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Business Office Assistant Jobs in Rochester, NY (NOW HIRING)

Anthony L. Jordan Health

OFFICE ASSISTANT WIC

Rochester, NY · On-site

$18.63 - $19.91/hr

Jordan Health is now seeking a WIC Office Assistant who, under the guidance of the WIC Office ... business school training are highly desirable. Licenses And Certifications Required: • None ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

Associate degree or Bachelor's degree in Communications, Business, Marketing, Public Relations, or related field preferred. * Entry-level experience or internship experience in office administration ...

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Business Office Assistant information

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How much do business office assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for business office assistant in Rochester, NY is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.87 per hour, depending on experience, location, and employer.

What is a business office assistant?

Business Office Assistants are administrative professionals who support the daily operations of an office. Their tasks typically include answering phones, managing schedules, handling correspondence, maintaining files, and assisting with data entry or basic bookkeeping. They help ensure that the office runs smoothly by performing a variety of clerical duties and supporting other staff members as needed. Business Office Assistants are essential for keeping business environments organized and efficient.

What are some common challenges faced by business office assistants in a fast-paced office environment?

Business Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various departments. A common challenge is prioritizing urgent tasks while maintaining accuracy in data entry and record-keeping. Adapting quickly to shifting priorities and communicating effectively with team members and supervisors are essential skills to overcome these challenges, ensuring smooth office operations and contributing positively to the overall workflow.

What are the key skills and qualifications needed to thrive as a business office assistant, and why are they important?

To thrive as a Business Office Assistant, you need organizational skills, attention to detail, basic accounting knowledge, and typically a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, office equipment, and sometimes experience with bookkeeping or database systems is important. Strong communication, multitasking ability, and a proactive attitude help you excel in supporting teams and managing administrative tasks. These skills ensure efficient office operations, accurate record-keeping, and effective support for colleagues and management.

What is the difference between Business Office Assistant vs Administrative Assistant?

AspectBusiness Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic bookkeeping or office software skillsHigh school diploma; proficiency in office software and communication skills
Work EnvironmentOffice settings in various industries, including healthcare, education, and corporateOffice environments across multiple sectors, supporting daily administrative tasks
Job ResponsibilitiesHandling billing, data entry, scheduling, and basic office managementManaging correspondence, scheduling, filing, and supporting office operations

The Business Office Assistant and Administrative Assistant roles share similar office environments and require comparable skills. However, Business Office Assistants often focus more on financial tasks like billing and data entry, while Administrative Assistants handle broader administrative support. Both positions are essential for smooth office operations across industries.

How much is a business office assistant's salary?

The average salary for a business office assistant typically ranges from $30,000 to $45,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What qualifications do I need to be a Business Office Assistant?

A Business Office Assistant typically needs a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as Microsoft Office. Some positions may require previous administrative experience or familiarity with bookkeeping and data entry tasks.

What are the most commonly searched types of Business Office jobs in Rochester, NY?

The most popular types of Business Office jobs in Rochester, NY are:

What are popular job titles related to Business Office Assistant jobs in Rochester, NY?

For Business Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Business Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Business Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Business Office Assistant jobs?

Cities near Rochester, NY with the most Business Office Assistant job openings:

Business Office Assistant jobs near you
Infographic showing various Business Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $39,174 per year, or $18.8 per hour.

Business Office Manager

Fairport Rehab & Nursing Center

Fairport, NY

$67K - $72K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

Hiring a Business Office Manager!

Join our dynamic healthcare team and play a pivotal role in supporting both operational excellence and resident satisfaction!

As our Business Office Manager, you will oversee the daily administrative and financial operations of our community while building positive relationships with residents, families, and staff. The ideal Business Office Candidate is highly organized, detail-oriented, and committed to providing exceptional service while ensuring efficient and accurate business office operations.

Key Responsibilities:

  • Manage day-to-day office operations including billing, resident accounts, and accounts receivable

  • Oversee Medicare, Medicaid, and private insurance billing and collections

  • Assist residents and families with financial inquiries, account management and payment arrangements

  • Ensure compliance with financial regulations, HIPAA requirements and company policies

  • Prepare monthly financial, census and operational reports for facility administration

  • Partner with the admissions team to verify insurance coverage and appropriate payer sources

  • Collaborate regularly with department leaders and the corporate finance team

  • Support internal and external audits, surveys and regulatory reviews

  • Respond professionally and promptly to resident, family and employee inquiries

  • Identify and implement process improvements to enhance office efficiency

Requirements:

  • Associate or bachelor's degree in business administration, Accounting, or a related field (preferred)

  • Prior experience in a healthcare or long-term care business office setting required

  • Strong knowledge of Medicare and Medicaid billing, collections and reimbursement processes

  • Proficiency with Microsoft Office applications

  • Excellent organizational, communication, and problem-solving skills

  • Ability to manage confidential information with professionalism and discretion

Competitive Benefits Package:

  • Salary: $67,000 - $72,000

  • Medical, Dental, and Vision Insurance

  • Flexible Spending Account (FSA)

  • Company-Paid Life Insurance and Supplemental Life Insurance Options

  • Voluntary Benefit Programs

  • Generous Paid Time Off - including Vacation, Sick and Holiday Time Off

  • 401(k) retirement plan

  • Direct deposit

    Apply Today!

If you are a motivated and detail-oriented professional with healthcare business office experience, we encourage you to apply for this exciting opportunity. Join our team and contribute to the highest quality of care for our residents!

Apply now to become a part of our dynamic team!