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Contracting Assistant Jobs in Wisconsin (NOW HIRING)

Aspirus, Inc

WI · On-site

$130 - $180/hr

Day. VP- PAYOR CONTRACTING & NETWORK STRATEGY Aspirus Health in Wausau, WI is seeking a Vice President - Payor Contracting & Network Strategy to join our ASPIRUS NETWORK, INC team. The Vice President ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What are the most commonly searched types of Contracting jobs in Wisconsin?

The most popular types of Contracting jobs in Wisconsin are:

What cities in Wisconsin are hiring for Contracting Assistant jobs?

Cities in Wisconsin with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Enrollment and Contracting Specialist

Noble Community Clinics

Stevens Point, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 hours ago

Posted today

Job description

Enrollment & Contracting Specialist

Noble Community Clinics is seeking an Enrollment & Contracting Specialist to join our team. This position plays an important role in ensuring our providers and clinic locations maintain active participation with insurance payers and remain compliant with enrollment and contracting requirements.

The Enrollment & Contracting Specialist manages provider and site enrollment, payer contracting, revalidation, and credentialing-related activities. This role works closely with providers, internal departments, insurance payers, and external partners to ensure enrollment information is accurate, current, and completed within required timelines.

What You'll Do

Provider Enrollment & Credentialing

  • Complete enrollment for new providers with applicable insurance payers and clearinghouses in a timely and accurate manner.
  • Utilize Credential Stream to maintain, track, submit, and initiate provider enrollment and demographic information.
  • Maintain CAQH proxy access on behalf of providers.
  • Track provider, site, and contract renewals and expiration dates to prevent enrollment lapses.
  • Coordinate payer revalidations, renewals, and enrollment updates.

Payer Contracting & Relationships

  • Establish and maintain professional relationships with insurance payer contacts.
  • Serve as an organizational contact for payer enrollment and contracting questions and issues.
  • Research payer requirements and develop guidelines for new provider and site agreements as needed.
  • Monitor payer requirements and communicate changes to appropriate internal departments.

Issue Resolution & Compliance

  • Track, research, and assist with resolving enrollment-related denials, adjustments, and payer issues.
  • Assist with enrollment-related appeals and payer escalations.
  • Identify and escalate outstanding or pending enrollment and contract issues.
  • Maintain knowledge of payer requirements and the unique regulatory and operational requirements of Federally Qualified Health Centers (FQHCs).
  • Maintain patient confidentiality and comply with HIPAA requirements.

Collaboration & Customer Service

  • Partner with internal departments to resolve enrollment and payer-related issues.
  • Provide responsive, professional customer service to providers, coworkers, payers, and other external partners.
  • Maintain a positive and professional image of Noble Community Clinics.
What We're Looking For
  • High school diploma or equivalent required.
  • Previous payer enrollment, credentialing, or payer contracting experience preferred.
  • Strong computer skills, including proficiency with Microsoft Office applications required.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving abilities.
  • Excellent time management skills and the ability to meet deadlines.
  • Strong interpersonal and communication skills.
  • CPR certification required within six months of hire.
Why Join Noble Community Clinics?

At Noble, you'll be part of a mission-driven organization focused on providing accessible, high-quality healthcare to the communities we serve. Your work will directly support our providers and help ensure patients have continued access to care.

Benefits may include:

  • 20 days of PTO (accrual starts on day one)
  • 8 paid holidays
  • 401(k) with up to 5% employer match
  • Medical, dental, and vision insurance
  • Employer paid Short- and long-term disability and life insurance

Noble Community Clinics is an Equal Opportunity Employer.