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Calendar Management Virtual Assistant Jobs in Springfield, MA

Chubb

Administrative Assistant

Simsbury, CT · On-site

$18.25 - $24.50/hr

Provide direct administrative support to the EVP, Head of the TDO, including calendar management ... Coordinate internal and external meetings, including room reservations, virtual meeting logistics ...

Chubb

Administrative Assistant

Simsbury, CT

$18.25 - $24.50/hr

Provide direct administrative support to the EVP, Head of the TDO, including calendar management ... Coordinate internal and external meetings, including room reservations, virtual meeting logistics ...

Trinity College

Special Assistant

Hartford, CT · On-site

$18.25 - $24.50/hr

... virtual, frequent communications with trustees and their assistants, and coordinating trustee ... Scheduling and calendar management * Process and reconcile travel and expense reports * Support ...

Neon Aerospace

Administrative Assistant

Manchester, CT · On-site

$18.25 - $24.50/hr

... calendar management, meeting coordination, correspondence, document preparation, and follow-up ... * Assist with AS9100 audit preparation and maintain confidentiality of sensitive business ...

The Hartford

Staff Assistant

Hartford, CT · Hybrid

Staff Assistant - DE08BE We're determined to make a difference and are proud to be an insurance ... Executive Calendar Management: Organize and manage complex calendars and schedules for the Chief ...

Selective Insurance

Executive Assistant

Hartford, CT · On-site

Overview The Executive Assistant will be responsible for providing high-quality administrative and ... Working knowledge of executive administrative practices, including calendar management ...

Canon USA & Affiliates

Executive Assistant

Hartford, CT · On-site

$73K/yr

Executive Assistant - req1731 OVERVIEW Provide highest level of professional support for executives ... Calendar management: anticipate, prioritize, initiate, and schedule executive's meetings and ...

Manufacturing Inc

Office Administrator

Holyoke, MA · On-site

$17.75 - $24.50/hr

Perform data entry tasks accurately and promptly, ensuring all information is up-to-date. * Assist with calendar management, scheduling appointments, and coordinating meetings. * Provide clerical ...

Manufacturing Company

Office Administrator

Holyoke, MA · On-site

$17.75 - $24.25/hr

Perform data entry tasks accurately and promptly, ensuring all information is up-to-date. * Assist with calendar management, scheduling appointments, and coordinating meetings. * Provide clerical ...

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All JobsCalendar Management JobsCalendar Management Virtual Assistant JobsCalendar Management Virtual Assistant Jobs in Springfield, MA

Calendar Management Virtual Assistant information

See Springfield, MA salary details

$11

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How much do calendar management virtual assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for calendar management virtual assistant in Springfield, MA is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $20.38 and $27.31 per hour, depending on experience, location, and employer.

What is the most in demand virtual assistant job?

Calendar management virtual assistants are among the most in-demand virtual assistant roles, as businesses seek support with scheduling, appointment coordination, and administrative tasks. These roles often require proficiency with tools like Google Calendar, Microsoft Outlook, and communication platforms, and demand strong organizational skills. The demand is driven by remote work trends and the need for efficient time management support across industries.

What are the key skills and qualifications needed to thrive as a Calendar Management Virtual Assistant, and why are they important?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

How to do calendar management as a virtual assistant?

A calendar management virtual assistant organizes and maintains schedules by scheduling appointments, setting reminders, and coordinating meetings using tools like Google Calendar or Outlook. They prioritize tasks, handle rescheduling, and ensure all events are accurately reflected, often requiring strong organizational skills and familiarity with calendar software.

Is calendar management hard?

Calendar management as a virtual assistant involves organizing schedules, setting reminders, and coordinating appointments, which requires attention to detail and good communication skills. While it can be straightforward with experience and the use of tools like calendar apps, it may become challenging when managing complex or busy schedules. Developing proficiency with scheduling software and maintaining accuracy helps make the task easier.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What is a Calendar Management Virtual Assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

Is AI going to replace virtual assistants?

AI can automate certain tasks performed by virtual assistants, such as scheduling and data entry, but it cannot fully replace the human element needed for complex communication, problem-solving, and personalized support. Virtual assistants who adapt to new tools and develop skills in managing AI systems will continue to be valuable in the workplace.

What are some common challenges Calendar Management Virtual Assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.
What are popular job titles related to Calendar Management Virtual Assistant jobs in Springfield, MA? For Calendar Management Virtual Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Calendar Management Virtual Assistant jobs in Springfield, MA look for? The top searched job categories for Calendar Management Virtual Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Calendar Management Virtual Assistant jobs? Cities near Springfield, MA with the most Calendar Management Virtual Assistant job openings:
Calendar Management Virtual Assistant jobs near you
Infographic showing various Calendar Management Virtual Assistant job openings in Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $50,571 per year, or $24.3 per hour.
Executive Administrative Assistant

Executive Administrative Assistant

Butler America

Hartford, CT • On-site

$25 - $30/hr

Other

Medical, Dental, Vision, Retirement

Posted 8 days ago

Job description

Executive Administrative Assistant

Location: Farmington, CT

Job ID: #72803

Pay Range: $25-30

Description:

Executive Administrative Assistant to support a C-Suite senior leader in the Human Resources function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical.

What You Will Do

• Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently

• Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip

• Accurately processing expense reports with timely submission in accordance with all policies and procedures

• Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed

• Preparing documents and presentations for leadership, as needed

• Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.

• Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.

• Develop collaborative relationships with administrative staff within the organization

• Resourceful in getting answers to questions and communicating them effectively

• The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount

Qualifications You Must Have

• Typically requires an associate’s degree and prior experience in an Administrative Assistant role, supporting Executives.

• Familiarity with digital collaboration tools and video/virtual conferencing platforms.

• Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).

• Must be willing to work onsite, Monday through Friday, in Farmington, CT

Qualifications We Prefer

• Bachelor's Degree and 8 years of prior work experience

• Experience with another large organization supporting a senior level leader

• Ability to navigate across broader organization

• Follows directions thoroughly and maintains confidentiality of any company sensitive information

• Self-motivated team player with desire and drive to learn and grow

• Operate efficiently, learn, adapt quickly and lean forward

• Outstanding interpersonal skills, both verbal and written

• Excellent prioritization and organizational skills

• Problem-solver with sound business judgment

• Collaborate effectively with all team members

• Forward thinker with proactive mindset and attention to detail

Location

• On-site in Farmington, CT

US Person

Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and “Know Your Rights” Poster is available here: Applicant and Employee Notices (https://butler.com/wp-content/uploads/2024/03/BAA-Website.HR-Documents.2024.03142024-new.pdf) .

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at accommodations@butler.com. #ZR

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