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Akin Gump

Conference Services Coordinator

Houston, TX · On-site

The Conference Services Coordinator is expected to maintain expertise in the tasks or services ... assist in staff development; implement standards of excellence and customer service. * In ...

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How much do conference service assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for conference service assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What is the role of a conference assistant?

A conference service assistant helps coordinate and support events by managing logistics, assisting attendees, and ensuring smooth operations. They may handle tasks such as registration, setting up venues, and providing customer service, often working with event management tools and maintaining communication with staff and clients.

What is a conference assistant?

A conference service assistant is responsible for supporting the planning and execution of conferences and events. Their duties often include coordinating logistics, assisting attendees, managing registration, and ensuring smooth event operations, typically requiring strong organizational and communication skills. They may work in hotels, conference centers, or corporate settings and often need to be adaptable and customer-focused.

What is a conference service attendant?

A conference service attendant is a staff member responsible for assisting with the setup, coordination, and support of events and meetings. They ensure that conference spaces are prepared, handle attendee needs, and coordinate with event organizers to ensure smooth operations, often working in hotels, convention centers, or event venues.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually. Advanced skills in project management, technology, or foreign languages can also increase earning potential.
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Conference Service Assistant jobs near you
Conference Services Coordinator

Conference Services Coordinator

VP Management

Charleston, WV

Full-time

Re-posted 9 days ago

Job description

Job Title: Conference Services Coordinator

Location: VP Management

Department: Sales & Catering

Reports To: Director of Sales

Position Summary:

The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction. 

Key Responsibilities:

Event Planning & Coordination

  • Collaborate with clients to understand event objectives, requirements, and preferences. 
  • Develop detailed event orders (BEOs) and timelines for internal departments.
  • Coordinate logistics including room setups, audiovisual needs, catering, signage, and décor.
  • Conduct site visits and preconference meetings with clients. 

Client Relations

  • Serve as the main point of contact for clients from contract signing through event completion.
  • Provide timely responses to inquiries and resolve issues with professionalism.
  • Build and maintain strong relationships to encourage repeat business and referrals.

Internal Communication

  • Liaise with banquet, culinary, front office, housekeeping, and engineering teams to ensure flawless execution. 
  • Communicate changes and updates promptly to all relevant departments.

 Administrative Duties

  •  Maintain accurate records of event details, contracts, and billing.
  •  Assist with invoicing and post-event follow-up including feedback collection.
  •  Support the sales team with proposals, contracts, and client communications as needed.

Sales Support

  • Participate in sales calls and presentations when required.
  •  Assist in up selling hotel services and amenities to maximize revenue.

Qualifications:

  • Bachelor's degree in Hospitality Management, Event Planning, or related field preferred.
  • 2+ years of experience in conference services, event planning, or hospitality.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in event management software and Microsoft Office Suite.
  • Ability to work flexible hours including evenings, weekends, and holidays as needed.

Physical Requirements:

  • Ability to stand and walk for extended periods.
  • Lift and carry up to 25 lbs occasionally.
  • Navigate event spaces and assist with setup oversight.