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Bookkeeping Administrator Jobs (NOW HIRING)

RDR Inc

Bookkeeping and Office Administrator

Chantilly, VA · On-site

$18.50 - $25.50/hr

We are seeking a versatile Bookkeeping & Office Administrator to drive daily operational and financial success across our federal contracting portfolio. In this hybrid role, you will lead cost ...

Apply Early

RDR Inc

Bookkeeping and Office Administrator

Chantilly, VA · Hybrid

$18.50 - $25.50/hr

Description We are seeking a versatile Bookkeeping & Office Administrator to drive daily operational and financial success across our federal contracting portfolio. In this hybrid role, you will lead ...

Bon Appetit

$32.35/hr

* We are hiring immediately for a full time BOOKKEEPER ADMINISTRATOR position. * Location : NBCU ... Prior bookkeeping and accounting experience is required. * Fixed Pay Rate: $32.35 per hour

Apply Early

PPS-HPS

Office Administrator and Bookkeeper

Cleveland, OH · On-site

$17.50 - $24/hr

This role combines bookkeeping, customer service, collections, and general office support. The ... QuickBooks, Bookkeeper, Office Administrator, Office Manager, Accounts Receivable, AR, Collections ...

PPS-HPS

Office Administrator and Bookkeeper

Cleveland, OH

$17.50 - $24/hr

This role combines bookkeeping, customer service, collections, and general office support. The ... QuickBooks, Bookkeeper, Office Administrator, Office Manager, Accounts Receivable, AR, Collections ...

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Bookkeeping Administrator information

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How much do bookkeeping administrator jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for bookkeeping administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Bookkeeping Administrator, and why are they important?

To thrive as a Bookkeeping Administrator, you need a solid understanding of accounting principles, attention to detail, and experience with bookkeeping, often supported by a relevant diploma or certification. Familiarity with accounting software such as QuickBooks, Xero, or Sage, and proficiency in Microsoft Excel are typically required. Strong organizational skills, integrity, and effective communication help you manage records accurately and collaborate with colleagues or clients. These skills ensure that financial data is precise, compliant, and available for sound business decision-making.

What is the difference between Bookkeeping Administrator vs Bookkeeper?

AspectBookkeeping AdministratorBookkeeper
CredentialsHigh school diploma; some roles may require certifications like QuickBooks or accounting software trainingHigh school diploma; certifications like QuickBooks are common but not always required
Work EnvironmentOffice setting, often in administrative or finance departmentsOffice or remote, handling daily financial record-keeping
Employer & Industry UsageUsed in small to medium businesses, nonprofits, and accounting firmsCommon across various industries, including retail, healthcare, and services
Primary ResponsibilitiesOverseeing bookkeeping processes, managing records, coordinating with accountantsRecording financial transactions, invoicing, reconciling accounts

While both roles involve financial record-keeping, a Bookkeeping Administrator typically manages and oversees bookkeeping tasks and processes, whereas a Bookkeeper focuses on recording and maintaining financial transactions. The Administrator often has additional responsibilities related to coordination and management within the bookkeeping function.

How does a Bookkeeping Administrator typically collaborate with other departments within an organization?

A Bookkeeping Administrator frequently interacts with various departments, such as finance, human resources, and operations, to ensure accurate and timely processing of financial data. This collaboration often involves collecting invoices, verifying expense reports, and clarifying discrepancies in financial records. Effective communication and organizational skills are essential, as the role serves as a critical link between daily transactions and the broader accounting processes. Working closely with colleagues helps maintain compliance and supports informed decision-making across the organization.

Is AI replacing bookkeepers?

AI is automating certain tasks within bookkeeping, such as data entry and reconciliation, but it does not fully replace bookkeepers. Bookkeeping administrators still require skills in financial analysis, oversight, and handling complex transactions that AI cannot easily perform. Human judgment remains essential for accuracy and decision-making in financial management.

What is the highest paid bookkeeper?

The highest paid bookkeepers typically earn salaries exceeding $60,000 annually, often in specialized industries or with extensive experience and certifications. Senior or corporate bookkeepers with advanced skills in accounting software and financial analysis can earn higher compensation, especially in large organizations or metropolitan areas.

What does an administrative bookkeeper do?

