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Catering Administrative Assistant Jobs (NOW HIRING)

Hilton Anchorage

Catering Admin

Anchorage, AK · On-site

The Catering Administrative Assistant provides administrative and operational support to the Catering team. This position helps coordinate meetings, banquets, weddings, and other events while ...

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Catering Administrative Assistant information

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How much do catering administrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for catering administrative assistant in the United States is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $19.23 per hour, depending on experience, location, and employer.

What is the difference between Catering Administrative Assistant vs Catering Coordinator?

AspectCatering Administrative AssistantCatering Coordinator
Primary RoleProvides administrative support, handles scheduling, and manages client communicationsPlans, organizes, and oversees catering events from start to finish
Required SkillsAdministrative skills, customer service, basic knowledge of cateringEvent planning, coordination, vendor management
Work EnvironmentOffice setting, some event site visitsOn-site at events, client meetings, vendor interactions
Common UsageUsed by employers for support roles in catering companiesUsed for roles managing the entire event process

The Catering Administrative Assistant primarily handles administrative tasks supporting catering operations, while the Catering Coordinator actively manages and executes catering events. Both roles require strong communication skills, but the Coordinator role involves more event planning and on-site responsibilities.

What are the key skills and qualifications needed to thrive as a catering administrative assistant?

To thrive as a Catering Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by experience in hospitality or event planning. Familiarity with catering management software, Microsoft Office Suite, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you coordinate effectively with clients and team members. These skills ensure seamless event execution, client satisfaction, and efficient handling of administrative tasks in a dynamic catering environment.

What is a catering administrative assistant?

Catering Administrative Assistants are professionals who support catering managers and teams by handling various administrative and organizational tasks. Their responsibilities often include scheduling events, managing client communications, preparing invoices and contracts, coordinating with vendors, and maintaining records. They help ensure that catering events run smoothly by handling the behind-the-scenes details, allowing the catering staff to focus on food preparation and service. This role requires strong organizational skills, attention to detail, and excellent communication abilities.

What are some common challenges faced by catering administrative assistants, and how can they be managed effectively?

Catering Administrative Assistants often juggle multiple tasks such as managing event schedules, coordinating with vendors, and handling last-minute client changes. Balancing these responsibilities while maintaining attention to detail can be challenging, especially during peak event seasons. Effective time management, clear communication with catering staff and clients, and proficiency with scheduling or event management software can help manage these challenges. Proactively anticipating potential issues and staying organized are key strategies for success in this role.
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What job categories do people searching Catering Administrative Assistant jobs look for? The top searched job categories for Catering Administrative Assistant jobs are:
Catering Administrative Assistant jobs near you
Infographic showing various Catering Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, 1% Temporary, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,050 per year, or $18.8 per hour.

Catering Admin

Hilton Anchorage

Anchorage, AK • On-site

Full-time

Posted 12 days ago

Job description

The Catering Administrative Assistant provides administrative and operational support to the Catering team. This position helps coordinate meetings, banquets, weddings, and other events while ensuring accurate communication between clients and hotel departments.

Key Responsibilities:
  • Assist with preparing contracts, proposals, banquet event orders, menus, and event documents.
  • Respond to client inquiries and direct leads to the appropriate manager.
  • Maintain event files, calendars, contact information, and catering systems.
  • Collect event details, including guest counts, menus, room setup, timelines, and billing instructions.
  • Distribute banquet event orders and event updates to hotel departments.
  • Communicate changes promptly to Banquets, Culinary, Front Office, Engineering, and Housekeeping.
  • Schedule appointments, site tours, tastings, and planning meetings.
  • Prepare signage, menus, place cards, and other event materials.
  • Track deposits, payments, signed contracts, and required documentation.
  • Assist with group rooming lists and reservation details when needed.
  • Attend event and banquet meetings and take accurate notes.
  • Follow up with clients before and after events.
  • Support events on-site when operational assistance is required.
  • Maintain professional communication and protect confidential guest and business information.
  • Perform other duties assigned by hotel leadership.

Qualifications:
  • Previous administrative, hospitality, catering, sales, or customer-service experience preferred.
  • Strong written and verbal communication skills.
  • Excellent organization and attention to detail.
  • Ability to manage multiple deadlines and last-minute changes.
  • Proficiency in Microsoft Outlook, Word, and Excel.
  • Experience with hotel sales, catering, or property-management systems is preferred.
  • Professional, dependable, and comfortable working with clients and hotel departments.
  • Ability to work occasional evenings, weekends, and holidays based on event needs.