Bookkeepers Assistant Jobs in Rochester, NY (NOW HIRING)

Van Bortel Automotive Group
Rochester, NY Area

Van Bortel Automotive Group includes Van Bortel Subaru, Van Bortel Ford, and Van Bortel Chevrolet. Founded by Kitty Van Bortel, our organization includes one of the top-selling Subaru dealerships in the nation and one of the most successful Ford dealerships in the multi-state region. Today, Van Bortel Automotive Group continues to grow as one of the fastest-growing privately held companies in the greater Rochester, NY area.

At Van Bortel, we believe an organization is only as strong as its people. That’s why we are committed to building a workplace grounded in integrity, professionalism, teamwork, and opportunity. We invest in our employees through training, mentorship, modern facilities, and a supportive environment designed for long-term success.

If you are a detail-oriented accounting professional who enjoys working in a fast-paced environment and takes pride in accuracy, organization, and customer service, we’d love to hear from you.

We are seeking a dependable and detail-oriented Accounts Payable / Accounts Receivable Specialist to support the accounting operations of our dealership group. This role is responsible for processing and maintaining accurate financial records related to incoming and outgoing payments across multiple departments.

The ideal candidate will have strong organizational skills, the ability to manage multiple priorities, and prior experience in accounting, bookkeeping, accounts payable, accounts receivable, or dealership office operations.

• Process and post incoming payments accurately and in a timely manner
• Monitor customer accounts and follow up on outstanding balances
• Reconcile accounts and investigate payment discrepancies
• Prepare AR reports and maintain accurate financial records
• Communicate professionally with customers and internal departments regarding account status

• Review, verify, and process invoices for payment
• Match invoices to purchase orders and supporting documentation
• Maintain vendor files and respond to vendor inquiries
• Prepare payments and ensure timely submission
• Reconcile statements and resolve billing discrepancies

• Maintain organized filing and recordkeeping systems
• Assist with month-end reporting and account reconciliations
• Gather, compile, and prepare financial and administrative reports
• Support office operations and collaborate with team members across departments
• Help ensure compliance with internal accounting procedures and dealership standards

• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Ability to prioritize tasks and manage multiple responsibilities
• Analytical problem-solving skills and sound judgment
• Ability to work independently and as part of a team
• Professional, positive attitude with a willingness to learn
• Ability to work effectively in a fast-paced environment

• High school diploma or equivalent required
• Prior accounts payable, accounts receivable, bookkeeping, or accounting support experience preferred
• Prior automotive dealership experience is a plus
• Experience with Microsoft Office, especially Excel, Outlook, and Word
• Experience with dealership management systems (DMS), CRM platforms, or web-based systems preferred
• Comfortable using office equipment including computers, printers, scanners, copiers, telephones, and calculators

We offer a competitive benefits package designed to support your health, well-being, and future:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Vacation
• Short-Term and Long-Term Disability
• Life Insurance
• Paid Training
• Mentorship Program
• Career Growth Opportunities
• Employee Vehicle Purchase Plans
• Health and Wellness Benefits
• Discounts on Products and Services
• Legal Services Benefit

This role requires the ability to sit, stand, walk, use hands for repetitive motions, and occasionally bend, kneel, crouch, reach, push, or pull. Close visual attention is needed for reviewing financial data, using a computer, and handling administrative tasks. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

At Van Bortel, you’re more than just an employee — you’re part of a team that values hard work, integrity, and professional development. We are proud to offer a stable, supportive environment where employees can build meaningful, long-term careers.

Apply today and grow your career with a company that invests in its people.

Van Bortel Automotive Group is an equal opportunity employer and is committed to creating an inclusive workplace. We prohibit discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other status protected by federal, state, or local law.