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Bid Coordinator Jobs (NOW HIRING)

Innovative Air

Bid Coordinator

Boise, ID

The Bid Coordinator evaluates potential opportunities and distributes to applicable salespeople for further evaluation and coordination. The Bid Coordinator manages all aspects of the project bidding ...

Innovative Air

Bid Coordinator

Eagle, ID

The Bid Coordinator evaluates potential opportunities and distributes to applicable salespeople for further evaluation and coordination. The Bid Coordinator manages all aspects of the project bidding ...

McKee Utility

Bid Coordinator

Prague, OK · On-site

The Bid Coordinator will support the estimating department from the company's Prague, Oklahoma office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

Harris County

Bid Coordinator

Houston, TX · Hybrid

The Bid Coordinator plays a vital role in managing the bid process for county contracts and procurement activities. This position is responsible for overseeing bid solicitations, ensuring adherence ...

McKee Utility

Bid Coordinator

Dallas, TX · On-site

The Bid Coordinator will support the estimating department from the company's Dallas, Texas office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

CEI Services

Bid Coordinator

Dallas, TX · On-site

The Bid Coordinator will support the estimating department from the company's Dallas, Texas office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

Brady Services

Bid Coordinator

Greensboro, NC · On-site

$18.25 - $25/hr

Are you a Bid Coordinator searching for new experiences? As a leading Trane ® independent office, Brady brings efficient, reliable, and secure building solutions throughout central and eastern North ...

McKee Utility

Bid Coordinator

Dallas, TX · On-site

The Bid Coordinator will support the estimating department from the company's Dallas, Texas office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

CEI Services

Bid Coordinator

Prague, OK · On-site

Overview The Bid Coordinator will support the estimating department from the company's Prague, Oklahoma office. This position is responsible for requesting and tracking vendor and subcontractor ...

McKee Utility

Bid Coordinator

Prague, OK · On-site

The Bid Coordinator will support the estimating department from the company's Prague, Oklahoma office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

McKee Utility

Bid Coordinator

Dallas, TX · On-site

The Bid Coordinator will support the estimating department from the company's Dallas, Texas office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

REBEL ATHLETIC INC

Bid Coordinator

Carrollton, TX · On-site

$47K - $52K/yr

About the Role The Bid Coordinator ensures Rebel Athletic is fully aligned and on time when it comes to bid submissions and contract renewals. You'll manage research, documentation, deadlines, and ...

Taber Company

Bid Coordinator

Irvine, CA

$25 - $35/hr

Job Summary TABER, the leading manufacturer of custom millwork, metalwork, and upholstery in Orange County, is seeking a Bid Coordinator to join our growing team. The ideal candidate will have a ...

Taber Company

Bid Coordinator

Irvine, CA · On-site

$25 - $35/hr

Job Summary TABER, the leading manufacturer of custom millwork, metalwork, and upholstery in Orange County, is seeking a Bid Coordinator to join our growing team. The ideal candidate will have a ...

The Crom Corporation

Bid Coordinator

Pinehurst, TX · On-site

Job Purpose: The Bid Coordinator is responsible for the preparation, review and submission of CROM's bid and prequalification packages. This position collaborates with Business Development ...

trane technologies

Bid Coordinator

Little Rock, AR · On-site

We are seeking a Bid Coordinator to support the development and submission of proposals. The ideal candidate will coordinate with cross-functional teams, manage timelines, and ensure all bid ...

McKee Utility

Bid Coordinator

Prague, OK · On-site

The Bid Coordinator will support the estimating department from the company's Prague, Oklahoma office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

McKee Utility

Bid Coordinator

Prague, OK · On-site

The Bid Coordinator will support the estimating department from the company's Prague, Oklahoma office. This position is responsible for requesting and tracking vendor and subcontractor quotes ...

Harris County, TX

Bid Coordinator

Houston, TX · On-site

The Bid Coordinator plays a vital role in managing the bid process for county contracts and procurement activities. This position is responsible for overseeing bid solicitations, ensuring adherence ...

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Bid Coordinator information

See salary details

$27K

$61.8K

$84.5K

How much do bid coordinator jobs pay per year?

As of Sep 12, 2026, the average yearly pay for bid coordinator in the United States is $61,810.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,000.00 and $77,000.00 per year, depending on experience, location, and employer.

What does a bid coordinator do?

A Bid Coordinator is responsible for managing and organizing the process of preparing and submitting bids or proposals for projects, typically in industries like construction, engineering, or procurement. They coordinate with various teams to gather necessary information, ensure compliance with client requirements, and meet strict deadlines. Their role is crucial in ensuring that all documentation is accurate, complete, and submitted on time to maximize the chances of winning contracts.

