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Bid Administrator Jobs (NOW HIRING)

Robert Half

Contracts Administrator

Washington, DC · On-site

$35 - $45/hr

The ideal candidate brings practical experience in bid support, pricing coordination, and contract ... Administer contracts from initial drafting through execution, renewal, and closeout while ...

M. S. P. Construction Corporation

Be Seen First

Office Administrator

Flemington, NJ · On-site

$60K - $70K/yr

... Administrator with 3-to-5-year experience to join our team. This role is vital in ensuring smooth ... Familiar with Underground Utility Construction "Bid Specification Proposal Completion for Bid ...

North Slope Borough

Contract Administrator

Barrow, AK · On-site

Responsible for maintaining bid documents and plan holders lists for projects currently being bid ... Administrator, Division Manager, or Principal Investigator. Maintain petty cash for the CIPM ...

Timmons Group

Construction Administrator

Ashburn, VA · On-site

$90K - $110K/yr

A Construction Administrator oversees the construction phase of the project from a contract ... Review pre-bid project plans for constructability and offer suggestions to the Timmons Group ...

legence

Construction Administrator

Indianapolis, IN · On-site

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to ... Oversee bid document production and schedules for "Prime" projects. * Assure compliance with ...

Spectrum Staffing Services

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Office Administrator

Raritan, NJ · On-site

$65K/yr

... Office Administrator to support day-to-day office operations. This position is ideal for an ... Support construction bid activity by assisting with specification and proposal documentation ...

Verdantas

Construction Administrator

Mentor, OH

$32/hr

As a Construction Administrator, you'll play a critical role in supporting the successful delivery ... Assemble the base bid/contract book, including the table of contents, instructions to bidders ...

Verdantas

Construction Administrator

Cleveland, OH

$32/hr

As a Construction Administrator, you'll play a critical role in supporting the successful delivery ... Assemble the base bid/contract book, including the table of contents, instructions to bidders ...

Continental Floral Greens

Review bid documents, customer requirements, maps, specifications, and contract terms to determine ... Administer awarded contracts, including contract files, amendments, change orders, customer ...

Verdantas

Construction Administrator

Mentor, OH · On-site

$32/hr

As a Construction Administrator, you'll play a critical role in supporting the successful delivery of public infrastructure projects by managing bid documents, coordinating funding compliance ...

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Bid Administrator information

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How much do bid administrator jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for bid administrator in the United States is $23.96, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $27.88 per hour, depending on experience, location, and employer.

What is a bid administrator?

Bid Administrators are professionals responsible for managing the administrative aspects of the bidding process within an organization. They coordinate the preparation, submission, and tracking of bids or proposals for projects, ensuring all documentation meets the client's requirements and deadlines. Bid Administrators work closely with sales, legal, and technical teams to gather the necessary information and ensure compliance with relevant policies. Their role is crucial in helping organizations secure new business opportunities through well-organized and timely bid submissions.

What are the key skills and qualifications needed to thrive as a bid administrator?

To thrive as a Bid Administrator, you need strong organizational skills, attention to detail, and experience in bid management or procurement, often supported by a background in business administration. Familiarity with proposal management software, CRM systems, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help you coordinate effectively across departments and meet tight deadlines. These abilities ensure the timely submission of high-quality bids, increasing the organization's chances of securing new business.

What are some common challenges faced by bid administrators during the proposal process?

Bid Administrators often manage tight deadlines and coordinate input from multiple stakeholders, which can be challenging when information is delayed or requirements change unexpectedly. They must ensure that all documentation is accurate, compliant, and submitted on time, often juggling several bids simultaneously. Effective communication and strong organizational skills are essential to overcome these challenges and maintain a smooth workflow throughout the bid lifecycle.

What is the difference between Bid Administrator vs Estimator?

AspectBid AdministratorEstimator
Required CredentialsTypically requires a degree or diploma in business, construction, or related fields; experience in bid managementRequires similar credentials; often has background in engineering, construction, or quantity surveying
Work EnvironmentOffice-based, coordinating bid submissions and documentationOffice or site-based, preparing cost estimates and project budgets
Employer & Industry UsageCommon in construction, engineering, and government contractingPrevalent in construction, manufacturing, and engineering sectors

While both roles support project bidding processes, the Bid Administrator primarily manages bid documentation and submission timelines, whereas the Estimator focuses on calculating project costs and budgets. They often collaborate but serve distinct functions within the bidding process.

Is bid management a stressful job?

Bid management can be stressful due to tight deadlines, the need for accuracy, and the pressure to win contracts. Bid administrators often work under time constraints and must coordinate with multiple teams, which can contribute to job stress. However, strong organizational skills and experience with bid management tools can help manage workload effectively.
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Bid Administrator jobs near you
Infographic showing various Bid Administrator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $49,836 per year, or $24 per hour.

Office Administrator

Belleville, NJ • On-site

Spectrum Staffing Services
See more jobs at Spectrum Staffing Servicesexternal

$18.25 - $25.25/hr

Other

Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

SUMMARY

A growing construction-related organization is seeking a highly organized and detail-oriented Office Administrator to support day-to-day office operations. This position is ideal for an experienced administrative professional who is comfortable balancing front-office support, bookkeeping, bid-related documentation, and general office coordination. The role offers the opportunity to work independently, take ownership of a broad range of responsibilities, and contribute directly to an efficient, well-run operation.


RESPONSIBILITIES

• Coordinate daily front-office activities, including answering phones, greeting visitors, and providing professional customer support.

• Prepare and maintain administrative records through accurate data entry, filing, email correspondence, and document organization.

• Support construction bid activity by assisting with specification and proposal documentation required for bid submissions.

• Perform bookkeeping functions using QuickBooks, including financial recordkeeping and basic account-related tasks.

• Assist with payroll processing, bank reconciliations, billing, and invoicing.

• Maintain confidential files and sensitive business information in an organized and secure manner.

• Coordinate routine office needs, including supply ordering and other administrative support activities.

• Manage multiple priorities independently while maintaining accuracy and meeting deadlines.

• Periodically attend bid-related activities within the region as required.


QUALIFICATIONS

• 3–5 years of office administration, clerical, or related administrative support experience preferred.

• At least 2 years of bookkeeping experience required.

• At least 2 years of administrative experience within underground utility, road work, or a closely related construction environment required.

• Experience supporting construction bid specifications, proposals, or bid-submittal documentation.

• Working knowledge of QuickBooks and general bookkeeping practices.

• Proficiency with Microsoft Office 365, including Word, Excel, and Outlook.

• Strong computer, data-entry, typing, and multi-line phone system skills.

• Excellent organization, attention to detail, communication, and time-management abilities.

• Ability to work independently and manage multiple tasks in a fast-paced office environment.

• High school diploma or equivalent required; additional administrative training or certifications are a plus.

• Ability to travel periodically for bid-related attendance.


BENEFITS

• Competitive annual compensation.

• 401(k) retirement plan with employer matching opportunity.

• Paid time off.

• Full-time, in-person position with the opportunity to take ownership of varied administrative, financial, and project-support responsibilities.

• Broad exposure to office operations and construction-related bidding activities, offering a hands-on role with meaningful day-to-day impact.

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