Community Event Manager Jobs in Virginia (NOW HIRING)

TITLE: Manager, Events & Meetings

IMMEDIATE SUPERVISOR: Director, Events & Meetings

CLASSIFICATION:  This is a full-time, exempt position.

SALARY: Up to $63,000

HYBRID: Standard expectation of in office work Tuesday through Thursday, with remote work Mondays and Fridays.

TRAVEL: Must be able to travel nationally approximately 40 days, and internationally (possibly), including weekends over the course of the work year.

THE SEARCH

The nation’s largest college admission counseling association, the National Association for College Admission Counseling (NACAC), seeks an energetic, highly motivated professional to join the organization as Manager, Events & Meetings.

POSITION OVERVIEW & DESCRIPTION

The Manager, Events & Meetings, functions as an essential team member who helps carry out the department’s responsibility for planning and executing NACAC’s National College Fairs and other signature association events. Extensive travel required.

RESPONSIBILITIES:

• Supervise preparation of specific National College Fairs (NCF) as assigned
• Responsible for drafting Requests for Proposals (RFPs), vendor contract negotiation and onsite supervision with event facilities, decorators, hotels, security and facility personnel, paramedics, caterer, etc.
• Review NCF Exhibit Hall floor plans, assign booths, and serve as primary point of contact for exhibiting institutions
• Oversee each fair budget and reconcile invoices
• Aid in development and execution of various strategic initiatives involving the reimagination and redesign of the national college fair programs
• Help train new hires on various responsibilities and procedures associated with the position and, as needed, travel to fairs with the new hire
• Coordinate the development of attendee-facing materials to include onsite locator, email broadcasts, etc.
• Assist in the development of publicity and advertisements for the fairs, including developing relationships with local media outlets, other promotional publications, community-based organizations, and churches, as well as social media
• Serve as liaison to the local arrangements committee associated with each fair
• Complete program audits and reports utilized to evaluate the program
• In addition to NCF, provide general logistics support for the NACAC Conference and other association events and meetings as assigned
• Other duties as assigned

QUALIFICATIONS

• Bachelor's degree is preferred
• Two to four years of experience in exposition or event management
• Extreme attention to detail with high-volume activity
• Proficiency in Microsoft office and various computer software packages including Salesforce
• Flexibility to manage multiple projects with varying deadlines
• Customer service minded
• Passionate and inspired by NACAC’s mission and purpose
• Embodies NACAC’s staff values
• Must be able to travel nationally approximately 40 days, and internationally (possibly), including weekends over the course of the work year
• Ability to work effectively both individually and in a team
• Requires sitting for long periods of time as well as the ability to walk or stand for long periods of time on-site during events
• Bending to pack and unpack boxes and trunks for shipping and office set-up
• Some physical activity required (ability to lift up to 30 lbs; pack/unpack show shipment; onsite office set-up)

BENEFITS

• 403(b) and employer contribution
• Health insurance
• Dental insurance
• Disability insurance
• Vision insurance
• Employee assistance program
• Life insurance
• Generous paid time off
• Commuter benefits 

THE ASSOCIATION

NACAC is the largest association in the world supporting college admission and college counseling professionals who serve students as they make choices about pursuing postsecondary education. The association works to expand access to higher education through policy, advocacy, convening, education, and training. It has a membership of more than 28,000 member institutions and individuals, including postsecondary admission professionals, high school counselors, independent educational consultants, community-based organizations and more based throughout the United States and, increasingly, around the world.

NACAC commits to:

• Leading important initiatives resulting in a more diverse and inclusive student population
• Boldly influencing higher education policy
• Serving as a clearinghouse for readily accessible knowledge sharing, transformative professional development opportunities, and cutting-edge research
• Creating a membership that is reflective of the changing demographics among students
• To ensure the organization’s success, NACAC is committed to being innovative, nimble, and meeting the moment—working at the speed of light to stay ahead of the curve and to lead meaningful and impactful change.

NACAC staff members participated in strategic visioning sessions to reaffirm, as well as reimagine, its organizational values and guiding principles. The newly developed vision statement and values direct the CEO, the senior leadership group, and staff in their work together as they seek organizational and cultural transformation to better serve NACAC’s membership and external stakeholders, in service of the college admission counseling profession.

Staff Mission Statement:

We are the stewards of, and trusted source for, our diverse membership and the students they champion.

Staff Values:

• Collaboration
• Inclusivity
• Integrity
• Compassion
• Respect
• Innovation