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Case File Manager Jobs in Minnesota (NOW HIRING)

Wanta Thome

Case Manager

Minneapolis, MN · On-site

$23 - $26/hr

Maintain Pristine Case Files Manage digital and physical case files to ensure all records are complete, accessible, and up to date. Responsible for document formatting, bates stamping, labeling, and ...

Hubbard Broadcasting

Senior Paralegal

Saint Paul, MN · On-site

Manage Federal Communications Commission (FCC) online public file reporting for FCC broadcast ... case file organization, and case deadlines and status reporting * Serve as a liaison among ...

Partners In Excellence

Childrens Case Manager

Winona, MN

$25 - $34.49/hr

Maintain client files per state and county regulations. * Ability to use time effectively, work ... Previous case management experience Supervisory Responsibilities This position has no supervisory ...

Partners In Excellence

Childrens Case Manager

Winona, MN · On-site

$25 - $34.49/hr

Case managers assist children and families in gaining access to medical, social, educational ... Maintain client files per state and county regulations. * Ability to use time effectively, work ...

Partners In Excellence

Childrens Case Manager

Winona, MN · On-site

$25 - $34.49/hr

Case managers assist children and families in gaining access to medical, social, educational ... Maintain client files per state and county regulations. * Ability to use time effectively, work ...

Summit BHC

$18 - $23.25/hr

Case manager | The Ranch at Dove Tree | Lubbock, Texas About the Job: PURPOSE STATEMENT: The Case ... Maintains routine contact with referral sources and providers while maintaining resource file.

Radias Health

Case Manager

Saint Paul, MN · On-site

$52.80K - $54.47K/yr

The Case Manager provides person centered services to promote recovery and community integration of ... File all legally required reports with Vulnerable Adults, the Ombudsman and Child Protection.

Radias Health

Case Manager

Saint Paul, MN · On-site

$52.80K - $54.47K/yr

The Case Manager provides person centered services to promote recovery and community integration of ... File all legally required reports with Vulnerable Adults, the Ombudsman and Child Protection.

Benton County

Legal Assistant I

Foley, MN · On-site

$56.26K - $77.17K/yr

C. Records, Case Management & E-Filing: C. 1. Maintain and organize files, records, and filing system (physical and electronic). C. 2. Maintain accurate case file information in systems such as ...

Radias Health

Case Manager

Saint Paul, MN · Hybrid

$52.80K - $54.47K/yr

The Case Manager provides person centered services to promote recovery and community integration of ... File all legally required reports with Vulnerable Adults, the Ombudsman and Child Protection.

McLeod County, Minnesota

Eligibility Worker

Glencoe, MN · On-site

$26.51 - $39.78/hr

Advise clients of most beneficial program options and choices (Case Management). * Review and ... Prepare and File Appeals * Complete appeal summary within ten days, providing required ...

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Case File Manager information

What are the key skills and qualifications needed to thrive as a Case File Manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by Case File Managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What are case file managers?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

What are popular job titles related to Case File Manager jobs in Minnesota? For Case File Manager jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Case File Manager jobs in Minnesota look for? The top searched job categories for Case File Manager jobs in Minnesota are:
What cities in Minnesota are hiring for Case File Manager jobs? Cities in Minnesota with the most Case File Manager job openings:
Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Minnesota as of May 2026, with employment types broken down into 79% Full Time, 19% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Case Manager

Wanta Thome

Minneapolis, MN • On-site

$23 - $26/hr

Full-time

Posted 6 days ago

Job description

About Wanta Thome
We don't drag cases out. We win them quickly.
Wanta Thome is a plaintiff-side employment law firm representing employees against discrimination, harassment, retaliation, and whistleblower violations across Minnesota and Illinois. We don't bill by the hour - we get paid when our clients get paid, which means every day a case sits is a day a wronged employee waits for justice (and a day we don't get paid). Speed Wins Cases isn't a slogan here - it's the operating principle every role is built around.
The Pre-Litigation Case Manager is the engine that drives our pre-suit cycle. If our Pre-Litigation Attorneys are the negotiators, you're the one who builds the leverage package they negotiate with - fast, complete, and ready to put pressure on the other side.
Core Function
Eliminate deadline surprises and administrative friction
SUMMARY
The Case Manager owns the administrative flow of litigation files-from document service to scheduling to deadline tracking. As the logistical anchor of the litigation pod, the Case Manager ensures that calendars are current, court documents are filed properly, and clients are informed and supported. This role requires laser-focused organization, urgency, and proactive execution to keep cases moving and the team focused.
ESSENTIAL BUSINESS OUTCOMES
Own the Filing & Service Process
Prepare and e-file court documents in compliance with jurisdictional rules. Serve pleadings and discovery timely and accurately.
Maintain Pristine Case Files
Manage digital and physical case files to ensure all records are complete, accessible, and up to date. Responsible for document formatting, bates stamping, labeling, and filing protocols.
Drive the Litigation Calendar
Track all critical dates and deadlines. Proactively notify attorneys and paralegals of upcoming events, avoiding last-minute surprises.
Schedule and Confirm with Precision
Coordinate meetings, depositions, mediations, and client appointments. Confirm with all parties and manage logistics end-to-end.
Communicate with Clients
Provide timely updates, confirm appointments, and handle routine communication touchpoints with warmth and professionalism.
Support Team Execution
Monitor task lists, intake documentation, and file movement across stages. Keep everyone informed and aligned-without waiting to be asked.
IS THIS YOU?
This isn't a receptionist or a file clerk. This is an air traffic controller for litigation. You anticipate problems before they arise. You manage chaos with calm. You love checklists, you hate missed deadlines, and you get a thrill from a perfectly managed calendar. You make everyone around you better-and you own that. You understand that administrative excellence is the foundation that enables legal success.
CORE COMPETENCIES
  • Impeccable Organization: Exceptional ability to create and maintain organizational systems, particularly in client files
  • Deadline Management: Mastery of calendaring systems and jurisdictional rules
  • Communication Excellence: Clear, professional communication with clients and team members
  • Ownership Mentality: Proactive approach to identifying and solving administrative challenges
  • Process Discipline: Unwavering commitment to following established procedures
  • Adaptability: Ability to manage shifting priorities while maintaining attention to detail

EDUCATION & EXPERIENCE
  • High School Diploma or equivalent required
  • Legal admin or case management experience preferred
  • Familiarity with e-filing systems, calendaring software, and HubSpot

The pay range for this role is:
23 - 26 USD per hour (MSP)

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