Document Control Assistant Jobs in Berkeley, CA (NOW HIRING)

Overaa Construction has been building the Bay Area since 1907.

Based in Richmond, we are a leading general contractor serving commercial, education, healthcare, life science, water, industrial, energy, and transportation markets. What truly sets Overaa apart is our peoplea team of highly skilled, self-performing craft professionals backed by a culture that feels more like family than a job site.

For more than a decade, Overaa has been recognized as a Bay Area Best Place to Work and consistently outperforms industry benchmarks in compensation and benefits. Were proud of our legacy, serious about quality, and excited to welcome talented builders who share our values and want to grow their careers with a company thats here for the long haul.

Location Requirement: This role requires on-site work in Richmond, CA, and at healthcare project sites throughout the San Francisco Bay Area. Only candidates currently residing within commuting distance or already planning a move to the Bay Area will be considered.

Job Description

An Overaa Healthcare Project Engineer (PE) is a contributing member of the project team and is instrumental in project success through engagement with craft field operations and support of project management duties. As a member of an individual Project Team, the PE is responsible for the smooth administration of healthcare construction projects, including close collaboration with the Superintendent and Project Manager to support the needs of the project.

The PE participates in scheduling, estimating, cost control, document control, regulatory coordination, and jobsite production, with the overall goal of delivering safe, compliant, high-quality projects while achieving maximum profitability.

Californias 2030 seismic safety requirements for general acute-care hospitals are continuing to drive investment in healthcare construction, modernization, and infrastructure. This creates an exciting opportunity for builders who want to develop specialized expertise while contributing to challenging, meaningful projects that support hospitals and the communities they serve.

This position will support complex healthcare projects throughout the Bay Area, including hospitals, medical centers, emergency departments, and other occupied or acute-care environments. Prior HCAI/OSHPD experience is valued but not required. Overaa welcomes strong Project Engineers who are interested in developing their healthcare construction expertise while working alongside experienced project leaders. Project Engineers may also be assigned responsibilities in estimating, business development, and preconstruction.

Duties and Responsibilities

• Develop and manage the submittal process.
• Manage and process RFIs.
• Assist with HCAI/OSHPD documentation, inspections, approvals, and compliance requirements under the guidance of experienced project leadership.
• Coordinate with project stakeholders, including owners, architects, inspectors, subcontractors, and healthcare facility representatives.
• Develop PCOs and manage the change-order process.
• Support subcontractor buyout, coordination, and management.
• Maintain project document control.
• Develop and manage the procurement tracking log, including long-lead healthcare equipment and materials.
• Support project startup, takeoff, estimating, and preconstruction activities.
• Assist the Superintendent in preparing the weekly Short-Term Look-Ahead Schedule to monitor progress and ensure all work is scheduled for maximum efficiency.
• Attend and participate in all project meetings.
• Manage project closeout, including punch lists, O&Ms, spare parts, warranties, and applicable HCAI/OSHPD documentation.
• Support the project team in developing project-specific work plans.
• Learn and support the specialized requirements of occupied healthcare construction, including infection control, shutdowns, phasing, and maintaining facility operations.

Attributes

• Passion for construction and an interest in building complex healthcare environments.
• Strategic thinker and team player.
• Thrives in a fun and entrepreneurial environment.
• Excellent communication and organizational skills.
• Proactively and collaboratively works to solve problems.
• Conducts all business activities according to company values, including loyalty, humility, reliability, and a can-do attitude.

Overall Responsibilities and Authority

• The PE works equally and directly for both the Project Manager and the project Superintendent.
• Performs project duties with an appropriate sense of urgency.
• Works as a team with assigned Superintendents and Project Managers to build projects in a controlled manner.
• The role of the PE on a project is to administer project business, including document control, startup activities, buyout, submittal management, RFI processing, subcontractor coordination, regulatory documentation, and support of the Superintendents technical and administrative needs.
• Supports and takes ownership of assigned project responsibilities from takeoff and preconstruction through final closeout and turnover.
• Primarily works at the project site. When assigned to a site, the PE is expected to be at their desk and ready to work at the beginning of the workday.
• Acts as a company representative to the Owner on assigned projects.
• Maintains strict adherence to Company processes and procedures.
• Studies the prime contract with the Owner and is responsible for knowing the Companys rights and obligations under the contract.
• Understands the notice provisions of the prime contract and strictly adheres to them to preserve the Companys rights and reduce risk.
• The PE is empowered to escalate issues to more senior managers and seek greater Company support at the earliest sign of jeopardy to the projects success.

Qualifications

• Two to five years of relevant project experience across multiple phases of construction.
• Experience supporting project responsibilities such as submittals, RFIs, change orders, procurement, scheduling, cost tracking, subcontractor coordination, and project closeout.
• Experience working for a general contractor or major trade contractor on commercial, institutional, healthcare, life science, education, or similarly complex projects.
• Healthcare construction or HCAI/OSHPD experience is preferred but not required.
• Interest in developing expertise in healthcare construction, including regulatory requirements, occupied environments, infection control, shutdowns, phasing, and facility coordination.
• Degree in Construction Management, civil engineering, mechanical engineering, environmental engineering, or a related field.
• Organized, with a systematic approach to achieving high-level results.
• Excellent interpersonal skills, including the ability to manage diverse personalities and coordinate with owners, inspectors, design teams, subcontractors, and other project stakeholders.
• Expertise in QSP, SWPPP, LEED, and sustainability is a plus.
• Knowledge of Procore, PlanGrid, Bluebeam, Revit, SketchUp, AutoCAD, Primavera, Navisworks, Microsoft Project, and Viewpoint project management software is a plus.

Benefits

As part of our ongoing commitment to our employees, we offer extremely competitive and comprehensive benefits packages.

• Competitive salary
• Incentive and bonus plans
• Medical insurance and pharmacy coverage
• Dental and vision insurance
• Flexible spending accounts
• Employee Assistance Program
• Pre-tax child and elder care
• Life insurance and long-term disability coverage
• 401(k) and profit sharing
• Paid holidays and paid time off benefits
• On-site gym and wellness program
• Corporate philanthropy through the Overaa Cares Program
• Professional training through our Continuous Improvement Program

Privacy Notice and Equal Employment Opportunity Statement

The anticipated salary range for this position is $95,000 to $115,000 per year. This does not include bonus compensation or other benefits such as health, disability, life, retirement, or other benefits that may impact total compensation. The actual salary offered to a successful candidate will depend on several factors that may include, but are not limited to, skill set, experience, education, qualifications, and location. This salary range is subject to future modification.

Pursuant to the California Consumer Privacy Act (CCPA), the Company is notifying you that, by applying for a position, you are providing us with categories of personal information that may include Personal Identifiers, such as your name and Social Security number; Contact Information, such as your mailing address, email address, and telephone number; Employment History, such as current and former positions, work experience, certifications, and licenses; and Education History.

The Company may use this information to evaluate your candidacy for employment, communicate with you regarding your candidacy, and obtain and verify background checks and references. By submitting your application, you acknowledge and confirm that you have received, read, and understood this notice, and you authorize and consent to the Companys use of the personal information it collects, receives, or maintains for the business purposes identified above.

Overaa Construction is an equal opportunity employer. Qualified applicants will be considered for employment without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.