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Clerical Assistant Jobs in Virginia (NOW HIRING)

Chesapeake Public Schools

Substitute-Clerical

Chesapeake, VA · On-site

$16.50 - $21.50/hr

SUBSTITUTE SCHOOL CLERICAL/SECRETARY Department: Multiple - Substitute GENERAL PURPOSE This position performs difficult skilled clerical work preparing and maintaining fiscal and related school ...

York County School Division

Clerical Substitute

Yorktown, VA · On-site

$15 - $19.75/hr

SUBSTITUTE CLERICAL POSITION This Position is: Non-Exempt Primary Function: Assistswith providing clerical office support in a school office or department. Minimum Qualifications: * High school ...

York County School Division

Clerical Substitute

Yorktown, VA · On-site

$15 - $19.75/hr

SUBSTITUTE CLERICAL POSITION This Position is: Non-Exempt Primary Function: Assistswith providing clerical office support in a school office or department. Minimum Qualifications: * High school ...

Three Saints Bay, LLC

Clerical III (6047)

Norfolk, VA · On-site

$20.13/hr

GVI Inc., a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Clerical IIIin Norfolk, VA. Join a Team Supporting the U.S. Maritime Mission GVI is ...

Gateway Ventures, Inc.

Clerical III (6047)

Norfolk, VA · On-site

$20.13/hr

GVI Inc., a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Clerical IIIin Norfolk, VA. Join a Team Supporting the U.S. Maritime Mission GVI is ...

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All JobsClerical JobsClerical Assistant JobsClerical Assistant Jobs in Virginia

Clerical Assistant information

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How much do clerical assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for clerical assistant in Virginia is $18.85, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $21.20 per hour, depending on experience, location, and employer.

What is a clerical assistant?

A clerical assistant performs a variety of administrative tasks for an office. In this career, your job duties can vary significantly based on the industry. However, typical responsibilities include answering telephone calls from potential customers, handling all aspects of the office mail, and entering data into the company’s computer systems. The qualifications needed for a career as a clerical assistant include a high school diploma or GED certificate. You also need strong organizational, communication, and customer service skills. This is often an entry-level position, but administrative experience is beneficial.

What are the key skills and qualifications needed to thrive as a clerical assistant, and why are they important?

To thrive as a Clerical Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and common office equipment is typically required. Excellent verbal and written communication, time management, and a proactive attitude are important soft skills. These skills ensure accurate record-keeping, efficient workflow, and effective support for colleagues and supervisors.

What are some common challenges clerical assistants face in managing multiple tasks, and how can they effectively prioritize their workload?

Clerical Assistants often juggle various responsibilities such as data entry, scheduling, filing, and responding to correspondence. One common challenge is managing competing deadlines and interruptions. To stay organized, it's helpful to use digital calendars or task management tools, set aside specific times for routine tasks, and communicate proactively with supervisors about urgent priorities. Developing strong time management and organizational skills can make it easier to adapt to shifting demands and ensure all assignments are completed accurately and on time.

What is the difference between Clerical Assistant vs Office Clerk?

AspectClerical AssistantOffice Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with office equipment
Work EnvironmentAdministrative offices, schools, healthcare facilitiesCorporate offices, government agencies, retail settings
Employer & Industry UsageEducational, healthcare, nonprofit sectorsBusiness, government, retail sectors
Common Search & ComparisonOften compared for administrative support rolesSimilar roles involving clerical tasks

The main difference between a Clerical Assistant and an Office Clerk lies in their typical work environments and specific responsibilities. Clerical Assistants often support administrative functions in educational or healthcare settings, while Office Clerks are more common in corporate or government offices. Both roles require similar credentials and focus on clerical tasks, but their industry usage and daily duties can vary.

Do clerical assistant jobs require a degree?

Clerical assistant jobs typically do not require a college degree, but employers often prefer candidates with a high school diploma or equivalent. Strong organizational skills, proficiency with office software, and attention to detail are important for this role.

What are the duties of a clerical assistant?

A clerical assistant performs administrative tasks such as data entry, filing, answering phones, scheduling appointments, and managing correspondence. They often use office software like Microsoft Office and require good organizational and communication skills to support daily office operations.

