Disney Archivist Jobs (NOW HIRING)

Job Description: Job Summary The Director of Legal Affairs oversees contract administration, regulatory compliance, and legal documentation within a telecommunications environment, with a strong focus on relationship management across internal teams and external partners. Manages contracts, agreements, and risk-related activities while ensuring compliance with federal, state, and industry regulations. Serves as a key liaison with regulatory agencies, municipalities, and cross-functional teams. Ideal candidates bring strong organizational skills and legal or paralegal experience in a fast-paced setting. Responsibilities Responsibilities and essential job functions include but are not limited to the following:Supervise Contracts/Legal AdministratorContract/Legal Administration: review and/or prepare, negotiate, and handle the progress of various contract, legal, maintenance agreements and other documents for ultimate signature by applicable Company officersManagement of Company’s document archiving and retrieval system (Cobblestone): input and manage contract, legal, insurance, business affairs, regulatory and other related documents into database upon completion, establish/set up/manage contract files, set critical data triggersReview, advise on, and/or distribute fully executed contract copies to appropriate internal staff and outside parties (customers, vendors, attorneys)Prepare, issue and/or revise NDA’s, Right of Entry Agreements, Master Agreements for Construction, Lump Sum Agreements, Staffing Agreements, various Sales agreements, etc.Prepare, issue, revise and maintain current Company website legal documents (i.e., MSA’s, Services Schedules, Privacy Policies, AUP’s, etc.)Interface with and aid Permit Coordinator and other Engineering personnel in establishing/registering Company entities as telecommunications provider with various local municipalities and in obtaining permits, providing requested Company information and documentation in support thereofProcess and manage Engineering requests for temporary and/or permanent easements with Disney, Central Florida Tourism Oversight District, and other applicable municipalities; track and complete the process through to recordation; preparation of Notices of Commencement and Permits for sameDraft and prepare correspondence to outside counsel, customers, etc.Manage and provide support on broad range of risk management matters, including handling customer and other requests for Smart City certificates of insurance (COI’s) and obtaining and maintaining same from vendors, etc.; handling COI triggers in Cobblestone and making contact (phone, fax, email) with vendors to obtain COI or renewal COI; assistance with coordinating annual policy renewal and audit information requests; review of vendor insurance certificates for compliance with purchase order and contract requirements; requesting and obtaining new and renewal Bonds for projects, as requiredKeeping Track of Contract expirationsHandling of company Business Affairs matters including but not limited to: preparing and tracking of corporate approvals and requests for corporate and/or financial documentation; requesting, instructing, and overseeing the filing and recordation of Smart City company name changes, address changes, etc. with Smart City’s Registered Agent vendor; supply timely and accurate information regarding permit processing, policies, and procedures; business licensesCoordinate and handle responses to local/state/federal Subpoena, Court Order for requested recordsAct in the capacity of the primary Company regulatory affairs and industry relations liaison and direct interface with the Florida Public Service Commission (FPSC), Federal Communications Commission (FCC), USAC, NECA, and other industry associations. Have extensive working knowledge of and familiarity with FPSC and FCC Rules and processes, Florida Statutes, etc., and monitor and coordinate the Company’s compliance therewith. Monitor and stay abreast of FPSC and FCC regulatory dockets, legislation, and all other state and federal industry regulatory issues, and keep Company apprised of sameFormulate and submit all Company Federal, State, and other regulatory, industry and other data and information request responses, quarterly/annual filings, certifications, etc., as required. File any requested and/or required FPSC General Exchange and/or Access Tariff revisionsPerform required research on entities causing fiber cuts and other damage to Smart City facilities necessary to send formal Notice to owners/principals of such entities; coordinate billing following completion of repairs to entities that cause the damagePrepare Facility Conflict Letters and Service Availability Letters for Engineering and/or SalesCoordinate Call Tracing/Trap and Trace RequestsCoordinate and handle annual customer/customer agent Due Diligence requestsCoordinate and handle Better Business Bureau Complaint responsesOversee and monitor Customer Bankruptcy filings received; filing of Proofs of ClaimsCoordinate and oversee Company Trademark matters and filings with NY outside counselMonitor, maintain, obtain, and implement customer agreement required annual Consumer Price Index increasesProvide notarization on Company documents, as requiredWorking with Insurance brokerage for requirements for necessary deposits or Bond’s for building on land controlled by Agencies such as railroads, gas companies, etc.Perform other duties and/or contribute to various projects working with minimal supervision, including helping other departments and team members, as requested by executives, upper management, supervisors, managers, or other department heads to meet company and departmental goals input and manage contract, legal, insurance, business affairs, regulatory and other related documents into database upon completion, establish/set up/manage contract files, set critical data triggersReview, advise on, and/or distribute fully executed contract copies to appropriate internal staff and outside parties (customers, vendors, attorneys)Prepare, issue and/or revise NDA’s, Right of Entry Agreements, Master Agreements for Construction, Lump Sum Agreements, Staffing Agreements, various Sales agreements, etc.Prepare, issue, revise and maintain current Company website legal documents (i.e., MSA’s, Services Schedules, Privacy Policies, AUP’s, etc.)Interface with and aid Permit Coordinator and other Engineering personnel in establishing/registering Company entities as telecommunications provider with various local municipalities and in obtaining permits, providing requested Company information and documentation in support thereofProcess and manage Engineering requests for temporary and/or