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Document Assistant Jobs in California (NOW HIRING)

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Assist with processing, logging, and maintaining invoice documentation and related records to support program operations.Support responses to Public Information Requests (PIRs) by locating ...

Adecco

Mortgage Document Review Clerk

Santa Ana, CA

$18.50/hr

Additionally, you will process reinstatements, allonges, and trailing documents, assist with special projects, and contribute to maintaining a smooth and efficient workflow. Why Join Adecco? * Enjoy ...

Adecco

Mortgage Document Review Clerk

Santa Ana, CA

$18.50/hr

Additionally, you will process reinstatements, allonges, and trailing documents, assist with special projects, and contribute to maintaining a smooth and efficient workflow. Why Join Adecco? * Enjoy ...

Adecco

Mortgage Document Review Clerk

Santa Ana, CA

$18.50/hr

Additionally, you will process reinstatements, allonges, and trailing documents, assist with special projects, and contribute to maintaining a smooth and efficient workflow. Why Join Adecco? * Enjoy ...

Yang Management, Inc.

Be Seen First

Document Control Coordinator II

Los Angeles, CA · On-site

$74K - $82K/yr

Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation. * Assist with processing, logging, and ...

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All JobsDocument JobsDocument Assistant JobsDocument Assistant Jobs in California

Document Assistant information

See California salary details

$10

$21

$30

How much do document assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for document assistant in California is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.66 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a legal document assistant?

Becoming a legal document assistant typically requires completing a training program or gaining relevant experience, which can take several months. In California, there are no formal licensing requirements, but applicants often need to demonstrate knowledge of legal procedures and document preparation, sometimes through certification or apprenticeship. The timeline varies based on individual education and experience levels.

What skills do you need to be a document assistant?

A document assistant needs strong organizational skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Good communication skills and the ability to handle confidential information are also important for managing and processing documents efficiently.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What does a document assistant do?

A document assistant helps organize, prepare, and manage documents in an office or administrative setting. They may handle filing, data entry, document formatting, and ensure accuracy and completeness, often using office software like Microsoft Office or document management systems.
What are the most commonly searched types of Document jobs in California? The most popular types of Document jobs in California are:
What cities in California are hiring for Document Assistant jobs? Cities in California with the most Document Assistant job openings:
Document Assistant jobs near you
Infographic showing various Document Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 27% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,610 per year, or $21.4 per hour.

Document Control Coordinator II

DVJ Consulting Engineers

Los Angeles, CA

Full-time

Posted 11 days ago

Job description

Position Description:

The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of program documentation. The role supports document processing, records management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards.

Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.

Process, review, distribute, and track incoming and outgoing project documentation in accordance
with established document control procedures.

Perform high-volume data entry while ensuring the accuracy and completeness of project records.

Apply document coding and indexing standards to ensure proper classification, retrieval, and
organization of electronic and hard-copy records.

Maintain, organize, archive, and retrieve project documents using the DocView document
management system.

Perform records management activities, including document retention, archiving, and disposition in
accordance with program policies and records retention requirements.

Support the management and maintenance of contract documents, including tracking revisions,
amendments, correspondence, and supporting documentation.

Assist with processing, logging, and maintaining invoice documentation and related records to
support program operations.

Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing
requested documentation in accordance with applicable procedures and timelines.

Verify documentation for completeness, accuracy, and compliance before distribution and filing.

Coordinate with program staff and District personnel to obtain, distribute, and maintain required
project documentation.

Generate document tracking logs, reports, and status updates as requested by management.

Maintain confidentiality of sensitive and proprietary program information.

Assist with continuous improvement of document control processes and procedures.

Perform other document control and administrative duties as assigned.

Requirements

Minimum Required Qualifications:

Minimum of three (3) years of administrative support experience. High school diploma or equivalent required.

Experience performing data entry, document processing, filing, and records management.

Experience working with contracts documents, invoices, and maintaining project records.

Experience using electronic document management systems.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).

Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Preferred Qualifications:

Administrative experience in document control or records management.

Experience using DocView or a comparable document management system.

Apply