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Bid Administrator Jobs (NOW HIRING)

Robert Half

Contracts Administrator

Sugar Land, TX · On-site

$30 - $35/hr

The position will work closely with stakeholders to help manage agreements, support bid-related activities, and contribute to efficient contract administration. Responsibilities: • Administer ...

Knife River Corporation

Contract Administrator

Boise, ID · On-site

Knife River is looking for a Contract Administrator to join our team. This is a full-time positions ... Procure bid packets, bid bonds, signatures, and distribute appropriately. * Submit bids; Quest CDM ...

Allied Fire Protection

Sales Administrator

Pearland, TX · On-site

$17.75 - $24.50/hr

SALES ADMINISTRATOR Job Responsibilities include but are not limited to: Assist the sales team as ... Maintain bid lists for sales team: sprinkler/alarm * Update list as invitations are received and ...

Lafayette Glass Company

Be Seen First

Estimating Administrator

Hauppauge, NY · Remote

Record bid opportunities within CRS (Acumatica) and coordinate with Director of Preconstruction for ... Administer all project documentation and system updates for projects from award to kickoff * Route ...

legence

Construction Administrator

Indianapolis, IN

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to ... Oversee bid document production and schedules for "Prime" projects. * Assure compliance with ...

SDMyers

Contracts Administrator

Tallmadge, OH · On-site

$58K - $68K/yr

Join SDMyers as a Contract Administrator . This role plays a vital role in supporting the business ... Lead coordination of RFPs and bid packages * Gather cross-functional input and ensure timely ...

US Corp2Corp

Contracts Administrator

Cincinnati, OH

Contracts Specialist/ Contracts Administrator Location: Cincinnati, OH Duration: 1 year contract ... of sourcing bid lifecycle Ability to understand the various attributes to cost proposal , bid ...

BNH

Subcontract Administrator

Arnold Air Force Base, TN · On-site

$66K - $91K/yr

Subcontract Administrator Location: Arnold AFB, TN Job Family Code: B- Contracts, Procurement ... Performs bidder prequalification, bid solicitation, bid analysis, negotiation and award of ...

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Bid Administrator information

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How much do bid administrator jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for bid administrator in the United States is $23.96, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $27.88 per hour, depending on experience, location, and employer.

What are Bid Administrators?

Bid Administrators are professionals responsible for managing the administrative aspects of the bidding process within an organization. They coordinate the preparation, submission, and tracking of bids or proposals for projects, ensuring all documentation meets the client's requirements and deadlines. Bid Administrators work closely with sales, legal, and technical teams to gather the necessary information and ensure compliance with relevant policies. Their role is crucial in helping organizations secure new business opportunities through well-organized and timely bid submissions.

What are some common challenges faced by Bid Administrators during the proposal process?

Bid Administrators often manage tight deadlines and coordinate input from multiple stakeholders, which can be challenging when information is delayed or requirements change unexpectedly. They must ensure that all documentation is accurate, compliant, and submitted on time, often juggling several bids simultaneously. Effective communication and strong organizational skills are essential to overcome these challenges and maintain a smooth workflow throughout the bid lifecycle.

What are the key skills and qualifications needed to thrive as a Bid Administrator, and why are they important?

To thrive as a Bid Administrator, you need strong organizational skills, attention to detail, and experience in bid management or procurement, often supported by a background in business administration. Familiarity with proposal management software, CRM systems, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help you coordinate effectively across departments and meet tight deadlines. These abilities ensure the timely submission of high-quality bids, increasing the organization's chances of securing new business.

What is the difference between Bid Administrator vs Estimator?

AspectBid AdministratorEstimator
Required CredentialsTypically requires a degree or diploma in business, construction, or related fields; experience in bid managementRequires similar credentials; often has background in engineering, construction, or quantity surveying
Work EnvironmentOffice-based, coordinating bid submissions and documentationOffice or site-based, preparing cost estimates and project budgets
Employer & Industry UsageCommon in construction, engineering, and government contractingPrevalent in construction, manufacturing, and engineering sectors

While both roles support project bidding processes, the Bid Administrator primarily manages bid documentation and submission timelines, whereas the Estimator focuses on calculating project costs and budgets. They often collaborate but serve distinct functions within the bidding process.

More about Bid Administrator jobs
What cities are hiring for Bid Administrator jobs? Cities with the most Bid Administrator job openings:
What states have the most Bid Administrator jobs? States with the most job openings for Bid Administrator jobs include:
What job categories do people searching Bid Administrator jobs look for? The top searched job categories for Bid Administrator jobs are:
Bid Administrator jobs near you
Infographic showing various Bid Administrator job openings in the United States as of June 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $49,836 per year, or $24 per hour.
Coordinator, Bid Strategy & Intelligence

Coordinator, Bid Strategy & Intelligence

Staples, Inc.

Framingham, MA

Full-time

Retirement, PTO

Posted 7 days ago

Staples rating

5.8

Company rating: 5.8 out of 10

Based on 617 frontline employees who took The Breakroom Quiz

423rd of 713 rated retailers

Job description

Staples is business to business. You're what binds us together. 

As a Bid Coordinator, you will play a critical role in supporting a high-volume, fast-paced bid environment. You will ensure opportunities are tracked, documented, and submitted accurately and on time, helping the team win business while maintaining compliance and operational excellence. This is an opportunity to work cross-functionally, build expertise in sales operations, and directly contribute to business growth. 

What you'll be doing: 

  • Monitor incoming bid opportunities from GovSpend and other data sources 

  • Upload and maintain opportunities and pricing requests in Salesforce and bid tracking systems 

  • Ensure all required fields are complete and accurate 

  • Maintain up-to-date status tracking across the full bid lifecycle 

  • Small bid support including pricing, narratives, and submission 

  • Source and compile required documentation such as certifications, insurance, and compliance materials 

  • Pull standard proposal content from Loopio 

  • Assemble submission packages and manage uploads to procurement portals 

  • Track deadlines and proactively send reminders to stakeholders 

  • Identify risks, missing information, or delays and escalate appropriately 

What you bring to the table: 

  • Strong attention to detail and organizational skills 

  • Ability to manage multiple deadlines in a fast-paced environment 

  • Experience working with CRM and document management tools 

  • Comfort working with data and maintaining accuracy 

  • Ability to follow structured processes while identifying improvements 

  • Strong written and verbal communication skills 

  • Proactive mindset with strong follow-through 

  • Ability to work independently while supporting a broader team 

  • Problem-solving mindset with ability to flag risks early 

  • Adaptability in a high-volume, dynamic environment 

  • Strong MS Excel experience 

What's needed- Basic Qualifications 

  • 1+ of administrative, sales support, or bid/proposal experience 

  • Experience with CRM systems, AI tools, and document management tools 

What's needed- Preferred Qualifications: 

  • Experience supporting public sector bids or procurement processes 

We Offer: 

  • Inclusive culture with associate-led Business Resource Groups 

  • 112 Hours of PTO and Holiday Schedule (7 observed paid holidays + 1 floating holiday) 

  • Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more! 

 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

Staples is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

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