permanent easements with Disney, RCID, and other applicable municipalities; track and complete the process through to recordation; preparation of Notices of Commencement and Permits for sameDraft and prepare correspondence to outside counsel, customers, etc.Manage and provide support on broad range of risk management matters, including handling customer and other requests for Smart City certificates of insurance (COI’s) and obtaining and maintaining same from vendors, etc.; handling COI triggers in Cobblestone and making contact (phone, fax, email) with vendors to obtain COI or renewal COI; assistance with coordinating annual policy renewal and audit information requests; review of vendor insurance certificates for compliance with purchase order and contract requirements; requesting and obtaining new and renewal Bonds for projects, as requiredHandling of company Business Affairs matters including but not limited to preparing and tracking of corporate approvals and requests for corporate and/or financial documentation; requesting, instructing, and overseeing the filing and recordation of Smart City company name changes, address changes, etc. with Smart City’s Registered Agent vendor; supply timely and accurate information regarding permit processing, policies, and procedures; business licensesCoordinate and handle responses to local/state/federal Subpoena, Court Order for requested recordsAct in the capacity of the primary Company regulatory affairs and industry relations liaison and direct interface with the Florida Public Service Commission (FPSC), Federal Communications Commission (FCC), USAC, NECA, and other industry associations. Have extensive working knowledge of and familiarity with FPSC and FCC Rules and processes, Florida Statutes, etc., and monitor and coordinate the Company’s compliance therewith. Monitor and stay abreast of FPSC and FCC regulatory dockets, legislation, and all other state and federal industry regulatory issues, and keep Company apprised of sameFormulate and submit all Company Federal, State, and other regulatory, industry and other data and information request responses, quarterly/annual filings, certifications, etc., as required. File any requested and/or required FPSC General Exchange and/or Access Tariff revisionsPerform required research on entities causing fiber cuts and other damage to Smart City facilities necessary to send formal Notice to owners/principals of such entities; coordinate billing following completion of repairs to entities that cause the damagePrepare Facility Conflict Letters and Service Availability Letters for Engineering and/or SalesCoordinate Call Tracing/Trap and Trace RequestsCoordinate and handle annual customer/customer agent Due Diligence requestsCoordinate and handle Better Business Bureau Complaint responsesOversee and monitor Customer Bankruptcy filings received; filing of Proofs of ClaimsCoordinate and oversee Company Trademark matters and filings with NY outside counselMonitor, maintain, obtain, and implement customer agreement required annual Consumer Price Index increasesProvide notarization on Company documents, as requiredPerform other duties and/or contribute to various projects working with minimal supervision, including helping other departments and team members, as requested by executives, upper management, supervisors, managers, or other department heads to meet company and departmental goals Qualifications – The ideal candidate for this position will demonstrate:A vital interest in contributing to the success of the department’s goalsCompetency and experience in Microsoft Office with advanced knowledge in Word and Outlook; proficiency in AdobeEffective verbal, written, and interpersonal skillsEagerness to adapt existing processes to new, improved systemsExcellent organizational skills, time management, initiative, attention to detail, follow throughExceptional customer service skills with an ability to explain complex situations in simple termsAbility to multi-task and accomplish tasks in fast-paced environment with minimal supervisionAbility to effectively work cross functionally with other teams with a collaborative and positive attitudePossess a proactive, rather than reactive, attitude within the team through mentoring and knowledge sharingSignificant understanding of telecommunications, regulatory influences, telephone industry standards, local telecom practices and procedures, local/city/state/government rules, and regulations required/highly desiredKnowledge of all state/local/RR permitting regulations regarding Right-of-Way, Property Rights, and Easements highly desired Working ConditionsIndoor office working environment with prolonged sitting.Hybrid work schedule with in-office and at-home workdays. Schedule may vary depending on business needs. Other RequirementsLaw Degree and/or Paralegal certification; Bachelor’s Degree is required.3 to 5 years related legal administrative or paralegal experience and/or training, with transactional emphasis5 or more years’ experience in Telecommunications and/or Utilities industry is highly preferredState of Florida Notary license is requiredMust be able to pass a criminal background check and drug screening Benefits Include (Full-Time Team Members)Competitive Salary Commensurate with ExperienceMedical, Dental, and VisionSupplemental Benefits - Accident, Critical Illness, Hospital CareLife and DisabilityFlexible Spending Accounts401K with MatchLife Assistance PlanWellness PlanVacation, Personal, Sick, and Holiday PayOngoing Professional Training & Educational Reimbursement ProgramTeam Member Recognition Programs Background Screening: As part of our standard hiring process for new employees, employment with Smart City will be contingent upon successful completion of a pre-employment drug screening, background check, and motor vehicle check. Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis. Smart City is an E-Verify employer. Equal Employment Opportunities: Smart City is committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments, or training. Disclaimers: The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions. In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Please be advised that Smart City does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Smart City, they are not for employment with us but may relate to another company with a similar name. NO OUTSIDE AGENCIES Smart City is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Smart City via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Smart City HR/Recruitment will be deemed the sole property of Smart City. No fee will be paid in the event the candidate is hired by Smart City as a result of the referral or through other means.