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Collections Assistant Jobs in Massachusetts (NOW HIRING)

Smith College

Collections Registrar

Northampton, MA · On-site

$52K - $71K/yr

Exhibitions (10%): * Assist with logistics, paperwork, condition reporting, and installation ... Update Collections Management System with rights and reproductions information and work with ...

Kaizen Stackup

Collections Specialist

Boston, MA · On-site

$55K - $65K/yr

Stay up-to-date with relevant laws, regulations, and industry best practices in collections and credit management * Assist in the development and implementation of new collection strategies and ...

Kaizen Stackup

Collections Specialist

Boston, MA · On-site

$20 - $27.25/hr

Stay up-to-date with relevant laws, regulations, and industry best practices in collections and credit management * Assist in the development and implementation of new collection strategies and ...

Smith College

Collections Registrar

Northampton, MA

$52K - $71K/yr

Exhibitions (10%): * Assist with logistics, paperwork, condition reporting, and installation ... Update Collections Management System with rights and reproductions information and work with ...

Robert Half

Collections Specialist

Milford, MA · On-site

$24.70 - $28.60/hr

We are looking for a Collections Specialist to support a detail-oriented services organization ... * Assist with special projects within the finance function, including process support tied to ...

Harvard University

Collections Librarian

Cambridge, MA · On-site

May hire and supervise staff and student assistants. Collection Management and Access (20%) * Leads ... Participates in Collections Emergency Planning activities for Gutman Library. Course Materials ...

Harvard University

Collections Librarian

Cambridge, MA · On-site

$57/hr

May hire and supervise staff and student assistants. Collection Management and Access (20%) * Leads ... Participates in Collections Emergency Planning activities for Gutman Library. Course Materials ...

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Collections Assistant information

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How much do collections assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for collections assistant in Massachusetts is $21.88, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $25.19 per hour, depending on experience, location, and employer.

What are some common challenges faced by a collections assistant, and how can they be addressed?

Collections Assistants often encounter challenges such as managing a large volume of artifacts, maintaining accurate records, and ensuring proper handling procedures. Attention to detail is crucial, as even minor mistakes can lead to misplacement or damage of items. Collaborating closely with curators, conservators, and registrars helps ensure smooth operations. Staying organized and proactively communicating with team members are effective strategies to overcome these challenges.

What are the key skills and qualifications needed to thrive as a collections assistant?

To thrive as a Collections Assistant, you need attention to detail, organizational skills, and a background in library science, museum studies, or a related field. Familiarity with collection management systems, cataloging software, and database tools is typically required. Strong communication, teamwork, and problem-solving abilities help you interact effectively with colleagues and handle delicate or valuable materials responsibly. These skills ensure accurate record-keeping, preservation of collections, and smooth daily operations in museums or libraries.

What is the difference between Collections Assistant vs Accounts Receivable Clerk?

AspectCollections AssistantAccounts Receivable Clerk
Primary RoleFocuses on contacting clients to collect overdue paymentsManages invoicing, payment processing, and recording transactions
Required SkillsCommunication, negotiation, debt collectionData entry, accounting software, attention to detail
Work EnvironmentOffice setting, often in finance or credit departmentsOffice environment, finance or accounting teams
Common Industry UsageFinance, credit control, collections departmentsAccounting, finance, billing departments

While both roles are involved in financial processes, a Collections Assistant primarily focuses on recovering overdue payments through client contact, whereas an Accounts Receivable Clerk handles invoicing, recording payments, and maintaining financial records. Understanding these differences helps in choosing the right career path or job search focus.

What is a collections assistant?

