Document Control Assistant Jobs in Bothell, WA (NOW HIRING)

Who We Are:

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The Project Control Specialist IV will support major program management jobs and individual project managers. The Project Control Specialist IV will be responsible for leading efforts for scheduling, cost control, document control, action items management, progress reporting, data analysis and reporting for one or multiple projects. Additional duties include leading the development of SOPs and internal training for the team as well as assisting in mentoring Project Controls Specialists I, II, and III. The Project Controls Specialist IV will be considered the subject matter expert in scheduling, cost, and document controls.

Essential Duties & Responsibilities:

• Create and manage project schedules from scratch and maintain schedules throughout the project life cycle. This may include managing other Project Controls Specialist on bigger program management projects
• Develop and maintain project cost control tracking spreadsheet/system and keep track of contract task orders, change orders, and budget/expenditures
• Establish and manage document control system
• Review invoices and deliverables
• Coordinate project meetings and follow-up on action items
• Prepare and maintain progress reports
• Assist in developing proposal schedule, rate sheet, and cost proposal
• Lead development and implementation of Project Management Information System (PMIS)
• Design and maintain project-specific SharePoint site
• Develop team training modules and SOPs
• Assist in generating new tasks for the team by showcasing existing tools to internal and external PMs
• This position has limited travel if necessary
• On occasion, travel to RailPros headquarters, field offices or client offices, work sites and other project related locations may be required
• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
• Adhere to all company policies, procedures, and applicable laws and regulation
• Other duties as assigned or required to meet the business needs

Knowledge Skills and Abilities:

• Leadership experience in document controls plans and advanced-level understanding of scheduling principles
• P6 Schedule QAQC
• Advanced knowledge utilizing industry standard scheduling software including cost and resource loading
• Advanced-level Microsoft Excel Skills
• Proficient with other MS Office 365 Applications: expert in Excel, Power Query, and SharePoint document controls. PowerBI experience also required.
• Well versed in data analytics, modeling, and use of analytics software.
• Excellent organizational and multi-tasking skills
• Strong communication skills – verbal and written
• Ability to interface effectively and collaborate with clients, peers, management, and vendors to successfully meet shifting needs
• Ability to apply logical thought processes and organize resources to solve issues and meet commitments

Required Education and Experience:

• Bachelors degree
• 6-8 years of experience in Transit/Rail
• Program Management experience
• Earned Value Management experience

Why RailPros? Build Your Career Where Culture Leads The Way

• A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.

Benefits & Perks:

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
• Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
• Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
• Paid Time Off (PTO): With carryover each year.
• Paid Holidays: For full time employees.
• Wellness Programs: Access to wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
• Tuition Reimbursement: Support for continued education or professional development.
• Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
• Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.

Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.

If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, contact peopleoperations@railpros.com.

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