Document Control Assistant Jobs in Rochester, NY

The expected hiring range for this position is:

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

This role is not eligible for sponsorship assistance.

About the Role:

An ESH Coordinator is sought to join Fermilab's Long-Baseline Neutrino Facility (LBNF) and Deep Underground Neutrino Experiment (DUNE) Project team for a 3 Year Term.

The LBNF/DUNE Project is hosted by Fermilab in Batavia, IL, but includes participation from universities and laboratories from around the world. The project includes construction of a beamline and near detector at Fermilab (the Near Site) and a large underground detector at the Sanford Underground Research Facility (SURF) in Lead, South Dakota (the Far Site). The LBNF/DUNE project will design and construct one of the largest proposed neutrino experiments in the world over the next several years.

SUMMARY OF RESPONSIBILITIES:

The LBNF/DUNE Near Site ESH Coordinator organizationally reports to the LBNF/DUNE Project ESH Manager at Fermilab but is responsible to coordinate very closely with the LBNF Near Site Conventional Facilities (NSCF) Project Manager, Construction Coordinators, and other members of the Near Site Conventional Facilities, Beamline, and Near Detector team members. Under limited direction, this position has responsibility to support and provide oversight for the Fermilab ESH program at the LBNF Near Site in Batavia, IL and its implementation by the designated Subcontractors.

What your day-to-day as an ESH Coordinator at Fermilab will look like:

• Develop, drafts, monitors, and provides document control for the ESH policies, programs and standards and assures compliance with respect to all applicable regulations, requirements and orders.
• Initiate Division/Section specific ESH policies and procedures either to ensure compliance with Laboratory policies or to address specific issues within the Division, Section or Center.
• Act as the ESH and expert or lead person for Division/Section/Center projects and programs.
• Serve on a laboratory ESH subcommittee or subcommittee ad hoc groups; develops and implements Laboratory ESH and policies by being an active participant in the activities of the subcommittee or an ad hoc group.
• May serve as chair of the subcommittee or chair Division/ Section/Center committees or projects.
• Supervise or conduct ESH and audits, site inspections, incident investigations and monitors trend analysis in order to identify improvements to implement.
• Review engineering documents for compliance with applicable codes and standards. Reviews are not limited to drawings, and the applicable codes and standards are not limited to ESH.
• Submit reports to management as required and requested based on analysis of Lab's ESH and organizational performance.
• Lead in the development of the Division/Section/Center ES&H contractor assurance programs and ensures compliance.
• Provide daily support and oversight to the NSCF Construction Manager Advisor (CMa) Field ESH Coordinators and the Subcontractor ESH Managers.
• Assist in the development of the LBNF construction site work planning and control process including support in the development of the Hazard Analysis (HA) process with the multiple Subcontractors at the Near Site.
• Initiate, perform, and document jobsite inspections and audits with special emphasis on hazard recognition, unsafe behaviors, corrective actions, and lessons learned. This necessitates the ability to think independently, communicate thoroughly and facilitate the implementation of corrective behaviors.
• Act as the primary point of contact for all stakeholders ESH related inquiries at the Near Site.
• Provide daily support and oversight to the Beamline and Near Detector installation management teams.
• Other assigned duties
• Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Applicable Knowledge, Skills and Abilities Preferred:

• Master's degree in ESH and discipline or related field and 10+ years of experience; or Bachelor's Degree and 15+ years of experience or High School diploma, technical certifications and 20 years applicable experience

Essential requirements in one of the following areas:

• Managerial, Environmental Protection, Occupational Safety, Industrial Hygiene

One of the following certifications preferred:

• Certified Safety Professional, Certified Industrial Hygienist, Certified
• Environmental Professional, Certified Hazardous Materials Manager, Construction Health and Safety Technician,
• Certified ES&H Trainer, Certified Health Physicist, ASQ certifications, or other appropriate certification

Work Arrangement:

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Onsite: This is an onsite role, and the candidate must be able to work from our Batavia, IL location.

Benefits/Perks:

Fermilab offers a competitive and comprehensive benefits program, including:

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits

Why Fermilab:
Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Pre-Employment Screening:

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.

HSPD-12

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Foreign Government Sponsored Activities

Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.