processes review and approval workflows in electronic document management system. * Reviews document format to ensure compliance to Good Documentation Practices (GDPs). * Assists in Food and Drug ...

Flex

Document Control Manager

Milpitas, CA · On-site

$101K - $139K/yr

This role provides the opportunity to drive operational excellence through effective document management systems, process improvements, and cross-functional collaboration while leading a team ...

Flex Ltd.

Document Control Manager

Milpitas, CA · On-site

$101K - $139K/yr

This role provides the opportunity to drive operational excellence through effective document management systems, process improvements, and cross-functional collaboration while leading a team ...

AECOM

Senior Document Controller

Sacramento, CA · On-site

This role ensures compliance with document control standards, oversees document management processes, supports system administration and adoption, and provides guidance to project teams and ...

AECOM

Senior Document Controller

Sacramento, CA

This role ensures compliance with document control standards, oversees document management processes, supports system administration and adoption, and provides guidance to project teams and ...

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Document Management System information

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$55

How much do document management system jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for document management system in California is $34.53, according to ZipRecruiter salary data. Most workers in this role earn between $26.11 and $44.13 per hour, depending on experience, location, and employer.

What is a document management system?

A Document Management System (DMS) is a software solution used to store, manage, and track electronic documents and images of paper-based information. It provides a centralized platform for organizing, securing, and retrieving documents, making it easier for businesses to control document access, improve workflow efficiency, and ensure regulatory compliance. DMS features often include version control, search functionality, and collaboration tools to streamline document-related processes. Organizations use DMS to reduce paper usage, enhance security, and facilitate remote work.

What are the key skills and qualifications needed to thrive as a document management system specialist?

To thrive as a Document Management System Specialist, you need expertise in information management, records compliance, and document lifecycle processes, often supported by a degree in information science or IT. Familiarity with DMS platforms such as SharePoint, M-Files, or DocuWare, as well as certifications like AIIM Certified Information Professional (CIP), is typically required. Excellent organizational skills, attention to detail, and effective communication set top performers apart in this role. These skills are essential to ensure secure, efficient, and compliant handling of critical organizational documents.

What are some common challenges faced by professionals working with document management systems, and how can they be addressed?

Professionals managing Document Management Systems (DMS) often encounter challenges such as ensuring consistent document version control, maintaining data security, and facilitating user adoption across teams. Addressing these issues typically involves implementing clear protocols for document updates, setting appropriate access permissions, and providing comprehensive training to users. Regular system audits and user feedback sessions can further streamline processes and improve overall system efficiency, helping team members collaborate more effectively and securely.

What is the difference between Document Management System vs Data Entry Specialist?

AspectDocument Management SystemData Entry Specialist
Primary RoleManaging, organizing, and storing digital documentsInputting data into systems accurately and efficiently
Required SkillsKnowledge of document management software, organization skillsTyping speed, attention to detail, data accuracy
Work EnvironmentOffice or remote, using specialized softwareOffice setting, computer-based tasks
CertificationsOften no formal certification, but familiarity with DMS tools helpsTypically no certification required

While both roles involve working with digital information, a Document Management System focuses on organizing and maintaining digital documents, whereas a Data Entry Specialist concentrates on inputting data accurately into systems. Understanding these differences helps clarify career paths and job expectations in document-related fields.

Is document management system an in-demand job?

A role related to document management systems is in demand due to the increasing need for digital organization and data security across industries. Professionals with skills in document management software, data organization, and compliance are sought after, especially in sectors like healthcare, finance, and legal services.

What are the top 5 document management systems?

The top five document management systems widely used in the industry are Microsoft SharePoint, OpenText Content Server, M-Files, DocuWare, and Laserfiche. These platforms offer features like version control, access permissions, and workflow automation, which are essential for roles involving document management. Familiarity with these systems can enhance efficiency and compliance in managing digital documents.

What are popular job titles related to Document Management System jobs in California?

For Document Management System jobs in California, the most frequently searched job titles are:

What job categories do people searching Document Management System jobs in California look for?

The top searched job categories for Document Management System jobs in California are:

What cities in California are hiring for Document Management System jobs?

Cities in California with the most Document Management System job openings:

Document Management System jobs near you
Infographic showing various Document Management System job openings in California as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $71,832 per year, or $34.5 per hour.

Senior QA Specialist, Global Document Control Management

Redwood City, CA • Hybrid

Revolution Medicines
See more jobs at Revolution Medicinesexternal

Full-time

Re-posted 24 days ago

Job description

The Opportunity:

  • Support the development, implementation, and continuous improvement of the global GxP Document Management Program, ensuring document control processes, governance, and systems remain compliant, efficient and aligned with regulatory requirements and industry standards.

  • Review and coordinate Document Change Controls (DCCs) and document workflows to ensure GxP procedures, forms, templates, and other controlled documents are managed throughout their lifecycle in accordance with global requirements and company procedures.

  • Serve as the subject matter expert (SME) for the electronic Document Management System (eDMS/eQMS), driving global standardization, governance, system optimization, user support, and continuous improvement initiatives.

  • Partner cross-functionally with global RevMed functions, sites, and affiliates to evaluate document management process effectiveness, identify improvements, and implement sustainable solutions that enhance the operational excellence.

  • Support strategic document management initiatives, including workflow optimization, system enhancements, document migrations, periodic reviews, global expansion activities, training programs, and process improvement projects.

  • Monitor, analyze, and communicate key quality metrics and KPIs related to document lifecycle management and process performance, driving appropriate corrective and preventive actions.

  • Support the development, implementation, and maintenance of global SOPs, work instructions, governance frameworks, and best practices supporting document management of quality systems while promoting process consistency, governance, and user adoption.

  • Support internal audits, regulatory inspections, and inspection readiness activities and foster a culture of quality, accountability, and continuous improvement.

Required Skills, Experience and Education:

  • BA/BS degree in Biological Sciences, Chemistry, or related field and/or equivalent experience and education.

  • Minimum 5 years of Pharma/Biotech industry experience in Quality Assurance (QA) in a GxP environment.

  • Experience in developing and implementing GxP quality systems to meet current regulatory and industry standards.

  • Direct experience managing global GxP document management and training systems.

  • Excellent working knowledge and understanding of GxP requirements, proficiency in applying regulatory requirements, and ICH guidelines.

  • Direct experience working with Veeva QualitySuite electronic platforms (QualityDocs, Training, QMS).

  • Proficient with Microsoft Office including Word, Excel, PowerPoint experience is a plus.

  • Excellent communication skills, both oral and written to clearly and concisely communicate with internal and external team members.

  • Ability to work independently and collaboratively across cross-functional teams in a dynamic environment

Preferred Skills:

  • Strategic thinking and project management skills.

  • Direct experience with handling and/or participating in regulatory body inspections.

  • A continuous improvement mindset and willingness to take initiative in solving problems.

  • Experience in both virtual sponsor and scaling global organization models. 

    #LI-Hybrid #LI-JC1

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