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Calendar Management Virtual Assistant Jobs in Springfield, MA

Chubb

Administrative Assistant

Simsbury, CT · On-site

$18.25 - $24.50/hr

Provide direct administrative support to the EVP, Head of the TDO, including calendar management ... Coordinate internal and external meetings, including room reservations, virtual meeting logistics ...

Chubb

Administrative Assistant

Simsbury, CT

$18.25 - $24.50/hr

Provide direct administrative support to the EVP, Head of the TDO, including calendar management ... Coordinate internal and external meetings, including room reservations, virtual meeting logistics ...

Trinity College

Special Assistant

Hartford, CT

$18.25 - $24.50/hr

... virtual, frequent communications with trustees and their assistants, and coordinating trustee ... Scheduling and calendar management * Process and reconcile travel and expense reports * Support ...

Outback Steakhouse

Server

West Springfield, MA · On-site

$6.75/hr

Efficiently manage your assigned table section, ensuring a positive guest experience that aligns ... virtual assistant Sydney. We look forward to hearing from you!

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Calendar Management Virtual Assistant information

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How much do calendar management virtual assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for calendar management virtual assistant in Springfield, MA is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $20.38 and $27.31 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What is a calendar management virtual assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.
What are popular job titles related to Calendar Management Virtual Assistant jobs in Springfield, MA? For Calendar Management Virtual Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Calendar Management Virtual Assistant jobs in Springfield, MA look for? The top searched job categories for Calendar Management Virtual Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Calendar Management Virtual Assistant jobs? Cities near Springfield, MA with the most Calendar Management Virtual Assistant job openings:
Calendar Management Virtual Assistant jobs near you
Infographic showing various Calendar Management Virtual Assistant job openings in Springfield, MA as of July 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 75% In-person, 5% Hybrid, and 20% Remote job distribution, with an average salary of $50,571 per year, or $24.3 per hour.

Administrative Assistant

Chubb

Simsbury, CT • On-site

$18.25 - $24.50/hr

Full-time

Re-posted 9 days ago

Chubb rating

8.2

Company rating: 8.2 out of 10

Based on 66 frontline employees who took The Breakroom Quiz

138th of 301 rated insurance

Job description


The Administrative Assistant provides high-level administrative and operational support to the EVP, Head of the Transformation & Delivery Office (TDO) and the broader leadership team. This role is responsible for helping the team operate efficiently by managing calendars, coordinating meetings and travel, preparing materials, organizing leadership routines, and supporting day-to-day administrative needs.
This individual will play an important role in helping to establish strong operating discipline for the TDO as the organization is built and scaled. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable supporting senior leaders in a fast-paced, complex environment.
*The title and career band/level for this position are flexible based on the candidate's experience.
Key Responsibilities
Administrative Support
  • Provide direct administrative support to the EVP, Head of the TDO, including calendar management, meeting scheduling, travel coordination, and day-to-day support.
  • Anticipate scheduling conflicts and help prioritize meeting requests, leadership commitments, and time-sensitive issues.
  • Prepare and coordinate materials for meetings, leadership discussions, and business reviews.
  • Support follow-up actions, reminders, and tracking of key deliverables and commitments.
  • Handle sensitive and confidential information with professionalism and discretion.

Leadership Team Support
  • Provide administrative support for the broader TDO leadership team, including calendars, meetings, and operating routines.
  • Organize leadership meetings, offsites, and working sessions, including agendas, logistics, materials, and follow-up items.
  • Help ensure meetings are well prepared, efficient, and supported with the right documentation.
  • Assist with cross-leadership scheduling and coordination across multiple stakeholders and functions.

Meeting & Event Coordination
  • Coordinate internal and external meetings, including room reservations, virtual meeting logistics, catering, visitor coordination, and related support.
  • Support planning and execution of team events, leadership offsites, and other organizational gatherings.
  • Prepare meeting materials, distribute agendas and pre-reads, and capture follow-up items as needed.
  • Help maintain smooth execution of recurring leadership routines and key organizational events.

Travel, Expenses & Administrative Operations
  • Manage travel arrangements and related logistics for the EVP and as needed, members of the TDO leadership team.
  • Prepare and submit expense reports in a timely and accurate manner.
  • Support invoices, purchase requests, and other administrative items as needed.
  • Maintain organized records, files, and administrative documentation.

Communications & Coordination
  • Support internal communications and coordination on behalf of the EVP and leadership team.
  • Help draft, format, and distribute communications, presentations, and other leadership materials.
  • Serve as a reliable coordination point across leaders, teams, and partner functions.
  • Help ensure requests, decisions, and follow-up actions are communicated and tracked appropriately.

Team & Organizational Support
  • Support onboarding logistics for new team members, including scheduling, coordination, and administrative setup.
  • Assist with organizational charts, distribution lists, team contact information, and other team administration needs.
  • Help create a well-organized and professional operating environment for the TDO leadership team.
  • Take on additional administrative and coordination responsibilities as the TDO evolves.

Qualifications
  • Bachelor's degree preferred; equivalent experience acceptable.
  • Minimum of 5 years of experience providing administrative support to senior executives and leadership teams.
  • Experience in insurance, financial services, or another complex corporate environment is preferred.
  • Demonstrated ability to manage complex calendars, competing priorities, and logistics in a fast-paced environment.
  • Strong organizational skills, exceptional attention to detail, and proficiency in Microsoft Office and other business productivity tools.
  • Excellent written and verbal communication skills.
  • Professional, dependable, proactive, and able to work independently with sound judgment and discretion.
  • Calm under pressure, collaborative, service and team oriented, and committed to strong follow-through.

About Us
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.

What Chubb employees say

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About Chubb

Sourced by ZipRecruiter

Chubb is the world's largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. We are a unique global organization with a culture of individuals passionately committed to our respective crafts. With underwriting at our core, each of us contributes to providing the best insurance coverage and service to our clients. Our highly collaborative, inclusive nature helps us drive better business outcomes through diversity of background, experiences, insights and values.

Industry

Insurance services

Company size

10,000+ Employees

Headquarters location

Warren, NJ, US

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