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Cataloging Assistant Jobs in Minnesota (NOW HIRING)

CoreCivic

Library Aide

Appleton, MN · On-site

$19.38/hr

Search catalog files, biographical dictionaries and indexes, and examines content of reference materials to assist individuals in locating and selecting materials. Recommend acquisition materials ...

Hansen Auction Group

Sales Manager

Princeton, MN · On-site

Clearly communicate company services, cataloging expectations, seller commissions, and online auction processes. * Assist the Office Manager in gathering seller information and facilitating contract ...

CoreCivic

Library Aide

Appleton, MN · On-site

$13.75 - $16.50/hr

Search catalog files, biographical dictionaries and indexes, and examines content of reference materials to assist individuals in locating and selecting materials. Recommend acquisition materials ...

Genuine Parts

Assistant Store Manager

Minneapolis, MN · On-site

$19.50/hr

Assistant Store Manager Imagine the position to use your automotive or customer service expertise ... Knowledge of cataloging and/or inventory management systems * Ability to lift 60lbs in some ...

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How much do cataloging assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for cataloging assistant in Minnesota is $20.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $23.56 per hour, depending on experience, location, and employer.

What is a cataloging assistant?

A Cataloging Assistant helps organize and maintain library or archival materials by creating and updating catalog records. They assign classification numbers, input metadata, and ensure materials are searchable in databases. This role often involves working with librarians to maintain consistency and accuracy in cataloging systems. Strong attention to detail and familiarity with cataloging standards like MARC or Dewey Decimal Classification may be required.

What kinds of daily tasks can I expect as a cataloging assistant?

As a Cataloging Assistant, your day typically involves reviewing and entering bibliographic data for new materials, updating or correcting existing records, and ensuring all items are accurately classified according to cataloging standards. You may also assist with labeling physical items, processing incoming or withdrawn materials, and resolving discrepancies in the library's inventory system. Regular interaction with librarians and other staff is common, especially when clarifying cataloging procedures or handling special collections. This role is well-suited for those who enjoy detailed, focused work and contributing to the organization and accessibility of library resources.

What are the key skills and qualifications needed to thrive as a cataloging assistant?

To thrive as a Cataloging Assistant, you need attention to detail, organizational skills, and familiarity with library science principles, often supported by postsecondary coursework or experience in a library setting. Experience with integrated library systems (ILS), cataloging software (such as OCLC Connexion), and knowledge of cataloging standards like MARC and Dewey Decimal Classification are valuable. Strong communication, teamwork, and time management skills help you excel in busy, collaborative environments. These competencies are essential for maintaining accurate records, ensuring efficient information retrieval, and supporting library operations.

What are the most commonly searched types of Cataloging jobs in Minnesota?

The most popular types of Cataloging jobs in Minnesota are:

What are popular job titles related to Cataloging Assistant jobs in Minnesota?

For Cataloging Assistant jobs in Minnesota, the most frequently searched job titles are:

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The top searched job categories for Cataloging Assistant jobs in Minnesota are:

What cities in Minnesota are hiring for Cataloging Assistant jobs?

Cities in Minnesota with the most Cataloging Assistant job openings:

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Cataloging Assistant jobs near you
Infographic showing various Cataloging Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,738 per year, or $20.1 per hour.

Assistant/ Associate Registrar

Crown College

Saint Bonifacius, MN • On-site

Full-time

Posted 28 days ago

Job description

Description
EFFECTIVE DATE: September 1, 2026
FLSA STATUS: Non-Exempt
HOURS WORKED: 8:00 - 4:30, Monday-Friday, evenings, and weekends as needed
The Assistant/Associate Registrar is part of the Registrar's Office Team and is primarily responsible for transfer credit data management as well as advising and records-related processes and procedures. Additional responsibilities may include assisting with advising and advisor training.
SUPERVISION RECEIVED:
The Associate Registrar serves as a member of the Registrar's Office team and reports to the Registrar.
SUPERVISORY FUNCTIONS:
Student workers
EQUIPMENT/JOB LOCATION:
Works from the Office of the Registrar at Crown College. Equipment used includes, but is not limited to, computer, printer, scanner, fax machine, copy machines, and other equipment as the position requires. At times, duties could involve some evening or weekend hours on the Crown College main campus.
ESSENTIAL FUNCTIONS OF THE JOB:
  • Maintain accurate student electronic files and computer data.
  • Manage projects, policies, procedures, and correspondence in consultation with the registrar.
  • Assist with the day-to-day operations of the office, including customer service in person, over the phone, and by email.
  • Manage the student transfer process, including evaluation in collaboration with Deans and content experts, application of credits to degree records, and maintenance of the database (currently TES).
  • Supervise student staff entering evaluation requests and manage data entry when student workers are not available.
  • Collaborate with the Enrollment department to facilitate understanding of the transfer process and utilization of the tools.
  • Maintain the degree audit software (currently Jenzabar).
  • Process major/minor/catalog changes and verify the accuracy of the degree audit
  • Process course substitutions and exceptions in the student record.
  • Edit and update degree audits annually when curriculum updates are published in the Crown College Catalog.
  • Assist with updating student academic plans annually.
  • Meet with students to address questions related to transfer credit, degree audits, and academic plans.
  • Coordinate the department and program application and approval processes with faculty advisors and chairs.
  • Assist with Commencement planning and implementation.
  • Review Graduate, Adult, and Professional graduation applications to determine student eligibility in collaboration with the academic advisor.
  • Serve on related committees and task forces as assigned.
  • Other duties as assigned.

For qualified candidates with substantial experience in academic advising:
  • Develop and implement appropriate training resources and tools for faculty academic advisors.
  • Serve as the primary advising resource for faculty academic advisors.
  • Work collaboratively with the Executive Director of Academic Achievement to facilitate effective advising for students.
  • Serve as advisor for assigned students.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
  • Detail-oriented and able to multitask.
  • Ability to learn quickly and make decisions.
  • Experience using Microsoft Office software (Word, Excel, Access).
  • Experience using a Student Information System (such as Jenzabar).
  • Experience using a document imaging system (such as Perceptive Content of Softdocs).
  • Experience using transfer credit software (such as TES or Transferology).
  • Superior customer service and keyboarding skills.
  • Agreement and personal alignment with the Crown College Statement of Faith and Community Covenant.

PHYSICAL DEMANDS:
The physical demands described herein are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sit for extended periods of time.
  • To have hand and arm (or equivalent) dexterity adequate to allow for extensive use of a keyboard for data entry.
  • To talk and hear with enough proficiency to allow for communicating with co-workers and applicants by phone or in person.
  • To have adequate vision to accommodate frequent viewing of computer screens.
  • The employee must frequently lift and/ or move up to ten (10) pounds and infrequently lift or move up to 25 pounds.
  • The noise level is usually moderate.

MINIMUM QUALIFICATIONS:
• Bachelor's degree
• 2-3 years of experience working with student records, preferably in a Registrar's department
• Working knowledge of applicable laws, standards and regulations for higher education including but not limited to FERPA and AACRAO as well as familiarity with federal financial aid guidelines
PREFERRED QUALIFICATIONS (in addition to the above minimum qualifications):
• Master's degree (or higher)
• Education and/or experience in academic advising
NON-DISCRIMINATION POLICY:
Crown College will not discriminate against or harass any employee or applicant for employment because of race, color, national origin, sex, disability, age, or status with regard to public assistance.
(The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change. Crown College reserves the right to change and/or eliminate any and all job duties as necessary.

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