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Case File Manager Jobs in Minnesota (NOW HIRING)

The Salvation Army

Case Manager

Rochester, MN · Hybrid

$24.50 - $26.50/hr

Participant Information Management (10%) : Maintain accurate and up-to-date participant records in case files and databases. Ensure timely and compliant documentation of case notes, assessments, and ...

Clay County, MN

Case Aide

Moorhead, MN · On-site

$25.43 - $35.33/hr

Discovery Upon request, case files will be prepared and scanned to electronic system. Case Manager/staff will redact information. Upon completion of redactions, information will be distributed to ...

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Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

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What cities in Minnesota are hiring for Case File Manager jobs? Cities in Minnesota with the most Case File Manager job openings:
Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Minnesota as of July 2026, with employment types broken down into 3% As Needed, 76% Full Time, 18% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Case Specialist / Regulatory Project Manager

Xcel Energy

Minneapolis, MN

$80K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

New

Xcel Energy rating

8.3

Company rating: 8.3 out of 10

Based on 89 frontline employees who took The Breakroom Quiz

20th of 53 rated energy and utility

Job description

Minneapolis, Minnesota, 55401, United States of America
Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for.
Position Summary
Manage the development and execution of regulatory case filings in each jurisdiction in which Xcel operates, including resource planning, facility certifications or abandonment's, restructuring implementation, restructuring compliance and rulemaking proceedings to achieve results consistent with corporate business objectives. Prepares and sponsor testimony supporting Xcel positions.
Essential Responsibilities
  • Manage all aspects of a regulatory case, including evaluation, preparation, processing, and implementation of regulatory case filings for electric, gas, and steam. Must be able to set out Xcel's positions on specific case issues. The ability to perform multiple projects simultaneously is essential
  • Manage and coordinate the preparation of regulatory testimony, exhibits, data requests, filing packages, rulemaking comments, and reports for filing with regulatory commissions. Responsible for maintaining compliance with case schedules. Direct interdisciplinary case teams to address case issues and solve problems.
  • Advise all levels of management on case progression and recommend alternative strategies for processing cases. Identify potential outcomes of a particular strategy for management decision-making
  • Identify and interpret complex issues arising in regulatory proceedings. Must have in-depth knowledge of regulatory laws, rules, policies and procedures along with precedent setting orders in multiple jurisdictions and must maintain current knowledge of regional and national trends in the regulatory arena.
  • Initiate and coordinate negotiations when necessary to settle regulatory cases with involved parties.
  • Represent the department and Xcel before regulatory agencies; with internal and external customers; with legal department; and with interveners. Requires strong verbal and written communication skills. Must be able to present complex information to a highly diverse group of receivers.
  • Prepare and sponsor testimony supporting company positions. Other duties as assigned.

Minimum Requirements
- BA/BS in Business or related discipline or an equivalent combination of education, training, and experience.
- A minimum of five years experience in regulatory field preferred.
- Must be knowledgeable of existing and emerging competitive regulatory issues.
- Use of PC software such as Excel and Word as required.
- Periodic overnight travel, requires extensive overtime.
Preferred Qualifications:
- Project Management experience
As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Individuals with a disability who need an accommodation to apply please contact us at recruiting@xcelenergy.com .
Non-Bargaining
The anticipated starting base pay for this position is: $80,000.00 to $100,000.00 per year
This position is eligible for the following benefits: Annual Incentive Program, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave
Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.
In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.
Deadline to Apply: 08/25/26
EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF)
All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.
ACCESSIBILITY STATEMENT
Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at recruiting@xcelenergy.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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About Xcel Energy

Sourced by ZipRecruiter

Xcel Energy is a prominent electricity and natural gas service provider serving multiple states in the United States, including Colorado, Michigan, Minnesota, New Mexico, North Dakota, South Dakota, Texas, and Wisconsin. Our commitment revolves around delivering essential services to our valued customers. As a trailblazer in the industry, we were the first major US electricity provider with a visionary goal to achieve 100% carbon-free electricity by 2050 and an ambitious 80% reduction in carbon emissions by 2030, based on 2005 levels. Through innovative electric vehicle initiatives, we actively contribute to carbon reduction not only in our electricity generation but also in the transportation sector within the states we operate. Simultaneously, we remain devoted to ensuring cost-effectiveness for our customers by implementing advanced electricity rates and energy efficiency programs.

Industry

Utilities

Company size

10,000+ Employees

Headquarters location

Minneapolis, MN, US

Year founded

1909

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