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Contracting Assistant Jobs in Wisconsin (NOW HIRING)

Robert Half

Administrative Assistant

Waukesha, WI · On-site

$22 - $25/hr

Work with contractors and internal staff to help relay updates connected to maintenance activities and property service matters. * Assist with audit-related administrative tasks, including gathering ...

New

Michels

  • Medical

  • Dental

  • Life

  • Retirement

Field Assistant - Michels Utility Service, Inc. Beaver Dam, WI; Beloit, WI; Fond du Lac, WI ... As a leading natural gas utility contractor, Michels Utility Services, Inc. has a reputation for ...

Michels

  • Medical

  • Dental

  • Life

  • Retirement

Field Assistant - Michels Utility Service, Inc. Beaver Dam, WI; Beloit, WI; Fond du Lac, WI ... As a leading natural gas utility contractor, Michels Utility Services, Inc. has a reputation for ...

WOWK-TV

Assistant Chief Engineer

Green Bay, WI · On-site

The Assistant Chief Engineer will assist with overseeing the day to day operations of the ... Communicates with and coordinates equipment maintenance and training with vendors/contractors

Greystar Real Estate Partners

$16.75 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Assistant Community Manager plays a critical role in our success. This role supports and ... Reviewing and submitting invoices from vendors, contractors, and service providers for payment.

Block Iron & Supply Company Inc.

PROJECT ASSISTANT

Madison, WI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

PROJECT ASSISTANT Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office ... Review meeting minutes and schedule updates from the General Contractor, communicating any changes ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What are the most commonly searched types of Contracting jobs in Wisconsin?

The most popular types of Contracting jobs in Wisconsin are:

What cities in Wisconsin are hiring for Contracting Assistant jobs?

Cities in Wisconsin with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Administrative Assistant

Robert Half

Waukesha, WI • On-site

$22 - $25/hr

Temporary

This job post has expired today. Applications are no longer accepted.

Job description

We are looking for a detail-oriented Administrative Assistant to support a property management team in Waukesha, Wisconsin. This Contract position is fully onsite and offers the opportunity to contribute to condominium and resident service operations in a collaborative office environment. The ideal candidate is comfortable managing a variety of administrative assignments, communicating with multiple stakeholders, and keeping daily workflows organized and accurate.
Responsibilities:
• Support the condominium division with day-to-day administrative work, ensuring documents, records, and requests are handled promptly and accurately.
• Respond to inbound calls professionally, manage difficult conversations with composure, and direct inquiries to the appropriate team members when needed.
• Draft, format, and prepare letters, notices, and other written communications for residents, vendors, and internal staff.
• Coordinate outgoing mail and assist with distribution of operational and resident-related correspondence.
• Work with contractors and internal staff to help relay updates connected to maintenance activities and property service matters.
• Assist with audit-related administrative tasks, including gathering information and organizing documentation for insurance reviews.
• Maintain detailed notes, update records, and enter information into spreadsheets and internal systems with a high degree of accuracy.
• Use Microsoft Word and other office tools to complete reports, correspondence, and project-based assignments while balancing requests from multiple team members.• At least 3 years of administrative assistant or office support experience.
• Strong written communication and typing skills with the ability to produce accurate, well-prepared documents.
• Experience handling inbound phone calls and interacting courteously with a wide range of callers.
• Proficiency with Microsoft Word and spreadsheet-based work, including data entry and document updates.
• Demonstrated ability to stay organized, manage several priorities at once, and follow direction from multiple colleagues.
• High attention to detail with strong note-taking and recordkeeping skills.
• Property management experience is preferred, especially within condominium, HOA, or resident-focused environments.
• Familiarity with building maintenance coordination or general property-related service work is an advantage.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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