Department Of Defence Jobs (NOW HIRING)

BUSINESS SUPPORT OFFICER, NEW ZEALAND DEFENCE STAFF HAWAII

We’re looking for a Business Support Officer to join our Business Team Office with the New Zealand Defence Staff in Hawaii, USA.

What you will do
As a Business Support Officer HI, you will be responsible for;

· Co-coordinating and implementing the transfer arrangements for NZDF Personnel posted to and from Hawaii and continental US,

· Process all necessary paperwork through MFAT to the Office of Foreign Mission, US State Department,

· Liaise with and keep NZDF USA based families updated on administrative information.

· Co-ordinate, organise and process Business Travel administration for NZDS HI Staff and NZDS personnel.

· Check for accuracy and entitlement of Posting, RTNZ and monthly personal expense claims,

· Manage the inventory NZDF owned furniture in line with the furniture management replacement plan.

What we need
An individual who is able to work well within a small team, assimilate information quickly, and adapt to changing situations whilst remaining calm, with a current clean driver's license. The individual must have the ability to learn new processes and procedures and carry out required tasks to a high standard. This role is a permanent part-time role of 20hrs work per week.

Who we are
The New Zealand Defence Staff Washington and Hawaii fulfils two important roles on behalf of the New Zealand Government for the benefit of the New Zealand Defence Force (NZDF); firstly, through the offices of the military attachés it manages the bilateral military relationship between the NZDF and US DOD including single services and secondly; procures via commercial or the Foreign Military Sales process equipment and material for the NZDF.

The New Zealand Defence Staff Washington and Hawaii Business Office administers all NZDF personnel posted throughout the USA and Canada. Its mission is to ensure all NZDF personnel it administers are fully supported across all administrative aspects.

Why Us
Be part of an effective team, inspired to go the extra mile to help NZDF succeed, whilst working in a unique environment here in Hawaii We offer a competitive annual salary of $29,652.27 - $31,255.47 USD

Applications close at midnight Friday 11th September 2026.
ELIGIBILITY TO WORK IN THE UNITED STATES OF AMERICA

This is a permanent, locally employed position with terms and conditions being set in accordance with US employment regulations.

Applicants must be legally entitled to work in the US. Accordingly, you must either be a US citizen, a US lawful permanent resident ("Green Card" holder), or an A-1 or A-2 class visa holder or have a dependent visa with a valid employment authorization document.

If you do not have legal authority to work in the US under one of the above categories but are eligible to apply for an A-class visa on the basis of an offer of employment, you will be provided information on applying for the A-class visa after the offer of employment is made. If your visa application is denied by a US consular officer or if your work authorization or current visa expires, the offer of employment is void.

You will have to apply for an ‘A’ visa at a US Embassy or Consulate-General outside the US. The successful candidate is responsible for all costs, including travel and accommodation related to visa applications and commencement of employment.

The US Department of State is now limiting A-class visas for locally employed staff to five years and has ceased approving Employment Authorization Documents for dependents of locally engaged staff who hold A-class visas. Applicants who require an ‘A’ visa to take up a locally engaged position should be aware of this when considering applying for vacancies. Ongoing employment will at all times be based on an employee's capacity to lawfully reside and work in the United States.

SECURITY CLEARANCE INFORMATION

Applicants must be able to obtain and maintain the required level of NZ Government security clearance for the position applied for. The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:
Low level Security Clearance
• a US citizen, who has resided in this country continuously for at least the last five years, OR
• is a citizen of, and/or has resided continuously in one or more of the following countries for the last five years: either Australia, Canada, NZ, or the United Kingdom (UK); and has a background history that is verifiable and can be assessed as appropriate by the NZ Security Intelligence Service (NZSIS) towards a recommendation of suitability for a security clearance at this level.

TAX

All applicants must be aware of their own Tax requirements with working for Foreign Mission within the USA. The New Zealand Defence Staff Office does not hold or assist with an individual's Tax requirement.