An administrative bookkeeper manages financial records, including data entry, invoicing, and reconciling accounts. They often use accounting software like QuickBooks and handle tasks such as payroll and expense tracking to support the financial operations of a business.

What are Bookkeeping Administrators?

Bookkeeping Administrators are professionals responsible for managing and recording a company's financial transactions, ensuring that all financial data is accurate and up-to-date. They typically handle tasks such as processing invoices, managing payroll, reconciling bank statements, and preparing financial reports. Bookkeeping Administrators play a critical role in helping businesses maintain organized financial records, comply with tax regulations, and make informed financial decisions. Their work supports accountants and business managers by providing reliable and timely financial information.

Are bookkeepers in demand in 2026?

Bookkeeping administrators are expected to remain in demand due to ongoing needs for financial record-keeping across industries. Strong skills in accounting software and attention to detail are valuable, and the role often requires certification or experience with tools like QuickBooks or Excel. Employment growth for bookkeepers is projected to be steady through 2026.
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What states have the most Bookkeeping Administrator jobs? States with the most job openings for Bookkeeping Administrator jobs include:
What job categories do people searching Bookkeeping Administrator jobs look for? The top searched job categories for Bookkeeping Administrator jobs are:
Bookkeeping Administrator jobs near you
Infographic showing various Bookkeeping Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.
Bookkeeping and Office Administrator

Bookkeeping and Office Administrator

RDR Inc

Chantilly, VA • On-site

$18.50 - $25.50/hr

Full-time

Posted 26 days ago

Be an early applicant

Job description

Description:

We are seeking a versatile Bookkeeping & Office Administrator to drive daily operational and financial success across our federal contracting portfolio. In this hybrid role, you will lead cost proposal data entry to help win new contracts while supporting the financial tracking of active projects. You will leverage Unanet for real-time project accounting and resource tracking. As a small business, you will act as the anchor of our physical workplace, ensuring our office operates efficiently while safeguarding our project workflows.


We are a lean, fast-paced team looking for a proactive, hard-working self-starter who naturally goes the extra mile and genuinely loves learning new things. Because this position secures our physical office, you must be highly reliable, comfortable working independently in the office, and eager to manage everything from spreadsheet data to incoming phones.


Key Responsibilities

  • Develop Cost Proposals: Support the creation of profitable, competitive pricing models for RFP responses across various contract types (FFP, T&M, CPFF).
  • Manage Project Baselines: Assist with workforce planning and tracking revenue recognition rules directly within Unanet.
  • Optimize Labor Allocations: Cross-reference hours and labor categories between Unanet timesheets and Paylocity payroll reports.
  • Conduct Variance Analysis: Generate regular Estimate-at-Completion (EAC) and Budget-vs-Actual (BVA) reports to identify budget variances.
  • Support DCAA Compliance: Ensure all timekeeping, labor distributions, and project expense records strictly align with DCAA requirements.
  • Support Accounting Operations: Assist with basic accounting tasks including accounts payable, billing support, and financial data entry.
  • Office Management & Phone Support: Monitor incoming phone calls, welcome occasional guests, manage office supplies, and oversee general facility needs.
  • Go the Extra Mile: Proactively identify process improvements, research solutions independently, and enthusiastically tackle new tasks as assigned.

Work Environment & Schedule

  • Primary Location: In-office.
  • Independence: Must be highly reliable and comfortable working in the office alone during standard business hours.
  • Flexibility: Largely an in-office role to maintain consistent phone and facility coverage.
Requirements:
  • Education: High School diploma or equivalent required; Associate's or Bachelor's degree in Finance, Accounting, or Business is a plus.
  • Experience: 1–3 years of experience in an office administration, bookkeeping, or project support role. Prior bookkeeping experience or fundamental accounting knowledge is a major plus. Government Contracting experience preferred.
  • Software Expertise: Hands-on experience with Unanet ERP (Project Accounting) and Paylocity (Payroll/HRIS) is highly preferred, but we are willing to train a fast learner.
  • Contract Knowledge: General understanding of FAR/DFARS regulations or government contract structures is a plus.
  • Technical & Soft Skills: Solid Microsoft Excel capabilities (pivot tables, basic formulas) paired with professional communication skills.
  • Mindset: A resourceful, self-motivated attitude with a proven track record of taking initiative without constant supervision.
  • Requires U.S. citizenship with the possibility to obtain a government security clearance