Community Program Assistant Jobs in Silver Spring, MD

Position Summary:  

The Community Program Coordinator plays a key role in supporting the planning, tracking, and communication of The Recycling Partnership’s community-based grant and project work. This highly collaborative role supports project management, cross-team coordination, grantee communication, and ongoing reporting across a range of initiatives.

The Community Program Coordinator also supports the Development team with grant administration, project development, and assists in monitoring project performance and outcomes. This position provides stakeholder communication, research, and administrative support, contributing to community grantmaking and consulting program delivery. This role requires strong organizational skills, attention to detail, and a willingness to learn and grow in a dynamic, impact-driven environment.

What You’ll Do: 

Project Coordination and Communication

• Monitor project budgets, timelines, and deliverables to ensure effective cross-team coordination.
• Manage regular reports and updates for funders, and internal/external stakeholders.
• Maintain organized project documentation and communication channels to support efficient project delivery.

Grant Administration and Development Support

• Assist with grant tracking and documentation using tools such as Notion and Airtable.
• Partner with the Development team to monitor contracts and identify potential grant and consulting opportunities.
• Learn and apply the fundamentals of grant development to help shape community project proposals.
• Support the submission of proposals to communities and funders to secure mission-aligned projects.

Program Support

• Maintain cumulative reports and track key implementation dates and project milestones.
• Collaborate with the Data and Analytics and MarCom teams to ensure accurate reporting and timely updates.
• Provide the requested project information to the team.
• Support the development and tracking of project proposals and outreach materials.

Grantee Engagement

• Communicate with grantees post-implementation to collect annual reports and verify HubSpot setup.
• Monitor ongoing program compliance and provide support to promote community success.

Research and Administrative Support

• Conduct research to support project planning, including multifamily housing and roadmap development.
• Monitor shared inboxes, HubSpot inquiries, Request-for-Proposal (RFP) updates and assist with coordinating team meetings and events.
• Track relevant news and community announcements to support outreach and planning efforts.
• Support the team with navigating internal processes like finance, vendor setup, grant mapping, data tracking, and research processes.

Required Skills & Qualifications: 

• 1-3 years of experience in project coordination, grant administration, program support, or a related field
• Strong written and verbal communication skills

• Excellent time management and organizational skills, with the ability to manage multiple priorities
• Detail-oriented and process-driven, with a focus on accuracy and consistency
• Ability to work both independently and collaboratively across teams
• Strong relationship management skills and commitment to supporting grantees and partners
• Proficiency in Microsoft Office Suite and willingness to learn new tools (e.g., Notion, Airtable, HubSpot)

Preferred Skills:  

• Experience in recycling, sustainability, or related fields
• Strong project management and organizational skills
• Ability to manage multiple priorities and shifting timelines
• Clear communication skills with internal and external partners
• Problem-solving skills and judgment to know when to seek support
• Proficiency with tools such as Google Workspace, Notion, and Airtable

Other Requirements: 

• This position will require overnight and out-of-state travel for business activities. 
• An employee driving on company business shall have a valid driver’s license.  An employee driving a privately-owned vehicle on company business shall have liability insurance on the privately-owned vehicle. 

• The employee must be able to successfully pass a background check. 

Perks of Working with TRP: 

A Comprehensive Benefits Package 

• Health Insurance Options (with 75% employer paid premiums) 
• Dental & Vision Insurance 
• 403(b) Retirement Plan with Company Match 
• Employer paid Life, STD, and LTD Insurance 
• 11 Paid Holidays 
• 4 Weeks of Mandatory Vacation per year (office closures) 
• Flexible PTO and Sick Leave
• 12 Weeks Paid Parental Leave  
• 529 Education Savings Plan 
• Cell Phone & Internet Stipend - $100/month 
• Annual remote work stipend - $1000 for your first year, $500 each year after supporting your home office setup 
• $500 annual professional development stipend

An Unmatched Company Culture  

• Work/Life Integration – we don’t just say it, we actually mean it 
• Flexible Schedules 
• Career Growth 
• Learning & Development Opportunities 
• Partnership Days 

and so much more… 

WE VALUE  EQUAL OPPORTUNITY: 

The Recycling Partnership is an equal opportunity employer. We prohibit discrimination based on race, color, ethnicity, religion, creed, sex, pregnancy, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, sexual orientation, gender, gender identity, gender expression, genetic information, or any other characteristic protected by applicable law. Our commitment to equal opportunity employment applies to all persons involved with The Partnership, including funders, grantees, and independent contractors.

The Partnership complies with all the applicable provisions of the Americans with Disabilities Act (ADA). We will not discriminate against any qualified employee or job applicant with respect to any terms, privileges, or conditions of employment because of a person’s disability or perceived disability so long as the employee can perform the essential functions of the job. This ADA policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.