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Divisional Assistant Jobs in Indiana (NOW HIRING)

Hamilton Center

Program Assistant-OTP FT

Plainfield, IN · On-site

$36K - $46K/yr

Program Assistant - OTP Provides secretarial/clerical support to the Satellite Services & Vigo ... Responsible for all record-keeping and financial reports required by the Division Satellite ...

Hamilton Center

Program Assistant -PT

Terre Haute, IN · On-site

$35K - $45K/yr

Responsible for all record-keeping and financial reports required by the Division of Satellite ... and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality ...

Sparktek

IN-DOH-Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

The incumbent works as diministrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and the Produce Safety Team. Complete ...

Hamilton Center

Program Assistant-Full-time

Terre Haute, IN · On-site

$35K - $45K/yr

Responsible for all record-keeping and financial reports required by the Division of Satellite ... and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality ...

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Divisional Assistant information

What is a divisional assistant?

Divisional Assistants are administrative professionals who provide support to a specific department or division within an organization. Their responsibilities typically include managing schedules, coordinating meetings, handling communication, maintaining records, and assisting with various projects. Divisional Assistants help ensure the smooth day-to-day operation of their division by addressing administrative tasks and facilitating communication among team members. They often act as a liaison between department staff and upper management. This role requires strong organizational, communication, and multitasking skills.

How does a divisional assistant typically support cross-departmental projects within an organization?

Divisional Assistants often play a vital role in facilitating communication and coordination between various departments during cross-departmental projects. They may organize meetings, track project deadlines, prepare reports, and ensure that all stakeholders are informed about project progress. This collaborative aspect of the role helps streamline workflows and fosters a cohesive team environment. As a Divisional Assistant, you'll need strong organizational and interpersonal skills to effectively manage these interactions and support successful project outcomes.

What are the key skills and qualifications needed to thrive as a divisional assistant, and why are they important?

To thrive as a Divisional Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes enterprise resource planning (ERP) systems is typically required. Excellent communication, discretion, and time management are key soft skills that help in coordinating with multiple stakeholders and handling sensitive information. These abilities ensure efficient division operations, support for leadership, and effective workflow management.

What is the difference between Divisional Assistant vs Office Administrator?

AspectDivisional AssistantOffice Administrator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; administrative or office management certifications beneficial
Work EnvironmentTypically within a specific division or department, supporting team operationsGeneral office setting, overseeing overall administrative functions
Employer & Industry UsageCommon in corporate, government, and large organizations with multiple divisionsWidespread across industries, managing office workflows and staff

The Divisional Assistant primarily supports a specific division or department, focusing on specialized tasks within that area. In contrast, the Office Administrator manages broader administrative functions across the entire office. Both roles require strong organizational skills and administrative experience, but their scope and focus differ based on organizational structure.

What are the most commonly searched types of Divisional jobs in Indiana?

The most popular types of Divisional jobs in Indiana are:

What are popular job titles related to Divisional Assistant jobs in Indiana?

For Divisional Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Divisional Assistant jobs in Indiana look for?

The top searched job categories for Divisional Assistant jobs in Indiana are:

What cities in Indiana are hiring for Divisional Assistant jobs?

Cities in Indiana with the most Divisional Assistant job openings:

Divisional Assistant jobs near you
Infographic showing various Divisional Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Division 8 Sales Estimator

Solid Rock Recruiting LLC

Indianapolis, IN

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 16 days ago

Job description

Solid Rock Recruiting- The #1 Commercial Doors, Frames, and Hardware Recruiting Firm in The USA
"Opening Doors to Awesome Opportunities"
Division 8 Sales EstimatorPosition Summary

We are seeking an experienced Division 8 Sales Estimator to join our growing team. This individual will be responsible for reviewing project plans and specifications, preparing accurate estimates and quotations for commercial door, frame, and hardware packages, and supporting customers throughout the bid process. The ideal candidate will have hands-on Division 8 estimating experience and proficiency with Comsense software.

Responsibilities
  • Review architectural plans, specifications, and bid documents for Division 8 scope.
  • Perform detailed quantity takeoffs for hollow metal doors and frames, wood doors, finish hardware, specialties, and related products.
  • Develop accurate and competitive estimates using Comsense.
  • Prepare customer quotations, bid proposals, and value engineering alternatives.
  • Communicate with architects, general contractors, subcontractors, and suppliers regarding project requirements.
  • Analyze project specifications to ensure compliance with code requirements and hardware standards.
  • Coordinate with project management, detailing, purchasing, and operations teams during project handoff.
  • Build and maintain relationships with contractors, developers, and end users.
  • Track bid opportunities and maintain estimating pipeline activity.
  • Assist with negotiated projects, budget pricing, and design-assist opportunities.
Qualifications
  • 3+ years of Division 8 estimating experience.
  • Proficiency with Comsense Advantage or Comsense Enterprise required.
  • Strong knowledge of commercial doors, frames, finish hardware, access control openings, and Division 8 specifications.
  • Ability to read and interpret architectural drawings and construction documents.
  • Experience preparing estimates for healthcare, education, commercial, hospitality, government, or multifamily projects.
  • Strong organizational skills and attention to detail.
  • Excellent communication and customer service skills.
Preferred Qualifications
  • Experience with Allegion, ASSA ABLOY, Dormakaba, Von Duprin, Schlage, LCN, Norton, Hager, INOX, and related manufacturers.
  • Familiarity with hardware schedules and specification writing.
  • Experience with eMullion, Avaware, Procore, Bluebeam, or related industry software.
  • Existing contractor and construction industry relationships.
Compensation & Benefits
  • Competitive base salary.
  • Performance bonus and commission opportunities.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • 401(k) with company match.
  • Professional development and advancement opportunities.
Why Join Us?

Join a stable and growing Division 8 distributor with a strong reputation in the commercial construction industry. You'll work alongside experienced professionals, contribute to high-profile projects, and have opportunities for long-term career growth.