Document Control Assistant Jobs in Chicago, IL (NOW HIRING)

Zachry Group is currently looking for a detail-oriented Project Support Specialist to join our Project Support Team and work in our office located in Downers Grove, IL. As a Project Support Specialist Team member, you will be responsible for document control activities, including handling the flow of documentation to and from our clients.

• High School Diploma / GED

• Must have 1-3 years of project support, document control or similar experience.

• Must be detail orientated and be able to recognize priority of deliverables for processing.

• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel

• Must possess excellent communication and written skills

• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.

• Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.

• Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.

• Must be able to maintain a professional attitude and work as a team member

 PREFERRED QUALIFICATIONS:

• Associate or Bachelor's degree

• 1 - 3 years of document control / project support experience in an engineering office or similar business environment

• Experience with database entry or other Document Management Systems. Aconex is a plus.

• Comprehensive understanding of engineering documents and deliverables and can file accordingly.

• Experience with file sharing (downloading, uploading, zip files)

PHYSICAL DEMANDS:

Employee will be required to communicate in person, via telephone, email, video chat and software systems. 

WORK ENVIRONMENT:

Employee will work in an office setting. 

The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

ZACHRY GROUP is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.

In accordance with Illinois Equal Pay Act, the expected salary range for this Illinois position, Project Support Specialist I is between $48,800 and $56,120 annually.   Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. 

This position Project Support Specialist I is eligible for participation in Zachry's Total Employee Rewards Program, which includes medical, dental, vision, life insurance, disability coverage, and other ancillary benefits. This position is also eligible for participation in the 401(k) Retirement Savings Plan.

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• Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.

• Maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.

• Assists with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost and quality metrics are in line with the approved project plans 

• Establish, maintain, and enforce document control procedures for engineering and project documents. This includes managing naming conventions, revision control, file types etc.
• Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence. 
• Ensure documents adhere to company formatting, revision, and quality standards.
• Communicate with clients, vendors, and engineering teams regarding document requirements and submission schedules.
• Work in multiple EDMS

• Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.

• Operate copy machines and general office equipment.

• Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, drafting correspondence, etc

• Other duties as assigned.