Virtual Assistant Hourly Jobs in Springfield, MA

Trustpoint.One is pleased to partner with a leading boutique law firm in its search for an Administrative Assistant to join its growing practice on a temp to hire basis. This position is required to work in the firm's office in Hartford, CT and will be responsible for the performance of clerical/administrative activities, both primary and as back-up to the legal administrative assistants and the receptionist. This position will perform a variety of administrative support duties, with limited supervision, and provide on-site overflow logistical assistance. Duties include but are not limited to:

• General administrative support services
  • Provide onsite administrative coverage for CT, including both CT-based and visiting attorneys/staff
  • Accept and respond to legal administrative support requests, coordinating with on-site personnel in other offices where necessary
  • Maintain calendars and contacts
  • Room scheduling/reservations (individual and group meetings)
  • Make travel arrangements
  • Respond timely to emails requesting other assistance
• Documentation
  • Proofread documents upon attorney request
  • Perform photocopying, scanning, faxing, binding, filing, etc.
  • Prepare legal correspondence, documents, electronic filings, etc.
  • Create and maintain files, prepare new client/matter forms; engagement letters, etc.
  • Create binders
• Serve as backup legal admin and reception support during staff absences and office rotations
• Other duties and special projects as assigned

Qualifications:

• 2+ years of general office/administrative experience required, prior law firm experience is highly preferred

• Excellent communication skills, both verbal and written

• General knowledge of office equipment and tools
• Strong Microsoft Office skills - Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Hourly Pay Rate: Starting at $25/hour, commensurate with experience.
If you would like to learn more about the Administrative Assistant position available in Hartford, CT, then please submit your resume, in Word format, by clicking the Apply Now button.
Key Details
Physical Requirements
• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighing up to 30 pounds
Remote Work & Information Security Requirements
Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.
To support these obligations, individuals in this role should be able to:
• Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols
Workplace Monitoring & Data Use Notice
To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.
In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client's applicable policies, procedures, and monitoring practices.
Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.
Client Specific Requirements Notice
Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.
Pay Transparency Notice
Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.
Equal Employment Opportunity Statement
Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.