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Case File Manager Jobs in Minnesota (NOW HIRING)

Nuecesco

RESIDENTIAL COUNSELOR II

Cook, MN · On-site

$20.46/hr

Conducts case file audits of active cases to ensure required documentation and quality assurance ... This position performs case management activities to bring services, resources, family or other ...

HealthPartners

RN Case Manager

Minneapolis, MN · On-site

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. Maintains confidentiality of information in accordance with department ...

HealthPartners

RN Case Manager

Bloomington, MN · On-site

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. * Maintains confidentiality of information in accordance with ...

HealthPartners

RN Case Manager

Bloomington, MN · On-site

$36.37 - $54.55/hr

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. * Maintains confidentiality of information in accordance with ...

HealthPartners

RN Case Manager

Bloomington, MN

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. * Maintains confidentiality of information in accordance with ...

HealthPartners

RN Case Manager

Bloomington, MN · On-site

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. * Maintains confidentiality of information in accordance with ...

Simpson Housing Services

Case Manager

Minneapolis, MN · On-site

$23 - $25/hr

The position will provide case management to residents at Aeon's OHP properties. OHP is a set of ... Maintain individual electronic files, including timely detailed case notes of each interaction.

Simpson Housing Services

Case Manager

Minneapolis, MN · On-site

$23 - $25/hr

The position will provide case management to residents at Aeon's OHP properties. OHP is a set of ... Maintain individual electronic files, including timely detailed case notes of each interaction.

Simpson Housing Services

Case Manager

Minneapolis, MN · On-site

$23 - $25/hr

The position will provide case management to residents at Aeon's OHP properties. OHP is a set of ... Maintain individual electronic files, including timely detailed case notes of each interaction.

Corvel

Vocational Case Manager I

Minneapolis, MN · On-site

$63K - $95K/yr

The Vocational Case Manager interviews and evaluates the client to determine the degree of ... Document all case activity in files * Complete ongoing educational requirements as required by ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Minnesota

Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Minnesota?

For Case File Manager jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Minnesota look for?

The top searched job categories for Case File Manager jobs in Minnesota are:

What cities in Minnesota are hiring for Case File Manager jobs?

Cities in Minnesota with the most Case File Manager job openings:

Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Minnesota as of September 2026, with employment types broken down into 85% Full Time, 14% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Case Manager

Minneapolis, MN • On-site

Simpson Housing Services, Inc.
Individual, Family and Community Social Assistance • 11 - 50 employees
Learn more about Simpson Housing Services, Inc.external

$23 - $25/hr

Full-time

Medical

Re-posted 19 days ago

Job description

Summary
This position will work as part of a team that utilizes a Harm Reduction and Housing First Model to assist people by meeting them where they are, with housing as a primary focus. Team members will respond to each participant's unique needs and goals by providing on-going support, advocacy, and assistance in accessing community services to ensure stability in housing and integration in the community. Case Managers must be knowledgeable about and able to respond effectively to the complexities of participants' lives and the co-occurring challenges and conditions associated with long-term homelessness.
Responsibilities
Partner with participants for housing stability:
  • Partner with participants to address barriers to housing such as lack of identifying documents, warrant closures, evictions and/or criminal record expungement, etc.
  • Partner with individuals to complete tenancy education to understand their lease as well as their rights and responsibilities as a tenant.
  • Partner with participants to obtain furniture and other necessary household items.
  • Partner with participants to address housekeeping and environmental needs.
  • Partner with participants to prepare for moving on to independent housing.

Provide effective case management to program :
  • Maintain a caseload of a minimum of 18 participants.
  • Complete intakes and assist with tenancy application process with new participants.
  • Meet weekly with participants with at least one home visit per month in the participant apartments.
  • Partner with participants to develop self-defined goals focused on improving stability and achieving greater economic independence.
  • Orient participants to the program's service policies/procedures and expectations.
  • Offer regular and meaningful contact with participants to maintain trust, assist in crisis prevention and help meet individual needs.
  • Support
    participants to connect with appropriate community resources.
  • Build relationships with property managers and facilitate communication with participants regarding ongoing tenancy concerns, and property issues.
  • Provide transportation and accompany residents to appointments related to their goals.
  • Provide flexible services during times that meet client needs.

Partner with program participants to increase financial stability:
  • Partner with participants to establish and maintain eligibility for government benefits such as Housing Support, MFIP, SSI, and health coverage.
  • Partner with participants to connect with education, training, and/or employment.
  • Partner with participants to improve financial health by developing realistic budgets and spending plans.

Complete accurate and thorough documentation and recordkeeping in a timely manner:
  • Maintain individual electronic ClientTrack files, including timely detailed case notes of each interaction.
  • Understand and comply with necessary documentation for Housing Support.
  • Maintain accurate records including employee time sheets, credit card, and mileage reimbursement.

Provide positive representation of SHS through public relations and networking:
  • Communicate and coordinate services with all team members. Attend regular team meetings as well as other required meetings at the agency and community level.
  • Interpret the agency's mission and its programs effectively to constituents.
  • Attend and participate in professional trainings, workshops and site visits.

Commitment to racial equity and social justice:
  • Work within and across agency departments to build a culture of equity and antiracism.
  • Evolve knowledge and strategy of equity and antiracism on an individual and team level.
  • Participate in meetings, training, and workshops hosted by SHS about diversity, equity, inclusion, antiracism, and other related topics.

Demonstrate essential knowledge, abilities, and skills:
  • Ability to take initiative, think critically, be flexible, and solution focused.
  • Ability to work very well independently, with excellent skills in teamwork and collaboration.
  • Ability to establish and maintain effective working relationships within and outside the organization.
  • Possess superior computer skills, with experience in Office 365, Word, Excel, and Outlook; Demonstrate ability to learn additional computer skills/program as necessary
  • Ability to maintain confidentiality.
  • Ability to promote a professional work environment that is affirming, respectful, culturally competent, and rooted in anti-racist practice.
  • Maintain appropriate professional boundaries in all interactions with guests, volunteers, staff and the public

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this position. Duties, responsibilities and activities may change at any time with or without notice.
This position may provide back up for other Case Managers during periods of absence or during times of increased workloads
Job Requirements:
  • Bachelor's degree in human services or equal experience in the field.
  • Experience with mental health and chemical health issues.
  • Driver's license and car required.

Desired:
  • Experience working with individuals who are homeless or have personally experienced homelessness.
  • Broad knowledge of housing resources.
  • Bilingual skills are preferred.

Essential Physical Functions
  • The employee must be able to hear and speak, in order to communicate with staff and participants in person, on the telephone and in writing.
  • Employee must be able to move about the community and public places (such as apartment buildings).
  • Employee must be able to lift items up to 40 pounds on an occasional basis.

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