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Contracting Assistant Jobs in Wisconsin (NOW HIRING)

Thrivent

Administrative Assistant

Oshkosh, WI · On-site

$18/hr

  • Retirement

  • PTO

Job Summary The Administrative Assistant provides front desk and administrative support for Apex ... contracting process, a verification of a candidate's background will be made to complete the hiring ...

Thrivent Financial

Administrative Assistant

Oshkosh, WI

$18/hr

  • Retirement

  • PTO

Job Summary The Administrative Assistant provides front desk and administrative support for Apex ... contracting process, a verification of a candidate's background will be made to complete the hiring ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What are the most commonly searched types of Contracting jobs in Wisconsin?

The most popular types of Contracting jobs in Wisconsin are:

What cities in Wisconsin are hiring for Contracting Assistant jobs?

Cities in Wisconsin with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Project Safety Professional (Renewable Energy)

Barton Malow

Madison, WI • On-site

Full-time

Re-posted 28 days ago

Barton Malow rating

7.4

Company rating: 7.4 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

Company:Barton Malow Company
Job Location: Madison, WI (Travel)
Position:Project Safety Professional (Renewable Energy)
REQ ID: 11939
POSITION SUMMARY
Barton Malow is seeking an experienced Project Safety Professional to exceed safety standards, conduct educational programs, ensure a secure working environment on our projects, and leverage their expertise to promote safety excellence. Travel is a must, as this position requires extended travel to project sites for successful execution of responsibilities.
KEY JOB RESPONSIBILITIES:
  • Manage the project safety standards to exceed customer and Barton Malow requirements.
  • Conduct safety meetings and educational programs; interface with labor and management representatives to discuss and resolve safety items.
  • Conduct project specific safety orientations, Toolbox Talks and all safety related meetings for all employees associated with work on the project.
  • Assist in controlling hazardous working conditions and unsafe activities through interface with site personnel, including all sub-contractors.
  • Assist with pre-job planning, auditing the process, and providing direct feedback for improvements.
  • Conduct incident investigations and submit reports to safety leadership.
  • Participate in incident reviews with project leadership, senior safety leadership, directors, and others as needed.
  • Document project safety program; including all accidents, safety violations, unsafe conditions/activities.

REQUIRED KNOWLEDGE, EDUCATION, EXPERIENCE, SKILLS, AND ABILITIES:
  • Bachelor's degree in occupational health & safety, or another related field is preferred.
  • Minimum of 4 years of Construction Safety Experience.
  • Willing to travel for extended periods of time for project assignments is essential.
  • This position requires shift work, which could include weekends and evenings.
  • Experience working in one or more of the following environments:
    • Industrial
    • Automotive
    • Energy
    • Data Center
  • OSHA 30 Hour certification.
  • Current First Aid, CPR, and AED certification.
  • OSHA 500 and NFPA 70 E certifications.
  • CHST certification is preferred.

Barton Malow is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, protected veteran status, or any other legally protected characteristic.
Unsolicited Resumes from Third-Party Recruiters: We do not accept unsolicited referrals from third-party recruiters unless such recruiters are engaged and under contract to provide candidates for a specified opening. Any unsolicited resumes submitted without prior agreement will be considered the property of Barton Malow with the right to engage at our sole discretion without any obligations or fees owed.

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