Document Control Assistant Jobs in Bothell, WA (NOW HIRING)

About Us:

Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.

Our integrated services span digital, advisory, and delivery, empowering organizations to navigate complexity, manage risk, and achieve strategic goals in sectors including aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology.

At Consertus, we celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Join us to grow your career, develop your skills, and make a lasting impact as we transform how the world is built.

Discover how Consertus is driving transformative change for our clients, our people, and the communities we serve atwww.consertus.com

About this Role:

Consertus is seeking a detail-oriented Project Assistant based out of Seattle, WA to support construction management teams on large-scale aviation infrastructure projects. This role plays a key part in ensuring efficient project controls, accurate documentation, and seamless coordination across stakeholders.

The ideal candidate thrives in a fast-paced construction environment and brings strong organizational, documentation, and communication skills to support project execution from initiation through close-out.

Key Responsibilities:

Document & Contract Management

• Maintain and manage the Contract Management System (CMS) for project documentation and workflows

• Track, file, and archive project records in compliance with project standards and systems

Submittals & Project Controls Support

• Review and process contractor submittals for compliance and coordinate stakeholder responses

• Maintain tracking logs for RFIs, submittals, non-conformance reports (NCRs), and other key project metrics

Meetings & Coordination

• Support project meetings by organizing logistics, preparing materials, and capturing meeting minutes

• Coordinate communication between project stakeholders including client teams, contractors, and internal teams

Financial & Change Management Support

• Assist with cost documentation, change orders, and pay applications

• Track and support payment processes and financial reporting activities

Construction Documentation & Reporting

• Maintain construction logs, photographs, correspondence, and reporting documentation

• Assist with preparation of construction bulletins, field directives, and project updates

Close-Out & Record Management

• Support project close-out and archiving of all electronic and physical project records

• Maintain as-built documentation and redlined drawings throughout the project lifecycle

General Project Support

• Provide administrative and coordination support to the construction management team

• Assist with plans and specifications review for constructability and coordination feedback

Requirements:

• Bachelor's degree in Construction Management, Engineering, Architecture, or related field (preferred)

• 3-7 years of experience supporting construction or infrastructure projects (aviation experience a plus)

• Familiarity with document control systems or project management platforms (CMS, Procore, etc.)

• Strong organizational skills with ability to manage multiple priorities and deadlines

• Excellent communication and stakeholder coordination skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); reporting tools a plus

Working Hours: Full-time; on-site

Compensation Range

• Salary Range: $75,000-$90,000 annually; compensation is based on experience, education and location

What's In It For You

• Comprehensive health coverage (medical, dental, and vision)

• Company-paid life and disability insurance

• 401(k) with day-one eligibility. We contribute dollar for dollar up to the first 3% of your contributions. Then we match 50% for the next 2% of your contributions.

• Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25

• Access to Consertus Academy for continuous learning and development

How to Apply:

If you're passionate about this role we'd love to hear from you. Apply today!

Equal Employment Opportunity Statement:

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.