Contract Project Coordinator Jobs in Springfield, MA

NO HEADHUNTERS: Wright Architectural Millwork is a well-established and innovative 100% employee-owned architectural millwork company with annual revenues between $28M and $30M. We are a trusted millwork subcontractor with long-standing client relationships in Connecticut, Massachusetts, as well as serving the greater Boston market.

Qualified candidates will require a minimum of 5 years’ experience in all phases of architectural millwork project management and an understanding of manufacturing practices. This is a full-time in-person position at our Chicopee, MA facility with the potential for remote work. 

Job requirements include:

•            Remain a constant contact between internal departments, clients, outside vendors, sub-contractors, and installers as it pertains to coordinating project completion.

•            Review all related project documents upon award and assignment including contract drawings, bulletins, RFI’s, specifications, quotes, estimating takeoffs, contracts, and schedules.

•            Development of the project schedule that will outline the project lifecycle.

•            Organize project handoff meeting between the following WAM departments: estimating / production / purchasing / engineering / project management.

•            Read and review the owner’s building rules and regulations; document and alert others of any specific concerns within the contract to be aware of.

•            Keep all WAM departments and external parties updated on all requirements of the project, including deadlines, changes to schedule or scope.

•            Provide accurate responses to questions that arise from any internal or external customer. This includes facilitating RFI’s to the GC and/or Architect.

•            Work with the GC to secure and understand all required coordination information integrated into contract scope.

•            Review and assist in the creation of shop drawing submittal package with an understanding of common millwork practices.

•            Track and review all potential cost change orders as they arise from various sources such as shop drawing markups, bulletins, CCD’s, SK’s, RFI’s, charge slips, emails, calls, etc. Compose a pricing request and forward all related documents to affected parties while maintaining deadlines for submission. Organize and present the subsequent Proposed Change Order to the GC.

•            Alert and notify all approved Proposed Change Order’s into the WAM engineering and WAM production departments.

•            Coordinate and track submittals of all material/finish samples and drawings.

•            Acquire accurate field measurements from the site as well as attending site virtual meetings, shop drawing reviews, and scope walks as required.

•            Accept, review, and file all documentation received from the contractor/design team and distribute accordingly (approved submittals, RFI’s, bulletins, etc.).

•            Align with engineering department to provide all pertinent information and coordination to ensure a complete package is provided for clear production drawings.

•            Create work orders with clear direction to the shop foreman and crews.

•            Facilitate deliveries and notices to internal and external parties.

•            Submit monthly billing requisitions and follow all billing and billing-related procedures, coordinating with WAM accounting department and the client. Constant follow up with the client to ensure billing is accurate and all requirements are met.

•            Coordinate closeout documentation. Gather required documents to submit to the contractor with assistance from WAM office manager and WAM accounting.

•            Keep the WAM department heads and others immediately updated about project status and issues that may impact client relations.

•            Ensure clients’ needs are met in a timely and cost-effective manner utilizing all the tools you have at your disposal.

•            Job position requires excellent use of the following skill sets: verbal/written communication, time management, planning, executing, decision-making, technical, organization, and a managerial mindset.

•            Other responsibilities as deemed necessary by WAM to ensure achievement of the requirements for this position.

•            Must pass a drug screen as a condition of employment.

•            Software: Innergy, Bluebeam Revu, Microsoft Outlook/Excel/Word

Salary:

80K - 100K annual salary commensurate of experience

Relocation assistance:

For the right candidate

Benefits:

100% ESOP (Employee Stock Ownership Program), health insurance, life insurance, dental, short- and long-term disability, 401K, bonus pool, PTO, company sponsored events, are but a few of the exceptional benefits offered.

If you are an individual looking for a rewarding and challenging experience and want to be an owner of a dynamic and successful team, then investigate a better opportunity – Wright Architectural Millwork. wrightmw.com

APPLICATION REQUIREMENTS: Please reply with a complete resume and (3) references to (NO HEADHUNTERS):

scottp@wrightmw.com