What is the average salary for a clerical assistant?

The average salary for a clerical assistant in the United States is approximately $30,000 to $35,000 per year. Salaries can vary based on experience, location, and the specific employer, with some positions offering additional benefits or opportunities for advancement.
More about Clerical Assistant jobs

What are the most commonly searched types of Clerical jobs in Virginia?

The most popular types of Clerical jobs in Virginia are:

What cities in Virginia are hiring for Clerical Assistant jobs?

Cities in Virginia with the most Clerical Assistant job openings:

Clerical Assistant jobs near you
Infographic showing various Clerical Assistant job openings in Virginia as of August 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution, with an average salary of $39,213 per year, or $18.9 per hour.

HCV Clerical Assistant

Roanoke Redevelopment and Housing Authority

Roanoke, VA • On-site

$16.75 - $21.75/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Key responsibilities

  • Responds to client and landlord inquiries regarding rent, charges, maintenance issues, fines, and related concerns.

  • Assists with managing the Housing Choice Voucher waiting list and supports lease-up processes.

  • Performs general administrative tasks such as maintaining records, data entry, scheduling interviews, and supporting office operations.

Job description

DEFINITION AND PURPOSE:

This position provides administrative and client support services for the Housing Choice Voucher (HCV) Program. The role assists HCV Case Specialists, the HCV Manager, and program participants by maintaining accurate records, supporting office operations, coordinating communications, and helping ensure smooth delivery of housing assistance services. The position serves as a key point of contact for clients and landlords while ensuring compliance with program procedures and policies.

ORGANIZATIONAL RELATIONSHIP:

  • Supervised by: Housing Choice Voucher Manage
  • Supervises: No Supervisory Responsibilities
  • Coordinates with: Internal Departments, Vendors, Internal Leadership, Residents, Landlords

RESPONSIBILITIES:

  • Responds to client and landlord inquiries regarding rent, charges, maintenance issues, fines, and related concerns.
  • Communicates complaints regarding landlord maintenance or repair issues to the HCV Manager and follows up as needed.
  • Provides guidance to clients and landlords on program procedures and routine processes.
  • Assists with managing the Housing Choice Voucher waiting list.
  • Supports clients and the public in completing required forms and documents.
  • Maintains office traffic logs and monitors waiting area activities.
  • Answers and routes incoming phone calls promptly and in a professional manner.
  • Organizes, updates, and maintains departmental files and records.
  • Performs data entry for applications and assists with scheduling interviews.
  • Supports lease-ups by assisting clients and landlords with signing leases and contracts.
  • Assists with the monthly re-examination and recertification process.
  • Conducts general administrative and office support tasks as assigned.
  • Follows all policies and procedures outlined in the HCV Administrative Plan.
  • Performs other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Strong customer service and communication skills.
  • Ability to handle sensitive client inquiries professionally and accurately.
  • Administrative and clerical skills, including filing, recordkeeping, and document organization.
  • Data entry accuracy and attention to detail.
  • Ability to manage multiple tasks such as scheduling, phone coordination, and office support.
  • Basic knowledge of office systems, forms, and procedures.
  • Familiarity with or ability to learn housing assistance program processes (HCV guidelines).
  • Organizational skills for maintaining logs, files, and waiting lists.
  • Ability to work independently while supporting a team environment.

TRAINING, EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent required; relevant degree preferred.
  • Minimum of 2 years experience in administrative support, clerical work, reception, data entry, office administration, housing programs or social work; or a combination of education and experience.

SPECIAL REQUIREMENTS:

  • Must have a valid Virginia Operators license with a good driving record and reliable transportation.
  • Must pass drug and complete background screenings.
  • Must be free to travel as necessary.
  • Basic proficiency in office software and data entry systems.
  • Ability to work with confidential client information in compliance with housing program regulations.

WORKING CONDITIONS:

  • Physical Activity of this position: walking, fingering-picking, pinching, and typing.
  • Physical Requirements of this position: Light work exerting up to 25lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects.

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job.It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

RRHA hires only U.S. Citizens and lawfully authorized aliens.

Equal Opportunity Employer/Drug Free Workplace

#HP