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Case File Manager Jobs in Minnesota (NOW HIRING)

The Salvation Army

Case Manager

Rochester, MN · Hybrid

$24.50 - $26.50/hr

Participant Information Management (10%) : Maintain accurate and up-to-date participant records in case files and databases. Ensure timely and compliant documentation of case notes, assessments, and ...

Hubbard Broadcasting

Senior Paralegal

Saint Paul, MN · On-site

Manage Federal Communications Commission (FCC) online public file reporting for FCC broadcast ... case file organization, and case deadlines and status reporting * Serve as a liaison among ...

Summit BHC

$18 - $23.25/hr

Case manager | The Ranch at Dove Tree | Lubbock, Texas About the Job: PURPOSE STATEMENT: The Case ... Maintains routine contact with referral sources and providers while maintaining resource file.

Radias Health

Case Manager

Saint Paul, MN · Hybrid

$52K - $54K/yr

The Case Manager provides person centered services to promote recovery and community integration of ... File all legally required reports with Vulnerable Adults, the Ombudsman and Child Protection.

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Case File Manager information

What are case file managers?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What is the salary of a case manager in the US?

The average salary for a case manager in the US is approximately $45,000 to $65,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced case managers or those with specialized certifications can earn higher salaries. Many roles also include benefits such as health insurance and paid time off.

What qualifications do you need to be a case manager?

To become a case manager, candidates typically need a relevant bachelor's degree such as social work, psychology, or healthcare. Professional experience in social services or healthcare settings is often required, and certifications like the Certified Case Manager (CCM) can enhance job prospects. Strong communication, organizational skills, and knowledge of case management software are also important.

What are the key skills and qualifications needed to thrive as a Case File Manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What is the highest paid legal job?

In the legal field, the highest paid roles are typically senior partners at large law firms, corporate general counsels, and specialized legal consultants. These positions often require extensive experience, advanced degrees, and strong negotiation skills, with salaries reaching into the high six or seven figures annually. Compensation varies based on location, firm size, and area of expertise.

What are some common challenges faced by Case File Managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

How do I get a job as a case manager?

To become a case manager, typically you need a relevant bachelor's degree such as social work, psychology, or healthcare, along with experience in social services or healthcare settings. Certification, like the Certified Case Manager (CCM), can improve job prospects, and strong communication and organizational skills are essential for success in the role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

What are popular job titles related to Case File Manager jobs in Minnesota? For Case File Manager jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Case File Manager jobs in Minnesota look for? The top searched job categories for Case File Manager jobs in Minnesota are:
What cities in Minnesota are hiring for Case File Manager jobs? Cities in Minnesota with the most Case File Manager job openings:
Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Minnesota as of June 2026, with employment types broken down into 85% Full Time, 14% Part Time, and 1% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.
Case Management Case Aide

Case Management Case Aide

Residential Transitions, Inc.

Minneapolis, MN

$21 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Company Overview:
At Residential Transitions, Inc. (RTI), our mission is to help people improve their quality of life by empowering them with knowledge, resources, and skills—while always treating them with dignity and respect. We proudly serve individuals across Minnesota who are living with mental illness, substance use challenges, and other disabilities. Our services support people living independently in the community, in their own homes, as well as in our residential settings. Through compassionate care and a person-centered approach, we aim to make a lasting difference in the lives of those we serve.
Position Overview:
The Case Management Case Aide provides vital administrative and coordination support to case managers and social workers serving individuals in the Waiver Case Management (WCM) program across all counties. This role assists the case manager with administrative activities related to Waiver case management services. The Case Aide is integral in ensuring timely, accurate documentation, smooth client interactions, and effective communication within care teams. This position handles tasks such as managing case files, scheduling appointments, and supporting documentation and billing processes. The incumbent complies with all applicable company policies and federal, state, and local regulations, including HIPAA, OSHA, and Minnesota Department of Human Services standards.
Role Responsibilities:
Program amp; Administrative Support
  • Provide comprehensive administrative support to the Waiver Case Management (WCM) program across all assigned counties
  • Assist in case preparation, organization, and file management, including filing screening materials and maintaining accurate, up-to-date documentation.
  • Prepare and update service agreements, support plans, and other case documentation under the direction and oversight of the Case Management team.
  • Schedule and coordinate client meetings, assessments, and care-related appointments.
  • Perform data entry for screenings and service authorizations as assigned.
  • Initiate provider and vendor contacts for service coordination (e.g., scheduling services, submitting referrals).
  • Attend client appointments and support meetings on behalf of case managers as needed.
  • Communicate with clients and families to support administrative needs (e.g., follow-ups, scheduling, information sharing).
  • Collaborate with interdisciplinary teams and external providers to promote consistent, high-quality service delivery.
  • Contribute to administrative projects, process improvements, and initiatives that enhance program operations.
  • Perform additional responsibilities as assigned by leadership as the role evolves to meet program needs.
Client Interaction amp; Program Support
  • Serve as a point of contact for clients and families for scheduling and information sharing, under management direction.
  • Conduct non-clinical check-ins or intake assistance as requested by management.
  • Provide communication and information assistance to support service coordination, always under the supervision of the case manager.
  • Ensure culturally responsive and respectful communication in all client interactions.
Documentation amp; Compliance
  • Perform data entry and maintain client records in accordance with DHS and agency standards.
  • Track billing, authorizations, service timelines, and report deadlines.
  • Audit and organize case files to ensure compliance and readiness for internal or external review.
  • Ensure documentation meets DHS and HIPAA compliance requirements at all times.
Required Qualifications and Experience:
  • High school diploma or equivalent
  • Have one year of experience as a case aide, administrative role, or in a closely related field or one year of post-secondary education.
  • Willingness to travel within the Metro Area, for applicable mileage reimbursements, with a current driver’s license, clean record, and personal vehicle with insurance; and able to transport clients in that vehicle.
  • A valid Driver’s License, reliable vehicle, satisfactory driving record, and auto insurance are required
  • Must pass the required background check and remain eligible to provide services as defined by the Minnesota Department of Human Services.
  • Must pass the screening required by Federal Human Services Office of the Inspector General to assure that person has not been excluded from working in the Health Care Programs which receive federal funding.
Preferred Qualifications:
  • Associate or bachelor's degree in social work, behavioral sciences, or a related field.
  • Minimum one year of experience in Waiver Case Management (WCM), billing, or case aide roles.
  • Familiarity with DHS systems, documentation standards, and working with vulnerable populations is highly valued.
Benefits of Working at RTI:
  • Generous PTO: Accrue paid time off based on tenure: up to 80–168 hours annually depending on years of service
  • On-Demand Pay: Access your earned pay anytime.
  • Paid Holidays: 7 company-paid holidays + 1 floating holiday.
  • Retirement: 401(k) with company matching contribution.
  • Health Benefits: Medical, dental, and vision insurance.
  • Professional Growth: CEU courses, clinical supervision, and monthly paid trainings relevant to services provided.
  • Career Advancement Opportunities: Grow within RTI.
Compensation: $21-$23 per hour
Type: Full-Time
Shift: 8am -4.30pm
Location: Mendota Heights
Be the difference by making a difference. Advance your career in mental health today and change someone’s life tomorrow with Residential Transitions Inc., an award-winning organization that puts the people they serve and employ first.
RTI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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