Document Management Associate Jobs in Texas (NOW HIRING)

Locke Solutions is a premier provider of custom precast concrete solutions and was recently recognized as Houston's #1 Fastest Growing Company by the Houston Business Journal. We're in an exciting period of growth and transformation, expanding from one to three locations in just two years, and we're on track to reach $100 million in revenue by 2027 and $500 million in the next 5-10 years.

Our core values-Responsiveness, Teamwork, Taking Ownership, Get It Done Attitude, and Problem Solving-form the foundation of our inclusive and collaborative culture. Locke Solutions is a rewarding workplace for those who thrive in a high-energy, fast-paced environment. We foster a down-to-earth, friendly, and positive culture. Our team is comprised of smart, energetic individuals who are passionate about providing exceptional customer service. At Locke, we are continuously making self-improvements, seeing obstacles as opportunities to innovate, and all about making things happen for the team. We genuinely care about our employees and strive to make their lives better, aligning our dual purpose of making customers' lives easier and improving the lives of our employees.

Role Summary/Purpose

The Document Control Specialist plays a key role in supporting Locke's projects and operations by ensuring all documentation is accurate, organized, and accessible throughout each project's lifecycle. This position is responsible for developing and maintaining document control systems, tracking revisions, ensuring compliance with company and customer requirements, and partnering with project managers and engineers to streamline documentation processes.

This role is ideal for someone who is highly organized, detail-oriented, and enjoys creating structure and efficiency within a growing, fast-paced company.

Successful Key Results for the Document Control Specialist

• Ensure 100% accuracy and version control of project documentation.
• Maintain document retrieval and turnaround times within established service level standards.
• Achieve full compliance with internal and client document control procedures.
• Support successful project audits through timely and accurate documentation availability.
• Improve team efficiency by simplifying document workflows and training staff on best practices.

Key Responsibilities

• Develop, implement, and maintain Locke's document control processes and standards.
• Receive, review, and process incoming and outgoing project documentation, ensuring accuracy and completeness.
• Assign document numbers, categorize files appropriately, and ensure version control is maintained.
• Coordinate document exchange between internal departments, clients, and external partners.
• Monitor document workflows to ensure timely submission and approval of documents.
• Archive and maintain records of completed project documentation in compliance with company policy.
• Collaborate with project managers, engineering, and operations to continuously improve documentation efficiency.

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum of 2 years of experience in document control or administrative support, preferably in construction, engineering, or manufacturing.
• Proficiency with document management systems such as SharePoint, Aconex, or Procore.
• Strong attention to detail and ability to manage large volumes of documents accurately.
• Excellent communication, follow-up, and interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Experience with ISO documentation standards or similar regulatory compliance frameworks.
• Knowledge of electronic document management systems (EDMS).
• Familiarity with project lifecycles, submittal processes, and technical documentation.

Why Join Locke Solutions

At Locke Solutions, you'll be part of a high-performing team that values precision, collaboration, and continuous improvement. As our company continues to grow, this role provides the opportunity to shape and strengthen our document control function-ensuring that the systems supporting our success are as strong as the products we build.