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Job Title: Finance and Grants Director

Job Status:
Regular, Full Time (40hrs/ week) (Estimated Annual Salary $65,000-$75,00 plus benefits)

Reports To: Executive Director

Office Location:
SARSSM Portland Office, with remote work from home, as possible/necessary.

Primary Responsibilities: The Finance Director supports SARSSM by maintaining the

Agency's financial records; recording financial transactions; managing accounts payable and receivable; reconciling bank statements and creating financial reports from that information; benefits administration; and prepping payroll. The Finance Director also maintains and manages government and private grant/contract reporting and tracking across multiple funding sources in coordination with the Associate Director and the Executive Director.

Responsibilities

Financial/Fiscal Management:

• Contribute to SARSSM Budgetary Strategic Planning & Program Development
• Contribute to financial compilation of SARSSM''s Annual Report
• Collaborate and assist in the preparation of the consolidated annual budget
• Prepare monthly and periodic financial reports for internal and external stakeholders
• Lead the Finance Committee including coordinating meetings, creating and presenting financial reports
• Monitor budget and fiscal compliance and provide forecasting on a periodic basis
• Maintain an orderly accounting system utilizing QuickBooks Online - Tracking of Accounts Payable /Receivable, monthly Profit and Loss statements, Agency Balance Sheets, Vendor W9s, and 1099s
• Manage payroll processing function and relationship with external payroll vendor; compile and submit payroll information on a bi-weekly payroll cycle, including the tracking of staff time and leave, according to contracts/grants; ensure payroll tax deposits, payroll tax returns, 403b payments, workplace giving and annual W2 and W3 forms are timely filed/submitted
• Prepare and record monthly costs allocations for all projects/grants
• Reconcile bank statements and monitor cash flow
• Prepare and retain records of other fiscal documents, Maine Charitable Solicitation License, MEMIC audits, and 403b audits
• Lead fiscal audits and 990 processes
• Develop and comply with internal financial policies and procedures and update them, as required. Maintain an up-to-date Financial Policies and Procedures Manual

Financial Grants Management:

• Develop and maintain a calendar of deadlines for reports and submissions
• Assist in preparation of grants/contracts budgets, budget narratives, and budget revisions
• Track and predict variations in the grant/contract budget expenditures and income, making recommendations to the Executive Director
• Submit all grant/contract financials with the approval of the Executive Director
• Ensure adequate reporting and recordkeeping for all grants and contracts
• Perform other duties, as assigned

Qualifications:

There are many paths into this work. If you bring a combination of relevant experience, leadership capacity, and a commitment to high-quality work-even if your background looks a little different-we encourage you to apply.

REQUIRED:

• Awareness of and sensitivity to issues of sexual victimization and social justice
• Bachelor's degree or equivalent and two years of related work experience.
• Excellent written and verbal communication skills, including excellent skills in business English and general office practice. Excellent math/computational skills
• Computer proficiency, and competence and experience with Excel, QuickBooks online (and proficient use of classes) and Office Software Platforms
• Excellent organizational skills and attention to detail
• Comfort with and ability to manage multiple projects and deadlines
• Post-secondary training in bookkeeping, grants management and/or related field
• Previous experience as a bookkeeper

Employment is conditional upon successful clearance of background screening including Child Abuse Registry, Maine Criminal and Federal Fingerprinting.

SARSSM is an Equal Opportunity Employer and will consider all qualified individuals, regardless of race, sex, gender identity/expression, language, religion, political affiliation, age, socio-economic status, physical appearance and abilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their role.In support of our values, SARSSM strives to ensure accurate, ethical, and equitable policies and practices.

We believe in regular assessment, reflection, and the pursuit of growth, whether on the individual level or as an organization.

The above is intended to describe the essential responsibilities, required skills, and minimum qualifications for the role. Additional duties as directed by the Executive Director may be assigned.