Collections Assistants are professionals who help manage, organize, and care for collections within museums, galleries, libraries, or archives. Their duties typically include cataloging new items, maintaining records, preparing objects for exhibition or storage, and assisting with inventory checks. They often work closely with curators and conservators to ensure the proper handling and preservation of valuable or historical items. This role may also involve helping with research requests and supporting public access to collections.
What are the most commonly searched types of Collections jobs in Massachusetts? The most popular types of Collections jobs in Massachusetts are:
What are popular job titles related to Collections Assistant jobs in Massachusetts? For Collections Assistant jobs in Massachusetts, the most frequently searched job titles are:
What job categories do people searching Collections Assistant jobs in Massachusetts look for? The top searched job categories for Collections Assistant jobs in Massachusetts are:
What cities in Massachusetts are hiring for Collections Assistant jobs? Cities in Massachusetts with the most Collections Assistant job openings:
Collections Assistant jobs near you
Infographic showing various Collections Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,511 per year, or $21.9 per hour.

Archives and Special Collections Assistant (Library Assistant II)

Framingham State College

Framingham, MA • On-site

Other

Re-posted 4 days ago

Job description


GENERAL STATEMENT OF DUTIES:
Under the supervision of Archivist/Special Collections Librarian, the Archives and Special Collections Library Assistant (officially classified as Library Assistant II) works primarily in the Archives and Special Collections areas of the library.
See full Librarian Assistant classification specifications.
SUPERVISION RECEIVED:
Works under the general supervision and review of the Archivist/Special Collections Librarian.
SUPERVISION EXERCISED:
May supervise student workers and interns under direction of Archivist
EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:
  • Assist with requests from faculty, staff, students, alumni, and outside patrons.
  • Supervise student workers, interns, and patrons using archival and special collections materials and the Special Collections Reading Room.
  • Assist with supervising students and interns assigned to archives/special collections.
  • Locate, retrieve, and return to proper locations archival materials in a safe and efficient manner.
  • Arrange, process, describe, and preserve archives, manuscript, and image collections, using established standards and local policies and procedures set by the Archivist/Special Collections Librarian.
  • Tracks and compiles patron usage statistics and logs on use of the archives and special collections.
  • Organizes and copies archival materials as needed.
  • Collaborate with Archivist/Special Collections Librarian on a wide range of initiatives, including physical and digital exhibits, preservation projects, special events, tours and class visits.
  • Enter data in and manage Excel and Access databases, and prepare lists using Microsoft Word.
  • Use standard archival and filing procedures to inventory collections, do filing, and create lists of Honors Thesis papers and other collections as needed.
  • Organize and prepare materials for digitization.
  • Attend department and library meetings, serve on appropriate staff work groups, and participate in necessary training.
  • Perform projects and other duties as assigned by supervisor.
  • Staff library front desk as assigned
WORKING CONDITIONS:
Works in library archives and special collections rooms and in office. Must have the ability to safely lift/move boxes and push book trucks of up to 40 pounds.
Requirements:
MINIMUM QUALIFICATIONS:
Applicants must have at least (A) one year of full-time, or equivalent part-time paraprofessional or clerical experience as a library assistant, preferably with archival and special collections in a library, museum, or similar context, or (B) any combination of the required experience and the substitution below.
Substitutions:
An Associate's degree or higher may be substituted for the required experience. *
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
ADDITIONAL QUALIFICATIONS:
  • Detail-oriented and able to work with accuracy
  • Excellent organizational and planning skills
  • Proven ability to work independently and follow-through and resolve tasks and issues to completion
  • Able to ensure proper handling, care, storage, preservations, and tracking of collection items
  • Proficiency in use of the Internet, Excel, and other Microsoft Office products
  • Ability to understand and apply Library and university procedures and guidelines
  • Ability to prepare general reports
  • Strong interpersonal and communication skills, with the ability to work effectively with diverse individuals and communities
  • Sound judgment, problem-solving skills, and the capacity to manage multiple projects effectively
  • Ability to safely lift boxes and push book trucks of up to 40 pounds.
PREFERRED QUALIFICATIONS:
Basic experience or understanding of archives and special collections
Experience handling or preserving rare or fragile documents, objects, and other materials
Additional Information:
This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a union title of Library Assistant II. The bi-weekly pay rate is $1,872.37 (grade 12, step 1).
Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.
Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.
Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.
Application Instructions:
Candidates must apply online by submitting:
  • Cover Letter,
  • Resume/CV,
  • Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application).

For best consideration, please submit application materials by July 27, 2026. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee.
Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.
Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.

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