Division Order Analyst Jobs in Florida (NOW HIRING)

Full Time Management Gainesville, GA, US

Salary is dependent upon job qualifications.

Provides senior-level leadership of the Judicial Accountability Division, overseeing Treatment Services, Probation, and Pretrial Services across two counties. Responsible for strategic planning, operations, personnel, budgeting, and program effectiveness supporting approximately 5,000 defendants annually.

• Provide information, analysis, advice, and recommendations on administrative matters to the Court Administrator, and perform related work primarily in the areas of staff leadership and development, and operations management.
• Build a professional management team that fulfills the mission of the Courts and successfully meets strategic, operational, and programmatic goals.
• Provides leadership and direction to the court system in meeting its mission by establishing and accomplishing short and long-term strategic plans.
• Consult and collaborate with all judicial branch offices and agencies, regularly and effectively communicating with the judges of Superior, State, Magistrate, Juvenile, and Probate courts of Dawson and Hall counties, as well as the Clerks of Courts, Public Defender, District Attorney and Solicitor General offices.
• Work to ensure the efficient, fair, and positive disposition of approximately 5,000 annual cases, managing personnel, records, and overall performance of three departments directly supervising defendants and offenders.
• Develop and implement policies and procedures established by the judges, offering recommendations for improving access and efficiency, and fostering a circuit-wide culture of service and respect.
• Responsible, along with Department Directors, for recruitment, selection and termination of Judicial Accountability Division staff.
• Organize, prioritize and assign work activities in order to meet objectives, ensuring that departments have the proper resources needed to complete the assigned work, and providing progress and activity reports to the Court Administrator.
• Plan for immediate and future physical space needs for the courts.
• Prepare and deliver presentations and complex analysis, demonstrating effective written communication skills.
• Assist the Deputy Court Administrator and Treatment Services Director with managing the fiscal affairs of the courts, including state and federal grants.
• Establish expectations and provide employee performance feedback on an on‑going and annual basis, assisting department directors in establishing goals and objectives, monitoring those achievements, and counseling or instituting discipline as appropriate.
• Provides for orientation and on‑going training, mentoring and coaching to department directors and staff, making provisions to attend outside training.
• Assist in planning, organizing and coordinating programs that provide improved accountability services in accordance with court rules, internal operating procedures, policies and applicable laws.
• Work effectively with individuals from diverse backgrounds, building sustainable working relationships with other circuit personnel, officials, and the public.
• Understands, uses, and explains court‑specific computer applications to manage court processes, gather and analyze statistics, and create regular reports.
• Attend staff meetings and conferences to provide assistance and make recommendations to the Court Administrator on various matters of concern to the trial courts.
• Ensure the professional, effective and efficient operation of the courts and assure that the trial court judges remain properly informed about the affairs of the courts.
• Maintains confidentiality of departmental documentation and issues.
• Keep abreast of the general affairs of the trial courts and maintain a current level of knowledge of nationwide trends in the courts, including familiarity with the CACJ Standards for Accountability Courts.
• Promote and ensure adherence to organizational policies while fostering a culture of accountability.
• Lead by example, serving as a positive influence and role model to employees while fostering a respectful and productive work environment.
• Evaluate employee performance and behavior through ongoing monitoring and formal review processes, providing coaching and objective feedback to support alignment with organizational standards, professional growth, and implementation of performance improvement plans as needed.
• Maintain accurate documentation of employee performance, including achievements, areas for improvement, and disciplinary actions, and ensure all evaluation materials are completed and submitted in a timely and compliant manner.
• Regular and predictable attendance is required.
• Perform other related duties as assigned.

Education and Experience

• Bachelor’s Degree in Business, Public Administration, Criminal Justice, or related field required.
• Minimum five (5) years of progressive management experience, including judicial or related field experience.
• Equivalent combinations of education and experience may be considered.

Licenses and Certifications

• None required.

Knowledge, Skills, and Abilities

• Strong leadership, communication, and interpersonal skills.
• Knowledge of court systems, legal processes, and regulatory requirements.
• Ability to analyze complex data and make sound decisions.
• Proficiency in budgeting, planning, and organizational management.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem‑solving and critical thinking skills.
• Ability to build relationships with diverse stakeholders.
• Proficiency with computer systems and reporting tools.
• Ability to function in a managerial capacity for a division or organizational unit, including the ability to make decisions on procedural, technical and substantive levels.
• Knowledge of principles and practices of court processes and procedures, legal terminology, laws, rules, and regulations governing court operations.

ADA Minimum Qualifications

Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items of a minimum of 15lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

Sensory Requirements

Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Essential functions of this position continuously require the ability to either work with others or work alone.