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Catering Administrative Assistant Jobs (NOW HIRING)

dhm

Sales and Catering Administrative Assistant

Rockwall, TX · On-site

$17.25 - $22.25/hr

JOB SUMMARY The Sales and Catering Administrative Assistant supports the Sales & Events departments. This position reports to the Director of Sales & Marketing, adheres to Company standards and ...

Hilton Anchorage

Catering Admin

Anchorage, AK · On-site

The Catering Administrative Assistant provides administrative and operational support to the Catering team. This position helps coordinate meetings, banquets, weddings, and other events while ...

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How much do catering administrative assistant jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for catering administrative assistant in the United States is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $19.23 per hour, depending on experience, location, and employer.

What is the difference between Catering Administrative Assistant vs Catering Coordinator?

AspectCatering Administrative AssistantCatering Coordinator
Primary RoleProvides administrative support, handles scheduling, and manages client communicationsPlans, organizes, and oversees catering events from start to finish
Required SkillsAdministrative skills, customer service, basic knowledge of cateringEvent planning, coordination, vendor management
Work EnvironmentOffice setting, some event site visitsOn-site at events, client meetings, vendor interactions
Common UsageUsed by employers for support roles in catering companiesUsed for roles managing the entire event process

The Catering Administrative Assistant primarily handles administrative tasks supporting catering operations, while the Catering Coordinator actively manages and executes catering events. Both roles require strong communication skills, but the Coordinator role involves more event planning and on-site responsibilities.

What are the key skills and qualifications needed to thrive as a catering administrative assistant?

To thrive as a Catering Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by experience in hospitality or event planning. Familiarity with catering management software, Microsoft Office Suite, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you coordinate effectively with clients and team members. These skills ensure seamless event execution, client satisfaction, and efficient handling of administrative tasks in a dynamic catering environment.

What is a catering administrative assistant?

Catering Administrative Assistants are professionals who support catering managers and teams by handling various administrative and organizational tasks. Their responsibilities often include scheduling events, managing client communications, preparing invoices and contracts, coordinating with vendors, and maintaining records. They help ensure that catering events run smoothly by handling the behind-the-scenes details, allowing the catering staff to focus on food preparation and service. This role requires strong organizational skills, attention to detail, and excellent communication abilities.

What are some common challenges faced by catering administrative assistants, and how can they be managed effectively?

Catering Administrative Assistants often juggle multiple tasks such as managing event schedules, coordinating with vendors, and handling last-minute client changes. Balancing these responsibilities while maintaining attention to detail can be challenging, especially during peak event seasons. Effective time management, clear communication with catering staff and clients, and proficiency with scheduling or event management software can help manage these challenges. Proactively anticipating potential issues and staying organized are key strategies for success in this role.
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Catering Administrative Assistant jobs near you
Infographic showing various Catering Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, 1% Temporary, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,050 per year, or $18.8 per hour.

Catering Administrative Assistant

The Pacific Club

Honolulu, HI • On-site

$23 - $25/hr

Full-time

Posted yesterday

New

Job description

Core Values
The Pacific Club is more than a workplace - it’s a community. Guided by our values of Teamwork, Mutual Respect, Positive Attitude, Communication, and Lasting Impressions, we take pride in creating an environment where both our members and our employees feel valued, supported, and inspired.

Position Summary
Serves as the primary point of contact for all inbound catering inquiries, managing communications via phone, email, and interoffice channels. Provides administrative and operational support to promote the Club’s dining facilities for private banquets, social gatherings, and member-related events.   Ensures accurate event documentation, timely coordination of details, and seamless communication across departments to deliver exceptional member experiences.

Essential Duties and Responsibilities:
  • Handle inbound catering calls, emails, and interoffice messages.
  • Assist Catering Coordinator with reservations and event details.
  • Enter menus/events in system and maintain banquet listings.
  • Prepare and distribute Banquet Event Orders (BEOs) and confirm reservations.
  • Ensure menus, counts, and signed documents are logged and filed.
  • Send invoices and post-event questionnaires; redirect large event inquiries.
  • Collect event planning information, confirm room reservations, and request deposits.
  • Support special projects, deliveries, decorations, and administrative tasks.
  • Assist with event billing, invoicing, and weekend club events as needed.

Required Key Skills and Qualifications:
  • High School Diploma or GED; college degree (preferred).
  • Strong organizational skills, attention to detail ability to multi-task.
  • Exceptional telephone etiquette and hospitality service.
  • Requires problem-solving and judgment, alertness, and strong attention to detail.
  • Able to learn North Star System software to log in events, input menus, Sundries and comments.
  • Word, Excel, F&B software background (preferred).
  • Experience in Food and beverage (preferred).
  • Experience in Hospitality (preferred).

Work Schedule: Monday to Friday

Working Conditions:
Work Environment:
  • In office and in outlets throughout the Club.
Mental and Physical Demands:
  • Ability to lift 25 lbs.