What are the key skills and qualifications needed to thrive as a bid coordinator?

To thrive as a Bid Coordinator, you need strong organizational skills, attention to detail, and a solid understanding of the bid or tender process, often supported by a degree in business, administration, or a related field. Familiarity with bid management software, document management systems, and proficiency in Microsoft Office are typically required. Excellent written communication, time management, and the ability to collaborate effectively across teams are standout soft skills in this role. These competencies ensure the timely and accurate submission of high-quality bids, directly impacting an organization's ability to win new business.

What are the typical challenges faced by a bid coordinator during the proposal process?

Bid Coordinators often juggle tight deadlines and must coordinate input from multiple departments, such as sales, legal, and technical teams. Managing last-minute changes and ensuring all bid documentation is accurate and compliant with client requirements can be challenging. Effective communication and strong organizational skills are essential to keep the process on track, especially when working on several bids simultaneously. Building strong working relationships with team members helps streamline collaboration and ensures high-quality submissions.

What is the role of a bid coordinator?

A bid coordinator manages the preparation and submission of bids or proposals for projects or contracts. They coordinate with various departments to gather necessary information, ensure compliance with requirements, and meet deadlines, often using tools like bid management software. Their role is essential in securing new business opportunities and requires strong organizational and communication skills.

What skills do you need to be a bid coordinator?

A bid coordinator needs strong organizational and project management skills to handle multiple proposals efficiently. Excellent communication, attention to detail, and proficiency with document management tools or software are essential for preparing accurate bids and coordinating with teams.
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Bid Coordinator jobs near you
Infographic showing various Bid Coordinator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution, with an average salary of $61,810 per year, or $29.7 per hour.

Bid Coordinator

Boise, ID

Innovative Air
11 - 50 employees
Learn more about Innovative Airexternal

Full-time

Re-posted 15 days ago

Key responsibilities

  • Evaluate potential bidding opportunities and distribute them to the sales team for further evaluation.

  • Manage all aspects of the project bidding process, including reviewing bid invites, organizing plans and specifications, and maintaining bid lists.

  • Assist the sales team with scope development, product take-offs, bid-day communication, and respond to customer bid queries.

Job description

Innovative Air delivers HVAC solutions backed by technical expertise and strong manufacturer partnerships. With eight offices across Idaho, we help clients design and implement the best systems for their space—backed by hands-on support and industry know-how.

At Innovative Air, people come first. We invest in our team's growth and success, creating a place where your work matters and your career can take off. If you're ready to be part of something dynamic and meaningful, we're excited you're here.

The Bid Coordinator evaluates potential opportunities and distributes to applicable salespeople for further evaluation and coordination. The Bid Coordinator manages all aspects of the project bidding process in coordination with the Sales Manager and Sales Team.

Job responsibilities include (but are not limited to) the following:

  • Review bid invites and opportunities in online plan centers daily
  • Identify likely projects to bid on based on company strengths and criteria
  • Publish and coordinate a bid list with our contractor customers weekly
  • Download, organize, and compile necessary plans and specifications
  • Manage the project bid list and disseminate information to the appropriate account manager
  • Add opportunities to database and download documents as requested
  • Provide bid lists and follow-up lists to Sales Manager weekly
  • Update and maintain the target projects list
  • Assist the Sales Manager with tracking key Innovative Air metrics around achieving the basis of design and minimizing product substitution requests with consulting engineer account
  • Own the substitution request process to ensure Innovative Air product approvals
  • Respond to customer bid queries (confirm whether Innovative Air is bidding or not)
  • Assist with scope development and product take-offs as requested by the Sales Team
  • Assist the sales team with bid-day communication of scopes, proposals, and pricing
  • Communicates with customers and their representatives, including building owners, mechanical contractors and field support staff

Education & Experience Requirements:

  • Associate's Degree with a minimum of two (2) years of related experience, or an equivalent combination of education and experience.
  • Proficiency in Microsoft Office and Adobe Acrobat required.
  • Familiarity with HVAC systems and temperature control equipment preferred; experience with review and understanding of construction drawings preferred.
  • Past experience as a construction project estimator for a mechanical or sheet metal contractor is desired.
  • Must have exceptional written and verbal communications skills.
  • Must demonstrate the ability and willingness to communicate in a clear, concise, and diplomatic manner.
  • Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical in a culture valuing honesty, integrity, dedication, resourcefulness, independence, and taking ownership.
  • Must have ability to develop and maintain customer and stakeholder relationships based on trust

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status.  Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.