Document Control Assistant Jobs in Calgary, AB (NOW HIRING)

Project Coordinator (Commercial Construction)

Full-Time | Permanent

Calgary | Onsite

Salary Range: $65,000 – $90,000

Description

Our client is seeking a driven, organized, and detail-oriented Project Coordinator to support commercial construction projects from pre-construction through to close-out. In this role, you’ll work closely with Project Managers, site teams, consultants, subcontractors, and suppliers to help keep projects organized, on schedule, and running smoothly.

This is an excellent opportunity for someone looking to grow their career in commercial construction while learning from experienced industry professionals in a collaborative and growth-focused environment.

What You’ll Be Doing

• Provide administrative and document control support to Project Managers and field teams throughout all phases of project delivery

• Maintain project documentation systems, including directories, tracking logs, registers, and electronic filing platforms

• Coordinate the distribution and management of drawings, specifications, contracts, subcontracts, RFIs, submittals, and change-related documentation

• Assist with procurement and purchasing activities, including vendor coordination, submittal tracking, and scope agreement administration

• Support estimating and pre-construction functions through quantity takeoffs, budgeting assistance, and preparation of change orders

• Review project drawings and specifications to support construction planning, coordination, and execution activities

• Assist in maintaining project schedules, processing permit applications, and coordinating utility and municipal requirements

• Support project financial administration, including invoicing, progress billing, forecasting, budget monitoring, and cost control tracking

• Participate in project meetings by preparing agendas, recording meeting minutes, and tracking follow-up action items

• Contribute to project closeout activities, including the compilation of O&M manuals, warranties, and as-built documentation

• Develop and maintain strong working relationships with clients, consultants, suppliers, subcontractors, and internal stakeholders

• Demonstrate and uphold company core values, including Safety, Integrity, Continuous Improvement, Collaboration, and Accountability

What You Must Have

• Post-secondary education in Construction Engineering Technology (CET), Engineering, Construction Administration, or a related discipline preferred

• Previous experience in the construction industry, either in the field or office, is considered an asset

• Strong proficiency with Microsoft Office and Excel; experience with Viewpoint or MS Project is an asset

• Excellent organizational skills with the ability to manage multiple priorities accurately and efficiently

• Strong communication and interpersonal skills

• Ability to work independently while contributing positively within a collaborative team environment

• Understanding of construction contracts, documentation, and project administration processes

• Safety-focused mindset with WHMIS and CSTS certifications required

• Valid driver’s license and willingness to travel to project sites as needed

Why Join the Team

You’ll join a supportive, energetic, and growth-oriented company that values your contributions and invests in your professional development. From mentorship opportunities to team celebrations, you’ll be part of a culture that encourages collaboration, learning, and career growth.

Who Will Excel in This Role

The ideal candidate is proactive, highly organized, and thrives in a fast-paced construction environment. You enjoy solving problems, staying on top of details, and supporting teams to achieve successful project outcomes. You’re comfortable balancing multiple responsibilities, communicating with a variety of stakeholders, and adapting to changing project demands.

You’ll excel in this role if you:

• Take initiative and stay organized under pressure

• Have strong attention to detail and follow-through

• Enjoy collaborating with project teams and trades

• Are eager to learn and grow within the construction industry

• Bring a positive attitude and strong work ethic to everything you do

Salary & Perks

• Salary Range: $65,000 – $90,000

• Extended Health Care, Dental Care, Employee Assistance Program (EAP), Life Insurance,

• Group RRSP matching program

• Share program eligibility after one year of service

• Ongoing professional development and training opportunities

• Mentorship and continuous learning support

• Exposure to diverse commercial construction projects

• Opportunities for long-term career advancement

• Fun and collaborative workplace culture

• Team-building and social events including bowling nights, golf tournaments, Christmas parties, family BBQs, and more

• Dynamic, growth-oriented environment that celebrates team success together

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