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Case File Manager Jobs in Minnesota (NOW HIRING)

Spero

Case Manager Adult

Owatonna, MN · On-site

$22.50 - $25.50/hr

Case managers facilitate and broker services to assist clients in the promotion of independent ... Bend at the waist or crouch for filing charts in the filing cabinets. * Physical ability to Exert ...

Spero

Case Manager Adult

Owatonna, MN

$22.50 - $25.50/hr

Case managers facilitate and broker services to assist clients in the promotion of independent ... Bend at the waist or crouch for filing charts in the filing cabinets. * Physical ability to Exert ...

Spero

Case Manager Adult

Owatonna, MN · On-site

$22.50 - $25.50/hr

Case managers facilitate and broker services to assist clients in the promotion of independent ... Bend at the waist or crouch for filing charts in the filing cabinets. * Physical ability to Exert ...

HealthPartners

RN Case Manager

Bloomington, MN

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. * Maintains confidentiality of information in accordance with ...

HealthPartners

RN Case Manager

Bloomington, MN · On-site

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. * Maintains confidentiality of information in accordance with ...

HealthPartners

RN Case Manager

Bloomington, MN · On-site

$36.37 - $54.55/hr

Maintains current and accurate documentation and case management files in accordance with Case Management policy and procedure. * Maintains confidentiality of information in accordance with ...

Simpson Housing Services

Case Manager

Minneapolis, MN · On-site

The position will provide case management to residents at Aeons OHP properties. OHP is a set of ... Maintain individual electronic files, including timely detailed case notes of each interaction.

Simpson Housing Services

Case Manager

Minneapolis, MN · On-site

$23 - $25/hr

The position will provide case management to residents at Aeon's OHP properties. OHP is a set of ... Maintain individual electronic files, including timely detailed case notes of each interaction.

Simpson Housing Services

Case Manager

Minneapolis, MN

$23 - $25/hr

The position will provide case management to residents at Aeon's OHP properties. OHP is a set of ... Maintain individual electronic files, including timely detailed case notes of each interaction.

Nuecesco

RESIDENTIAL COUNSELOR II

Cook, MN

$20.46/hr

Conducts case file audits of active cases to ensure required documentation and quality assurance ... This position performs case management activities to bring services, resources, family or other ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Minnesota

Case File Manager information

What are case file managers?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a Case File Manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by Case File Managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

What are popular job titles related to Case File Manager jobs in Minnesota? For Case File Manager jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Case File Manager jobs in Minnesota look for? The top searched job categories for Case File Manager jobs in Minnesota are:
What cities in Minnesota are hiring for Case File Manager jobs? Cities in Minnesota with the most Case File Manager job openings:
Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Minnesota as of July 2026, with employment types broken down into 3% As Needed, 76% Full Time, 18% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.
Case Manager Adult

Case Manager Adult

Spero

Owatonna, MN • On-site

$22.50 - $25.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Job Type
Full-time
Description
Job Summary:
Case management is incorporated with the community support program and is designed to assist people with a serious and persistent mental illness to become independent and functioning members of the community.
Case managers facilitate and broker services to assist clients in the promotion of independent living and teach and train clients to become more independent.
Supervisory Responsibilities:
  • No

Duties/Responsibilities:
Under the supervision of the Adult Services Program Manager, the case manager engages adult clients with Serious and Persistent Mental Illness (SPMI). In this position, the case manager will gather information, assess the clients need based on their individual functioning in the community, complete necessary referrals, collaborate with other professionals, and support clients through various transitions from other entities such as jails, hospitals, or residential settings, to assist in stabilizing their mental health. The case manager will have monthly contact with clients and maintain concurrent documentation to abide by state and CCBHC requirements.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice
Requirements
Required Knowledge, Skills, and Abilities:
  • Excellent interpersonal communication skills; deals effectively with a variety of people and personalities; communicates clearly and effectively both orally and in writing.
  • Able to work independently, showing initiative, and willingness to take charge of a situation.
  • Skilled in identifying and assessing a wide range of clients' needs.
  • Applies effective time management skills in order to meet all deadlines.
  • Demonstrates thoroughness and organizational skills in the workplace.
  • Displays flexibility to meet the Center's and clients' needs in an environment with interruptions.
  • Shows proper etiquette when dealing with clients and other sources.
  • Ability to differentiate between assisting with independent living and enabling clients to remain dependent.
  • Familiarity with standard computer functions and applications.
  • Willingness to transport clients in their vehicle when necessary.
  • Recognizes and understands mental health symptoms and diagnoses.
  • Experience in use of some office equipment such as copying machine, fax machine, postage machine, paper shredder, programmable telephone system, e-mail, etc.
  • Understands the confidential nature of organizational information and maintains confidence.

Education and Experience:
  • Preferred Bachelor's degree in one of the behavioral sciences or related fields from an accredited college or university and has at least 2,000 hours of supervised experience in the delivery of mental health services to persons with a mental illness or completes 40 hours of special training for delivering these services along with clinical supervision from a mental health professional at least once a week until the 2,000 hours requirement of supervised experience is met; or
  • Is a graduate student in one of the behavioral sciences or related fields and is formally assigned by an accredited college or university to an agency for clinical training; or
  • Holds a master's or other graduate degree in one of the behavioral sciences or related fields from an accredited college or university and has less than 4,000 hours post-master's experience in the treatment of mental illness.

Physical Requirements:
Employee must be able to :
  • Hear and speak in order to use telephones and communicate with people inside and outside the office.
  • Physical ability to move around the office area and in the community throughout each workday.
  • Visual ability to review detailed reports and information, and to use the computer for keyboarding.
  • Bend at the waist or crouch for filing charts in the filing cabinets.
  • Physical ability to Exert up to 20 pounds or up to 10 pounds of force frequently.

Work Environment:
The employee must be able to tolerate transporting clients in their own vehicles, entering clients' homes, and interacting with clients at different functions. Seasonal weather conditions and frequent changing from inside/outside work environment are required. There are many duties performed in an office setting
Benefits & Perks
  • Health & Wellness:
    • Medical, Dental, and Vision insurance
    • Employee Assistance Program (EAP)
  • Financial & Retirement:
    • 401(k) & Roth retirement plans
  • Income Protection & Insurance:
    • Life Insurance
    • Long-Term Disability (LTD)
    • MNPL & MNPFLA disability coverage
    • Supplemental benefits available through AFLAC and Principal
  • Paid Time Off (PTO):
    • Generous PTO package
    • 2 floating holidays
    • 9 paid holidays

Salary Description
$22.50 to $25.50
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About Spero Group

Sourced by ZipRecruiter

Based in Nashville, TN, The Spero Group, LLC is a management company that specializes in investing and operating behavioral health organizations and technologies. We provide management, clinical, business development, financial, and non-clinical operational strategies for a variety of companies focused in the behavioral health space.

Industry

Health care and social assistance

Company size

1 - 10 Employees

Headquarters location

Nashville, TN, US

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