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How much do catering administrative assistant jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for catering administrative assistant in the United States is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $19.23 per hour, depending on experience, location, and employer.

What is a catering administrative assistant?

Catering Administrative Assistants are professionals who support catering managers and teams by handling various administrative and organizational tasks. Their responsibilities often include scheduling events, managing client communications, preparing invoices and contracts, coordinating with vendors, and maintaining records. They help ensure that catering events run smoothly by handling the behind-the-scenes details, allowing the catering staff to focus on food preparation and service. This role requires strong organizational skills, attention to detail, and excellent communication abilities.

What are the key skills and qualifications needed to thrive as a catering administrative assistant?

To thrive as a Catering Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by experience in hospitality or event planning. Familiarity with catering management software, Microsoft Office Suite, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you coordinate effectively with clients and team members. These skills ensure seamless event execution, client satisfaction, and efficient handling of administrative tasks in a dynamic catering environment.

What are some common challenges faced by catering administrative assistants, and how can they be managed effectively?

Catering Administrative Assistants often juggle multiple tasks such as managing event schedules, coordinating with vendors, and handling last-minute client changes. Balancing these responsibilities while maintaining attention to detail can be challenging, especially during peak event seasons. Effective time management, clear communication with catering staff and clients, and proficiency with scheduling or event management software can help manage these challenges. Proactively anticipating potential issues and staying organized are key strategies for success in this role.

What is the difference between Catering Administrative Assistant vs Catering Coordinator?

AspectCatering Administrative AssistantCatering Coordinator
Primary RoleProvides administrative support, handles scheduling, and manages client communicationsPlans, organizes, and oversees catering events from start to finish
Required SkillsAdministrative skills, customer service, basic knowledge of cateringEvent planning, coordination, vendor management
Work EnvironmentOffice setting, some event site visitsOn-site at events, client meetings, vendor interactions
Common UsageUsed by employers for support roles in catering companiesUsed for roles managing the entire event process

The Catering Administrative Assistant primarily handles administrative tasks supporting catering operations, while the Catering Coordinator actively manages and executes catering events. Both roles require strong communication skills, but the Coordinator role involves more event planning and on-site responsibilities.

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What job categories do people searching Catering Administrative Assistant jobs look for?

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Catering Administrative Assistant jobs near you
Infographic showing various Catering Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,050 per year, or $18.8 per hour.

Catering Administrative Assistant

Bronx, NY • On-site

MBJ Food Services
See more jobs at MBJ Food Servicesexternal

$20 - $25/hr

Full-time

Retirement, PTO

Posted 17 days ago

Job description

The Catering Administrative Assistant supports a small team by managing daily administrative tasks and ensuring efficient office operations within a catering environment. Reporting to multiple supervisors, this role involves limited local travel and relies on standard office software to facilitate smooth communication and organization.

Responsibilities

  • Perform accurate data entry and maintain records
  • Manage scheduling and calendar coordination
  • Provide customer support and handle correspondence
  • Organize filing systems and office supplies
  • Handle phone communications professionally
  • Assist with event planning and coordination
  • Communicate order details to kitchen staff

Required Qualifications

  • Proficient in Microsoft Office and data entry
  • Strong customer service and communication skills
  • Effective time management and organizational abilities
  • Problem-solving aptitude
  • Bilingual - Spanish

Preferred Qualifications

  • 5+ years of experience in office administration
  • Food Handlers License, NYC Dept of Health
  • Experience in event coordination

Company Description

For more than 45 years, MBJ Food Services has been a trusted provider of campus dining and catering solutions throughout New York City. As a second-generation, family-owned and certified M/WBE company, we continue to expand our operations across multiple college campuses.

We're looking for professionals who enjoy working in a collaborative, fast-paced environment and want to be part of a growing company where their contributions have a direct impact. If you're detail-oriented, dependable, and take pride in your work, we'd love to meet you.